SLED Opportunity · NEW YORK · CITY OF NEWBURGH
AI Summary
The City of Newburgh, NY seeks an entertainment and events management company to organize and manage a music and arts street festival in summer 2026. Proposals due April 21, 2026, for a one-day or series of weekend events downtown.
Full Solicitation (RFP) is attached. The City of Newburgh, NY is seeking an entertainment and events management company to organize, promote, and manage a music and arts-based street festival in downtown Newburgh. The Event Location: City of Newburgh, NY – general vicinity of Broadway from Grand to Johnston Street and Liberty Street from Broadway to Spring Street. The City reserves the right to define the final event location map. The event is either a signature one-day weekend event to be held in June, July, or August 2026 (by August 17), or a series of smaller weekend events within the approved location over the same date range and will feature booked entertainment. The event time will be from 11:00 a.m. to 8 p.m. **Solicitation Type**: RFP - Request for Proposal (Formal) **Source ID**: PU.AG.USA.2192.C13076526 **Piggyback Contract**: No **Question Acceptance Deadline**: 04/09/2026 04:00 PM EDT **Questions are submitted online**: Yes **Bid Submission Type**: Physical Bid Submission **Additional Bidding Instructions**: Proposals are to meet the requirements found in the solicitation Section 5. Submit a sealed proposal either mailed or delivered to: Robert Van Vlack, City Purchasing Agent, Office of the Comptroller – 4th Floor, City Hall, 83 Broadway, Newburgh, NY 12550. All proposals must be clearly marked as “#3.26 –“2026 Newburgh Festival”. Proposal to include: Technical Plan Experience and References Cost Proposal (Budget and Financials Form A - BIDDER ACKNOWLEDGEMENT FORM (Signed). Include email address and phone#. Form B – NON-COLLUSION BIDDING AFFIDAVIT (Signed and Notarized) Form C – CERTIFICATION OF COMPLIANCE WITH THE IRAN DIVESTMENT ACT (Signed and Notarized) Company W-9 Proposal package must contain all original documents and one digital copy (flash drive). Responses that are not submitted by the deadline - 11:00 a.m. Tuesday, April 21, 2026 - will not be considered. **Owner Organization**: City of Newburgh, NY **Solicitation Number**: 3.26 **Reference Number**: 0000418052 **Questions and Answers**: - Q1 Arrow Right Question: National Event Planning & Management Hello, Do you accept proposals from out-of-state event planning and management firms? Thank you! Answer: Answered in Addendum 1 03/31/2026 02:46 PM EDT 04/03/2026 09:42 AM EDT
SLED stands for State, Local, and Education. These are solicitations issued by state governments, counties, cities, school districts, utilities, and higher education institutions — as opposed to federal agencies.
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