Event Parking Services

The City of Orlando ("City") is soliciting proposals for event parking management and staffing services for the public before, during, and after scheduled performances at various locations within the City. The Contractor will be requested to make recommendations to maximize parking revenue while minimizing expenses. 

Background

Project Details

• Reference ID: RFP26-0346
• Department: Parking
• Department Head: Scott Zollars (Parking Division Manager)

Important Dates

• Pre-Proposal Meeting: 2026-04-21T15:00:00.000Z — JOIN THE VIRTUAL PRE-PROPOSAL CONFERENCE. Online: https://teams.microsoft.com/dl/launcher/launcher.html?url=%2F_%23%2Fl%2Fmeetup-join%2F19%3Ameeting_MGExZWFhMDUtMWUwZC00MjEzLTlkZjItMWZhNjFkYTcxNDg1%40thread.v2%2F0%3Fcontext%3D%257b%2522Tid%2522%253a%25227594da9b-294b-4acf-913b-d159ae921564%2522%252c%2522Oid%2522%253a%25229e96cdae-9c3e-4dec-b876-4d1b9529cbbf%2522%257d%26anon%3Dtrue&type=meetup-join&deeplinkId=97cb7ddb-1d82-4329-b411-a9b3fcc3df9f&directDl=true&msLaunch=true&enableMobilePage=true&suppressPrompt=true Or, call into the virtual meeting by dialing this phone number: +1 321-247-7568 Once dialed-in and prompted, enter the Conference ID: 555 292 609#

Evaluation Criteria

• Experience of Proposer and Assigned Management Team (20 pts) —

  This criteria will include, but will not be limited to, Proposer’s general statement of experience pertinent to the specifications of this RFP, references, financial stability, lost business, management, staff, revenue control/protection, traffic/ transportation management, guest service, and lost business. 

• Management Plan (30 pts) —

  This criteria will include, but will not be limited to Proposer’s responsiveness to the proposal; Proposer’s management plan submitted in response to Section 9.11 above; Proposer’s external/internal communication strategies; Proposer’s accountability, duties, and responsibilities of managerial staff; and Proposer’s event parking plans/objectives/strategies. 

• Operations Plan (20 pts) —

  This criteria will include, but will not be limited to Proposer’s operations plan submitted in response to Section 9.12 above; Proposer’s staffing plan with schedule and job descriptions;  Proposer’s standard operating policies and procedures; Proposer’s general policy of employee conduct and training; Proposer’s employee turnover rate of management and supervisory employees; Proposer’s POS wireless handheld devices, related equipment, and software; and Proposer’s responses to the “Vendor IT Questionnaire”, included with this Request for Proposals as Attachment “H”. 

• Veteran Business Enterprise participation in subcontracts (2 pts) —

  This criteria will include, but will not be limited to, evaluation of the information submitted in response to Attachment “F.”

• Price Proposal (28 pts) —

  This criteria will include evaluation of the pricing information submitted in Attachment “G.” The score for each Proposer shall be computed as described in section 13.7 of this RFP.

Submission Requirements

• ADDENDUM RECEIPT VERIFICATION (required) —

  Respondents must acknowledge all issued addenda by confirming below. Failure to acknowledge may result in a non-responsive submittal.

  The failure of a Respondent to submit/confirm acknowledgment of any addenda that affects price(s), is considered a major irregularity and will be cause for rejection of the Submittal.

  The undersigned acknowledges receipt of all issued addenda:

• CERTIFICATION REGARDING PROHIBITION AGAINST CONTRACTING WITH SCRUTINIZED COMPANIES (required) —

  I hereby certify that neither the undersigned entity, nor any of its wholly owned subsidiaries, majority-owned subsidiaries, parent companies, or affiliates of such entities or business associations, that exists for the purpose of making profit have been placed on the Scrutinized Companies that Boycott Israel List created pursuant to s. 215.4725 of the Florida Statutes, or are engaged in a boycott of Israel.

  In addition, if this solicitation is for a contract for goods or services of one million dollars or more, I hereby certify that neither the undersigned entity, nor any of its wholly owned subsidiaries, majority-owned subsidiaries, parent companies, or affiliates of such entities or business associations, that exists for the purpose of making profit are on the Scrutinized Companies with Activities in Sudan List or the Scrutinized Companies with Activities in the Iran Terrorism Sectors List, created pursuant to s. 215.473 of the Florida Statutes, or are engaged in business operations in Cuba or Syria as defined in said statute.

  I understand and agree that the City may immediately terminate any contract resulting from this solicitation upon written notice if the undersigned entity (or any of those related entities of respondent as defined above by Florida law) are found to have submitted a false certification or any of the following occur with respect to the company or a related entity: (i) it has been placed on the Scrutinized Companies that Boycott Israel List, or is engaged in a boycott of Israel, or (ii) for any contract for goods or services of one million dollars or more, it has been placed on the Scrutinized Companies with Activities in Sudan List or the Scrutinized Companies with Activities in the Iran Terrorism Sectors List, or it is found to have been engaged in business operations in Cuba or Syria.

• Proposer's Certification Form (required) —

  Please download the below document, complete, sign, notarize, and upload.

• Conflict of Interest Disclosure Form (required) —

  Please download the below document, complete, sign, and upload.

• Confidential and/or Proprietary Information Exemption Form (required) —

  Please download the document below, complete, and upload.

• References Form (required) —

  Please download the document below, complete, and upload.

• Human Trafficking Affidavit (required) —

  The Vendor hereby represents, warrants, and certifies that Vendor does not use coercion for labor or services as defined in Section 787.06, Florida Statutes.

  A completed Human Trafficking Affidavit should be included with your Submittal. A contract shall not be awarded to a Respondent who does not submit the form at the time of submittal or within seven (7) days of the date the City requests the form be submitted, if a Respondent fails to return the form with its response. 

  Please download the Human Trafficking Affidavit below, complete, sign, notarize, and upload. 

• Veteran Business Enterprise Participation Form (required) —

  Please download the document below, complete, and upload.

• Price Proposal (required) —

  Please download the below documents, complete, and upload.

• Vendor IT Questionnaire (required) —

  Please download the below documents, complete, and upload.

• Pre-Proposal Meeting Attendance Form —

  Please download the below documents, complete, and upload.

• W-9 Form (required) —

  Upload signed copy of Respondent's most current W-9 .

• Proof of Insurance (required) —

  Upload copy of Respondent's Certificate of Insurance.

• Please upload your complete Request for Proposal through the City's e-Procurement Portal (required) —

  Respondents are solely responsible for ensuring that their submittals are complete, uploaded, and submitted in the City's e-Procurement Portal by the due date and time.

• Brief description of services to be provided (required)
• Pre-Proposal Meeting (required)
• Would you like to include the Pre-Proposal Meeting Attendance Form? (required)
• Would you like to include the Pre-Proposal Meeting Attendance Form? (required)
• Is this a One-Time Purchase? (required) —

  If not, you will be prompted to enter contract terms.

• Initial Term (required) —

  It is the intent of the City to award a Contract for a ________ (__) year term

• Renewals (required) —

  The Contract may, by mutual assent of the parties, be renewed for _______ (__) additional _______ (__) month periods

• Total Term (required) —

  up to a cumulative total of ____________months.

• Does "Mandatory Minimum Qualifications" apply? (required) —

  THIS SECTION IS TO BE USED SPARINGLY. PRIOR APPROVAL OF THE CPO IS REQUIRED.

• Do you want to Include Contract Sales Report Language? (required)
• Is this project Federally funded? (required)
• Attaching a Contract to this RFP? (required)
• Are you including a separate Pricing Proposal attachment? (required) —

  Note: If using OpenGov's pricing proposal (built-in), respond "NO"

  If using a separate pricing proposal attachment, respond "YES"