Enterprise Video Surveillance and Access Control System

Cobb County (“County” or “Owner”) is issuing this Request for Qualifications ("RFQ") to solicit proposals from qualified firms to provide enterprise video surveillance and access control systems as well as perform any upgrades required by the County.. Proposals shall be received before 12:00 pm on Thursday, May 14, 2026, via the County's eProcurement Portal at https://procurement.opengov.com/portal/cobbcoga. Late Proposals will not be accepted.

Project Details

• Reference ID: 26-6984
• Department: Procurement Services
• Department Head: Stephanie Brice (Deputy Director)

Important Dates

• Questions Due: 2026-05-05T21:00:00.000Z
• Pre-Proposal Meeting: 2026-04-30T13:00:00.000Z — Procurement Services 1828 West Oak Pkwy Marietta, GA 30062

Evaluation Criteria

• Staffing (25 pts) —

  Evaluation of the list of personnel specifically assigned to the proposed project, including their qualifications, overall experience and recent experience on projects of similar nature and complexity to the proposed project.

• Experience/Performance (35 pts) —

  Review of past performance on Cobb County projects or other projects of similar nature and complexity as the proposed project; evaluation of client references whether included in the proposal response or not; evaluation of  litigation history for the past five (5) years, including for each case: style of the case, parties to the litigation, court in which litigation was filed, and civil action number; nature of claims; whether the case is pending or resolved, and, if resolved, the date of and manner in which it was resolved (e.g., relief granted by court, settlement by or among parties, dispositive motion, trial verdict).

• Approach (25 pts) —

  Evaluation of the overall understanding of the scope of the proposed project; completeness, adequacy and responsiveness to the required information of the RFQ.

• Availability (10 pts) —

  Evaluation of the work load of the proposing firm and the staffing to be assigned to the proposed project; time schedule of the proposer in relation to that of the proposed project location of the offices or facilities from which the services are to be provided to the County.

• Local Vendor Presence (to be assigned as bonus points) (5 pts) —
  1. Five (5) qualitative evaluation criteria points will be given to each local vendor that meets the approved qualifications where the estimated cost of professional services is expected to be between $250,000 and $300,000.
  2. Three (3) qualitative evaluation criteria points will be given to each local vendor that meets the approved qualifications where the estimated cost of professional services is expected to exceed $300,000.
• Financial Stability (5 pts) —

  Financial Stability of the top proposer(s) will be evaluated by the Finance Department in the following areas: Liquidity Ratios (1 point); Financial Leverage Ratios (2 points); Profitability Ratios (1 point); and whether an audited or reviewed Financial Statement is submitted with Proposal (1 point). A maximum of 5 points may be awarded. Proposers who receive a score of 2 points or less will not be considered for award.

• Local Vendor Presence (1 pts) —

  Three (3) qualitative evaluation criteria points will be given to each local vendor that meets the approved qualifications where the estimated cost of professional services is expected to exceed $100,000.

Submission Requirements

• Company Background
• Authorized representative contact information: (required) —

  Please provide the name, title, phone and email of the authorized representative

• Total number of firm’s full-time employees: (required)
• Number of years in business: (required)
• Has your company been involved in any litigation in the past 5 years? (required)
• Include any litigation history for the past five (5) years, including for each case: style of the case, parties to the litigation, court in which the litigation was filed, and civil action number; nature of claims; whether the case is pending or resolved, and, if resolved, the date and manner in which it was resolved (e.g., relief granted by court, settlement by or among parties, dispositive motion, trial verdict.) (required)
• Financial Statement
• Provide a written copy of your firm’s most recently audited financial statement. Financial statements shall include an income statement and balance sheet. (required)
• Proposal
• CONTRACTOR AFFIDAVIT & AGREEMENT (EXHIBIT A) (required) —

  Please download the below documents, complete and have notarized. An online notarization option will be provided for you when responding.

• Local Vendor Presence Affidavit (EXHIBIT B) (required) —

  Please download the below documents, complete and have notarized. An online notarization option will be provided for you when responding.

• Local Vendor Presence Affidavit (EXHIBIT B) (required) —

  Please download the below documents, complete and have notarized. An online notarization option will be provided for you when responding.

• Do you have any substitutions/deviations from the specifications? (required)
• Please upload any substitutions/deviations here (required)
• Proposal (required) —

  Please upload your proposal here.

• Will you be including any supplementary documents with your submission? (required)
• Please upload any supplementary documents here (required)
• Advertisement dates? (required)
• What is the intended bid opening date? (required)
• Solicitation type? (required)
• Please list the evaluation committee members if known: —

  Please include the first name, last name and email. Leave blank if unknown

• Purpose of RFQ? (required) —

  Format: Cobb County (“County” or “Owner”) is issuing this Request for Proposals ("RFP") to solicit proposals from qualified firms to _________________.

  Example: implement eProcurement Software

• E-Verify required? (required)
• Will there be a pre-bid/pre-proposal conference? (required)
• Will the pre-bid/pre-proposal meeting be mandatory or not? (required)
• Will you be using the electronic pricing table or have vendors upload pricing? (required)
• Will there be a contract term? (required)
• Will there be any renewals? (required)
• Funding source(s)?
• Is there a separate SOW from the attachments? (required) —

  Select yes to show Scope of Work section in the Document Editor

• Will you allow substitutions/deviations for this project? (required) —

  Select yes to show vendor question for substitutions/deviations