Active SLED Opportunity · COLORADO · AURORA PUBLIC SCHOOLS
AI Summary
Aurora Public Schools requests proposals for a detailed Facility Condition Assessment of 5.5 million sq ft to identify building deficiencies, code gaps, and deferred maintenance for multi-year planning.
Aurora Public Schools is seeking proposals for a comprehensive, room-by-room Facility Condition Assessment (FCA) covering approximately 5.5 million gross square feet of district infrastructure. The project’s primary objective is to identify building system deficiencies, code compliance gaps, and deferred maintenance to establish a prioritized, data-driven multi-year... **Solicitation Type**: RFP - Request for Proposal (Formal) **Source ID**: PU.AG.USA.1610.C21017526 **Piggyback Contract**: No **Question Acceptance Deadline**: 07/31/2026 12:00 PM EDT **Bid Submission Type**: Electronic Bid Submission **Additional Bidding Instructions**: Please label documents as follows: Company Name BD2711 Document Title **Owner Organization**: Aurora public schools **Solicitation Number**: B2711 **Reference Number**: 0000432001 **Pricing**: No Pricing **Bid Documents List**: | Item Name | Description | Mandatory | Limited to 1 file | |---|---|---|---| | Proposal | Supplier Proposal Submission including required forms | Yes | No | | Exhibit A | Exhibit A Excel Price Sheet | Yes | Yes | **Questions and Answers**: | Question | Answer | |---|---| | Can APS clarify the requirements for total surface area photography? Specifically, should photography include: Floor surfaces Ceiling surfaces All four perimeter walls Additional elements such as shelving, recessed areas, alcoves, or vaulted spaces? | Answered in Addendum 2 | | Will APS accept digital twin 3D imagery as a substitute for the required surface area photographs? | Answered in Addendum 2 | | Will APS accept digital twin 3D imagery as a substitute for equipment inventory and deficiency photographs? | Answered in Addendum 2 | | Do all storage areas, including closets and similar ancillary spaces, require total surface area photography? | Answered in Addendum 2 | | Will rooms and spaces be cleared of obstructions prior to the assessment, including areas such as janitorial closets, maintenance rooms, and storage spaces? | Answered in Addendum 2 | | Can APS provide the number of playground sites and/or an estimated quantity of playground equipment included within the scope of work? | Answered in Addendum 2 | | Can APS provide additional details regarding the requirement to conduct interviews with District staff to validate deficiencies following completion of field assessments? Specifically, are these interviews intended to serve as a review and discussion of draft findings and deliverables? | Answered in Addendum 2 | | Can APS provide additional guidance regarding the scope for Utility Usage to better understand the extent of this service? | Answered in Addendum 2 | | Does APS currently maintain an asset inventory, equipment registry, or asset-tag database that will be made available to the awarded vendor for validation and reconciliation purposes? | Answered in Addendum 2 | | Is physical asset tagging a new initiative for APS, or do existing equipment and infrastructure assets already contain identification tags? | Answered in Addendum 2 | | Can APS provide an estimate of the percentage of maintainable assets that currently have QR code or barcode tags installed? Additionally, are existing asset tag numbering conventions required to be retained as part of this project? | Answered in Addendum 2 | | Can APS provide an estimated quantity of asset tags that will be required, or an estimate of the number of equipment and infrastructure assets with a replacement value exceeding $10,000? | Answered in Addendum 2 | | Will APS provide master floor plans and a validated room-numbering database for all facilities prior to field mobilization? | Answered in Addendum 2 | | Are there any facilities where ceiling access restrictions, security requirements, or operational constraints may limit access to above-ceiling assets during standard assessment activities? | Answered in Addendum 2 | | Can APS identify facilities containing utility tunnels or other confined-space environments and provide an estimated number of locations requiring confined-space entry? | Answered in Addendum 2 | | Which facilities have undergone significant renovations, additions, or system replacements within the past five years, and will any associated commissioning reports, as-built documents, or closeout records be made available to the awarded vendor? | Answered in Addendum 2 | | Does APS have a preferred Oracle Fusion asset import template, data structure, or field-mapping schema that should be used for deliverable development? | Answered in Addendum 2 | | Will APS provide an export of its current Incident IQ location hierarchy, room structure, and naming conventions for use during field data collection and deliverable preparation? | Answered in Addendum 2 | | In addition to CSV, XLSX, COBie, and image-based deliverables, does APS require any specific database export format, API-compatible structure, JSON schema, or Oracle-ready import package? | Answered in Addendum 2 | | APS has identified seven future facilities anticipated to enter the portfolio. Should facilities currently under construction be included within the FCA scope if they are not occupied during the assessment period? | Answered in Addendum 2 | | Can APS provide the criteria that will be used to evaluate successful completion of the pilot assessment phase and authorize progression to the district-wide implementation effort? | Answered in Addendum 2 | | Will alternate services be evaluated as part of the overall proposal award process, or will alternate pricing be reviewed independently from the base Facility Condition Assessment proposal? | Answered in Addendum 2 | | For room-by-room assessments, does Exhibit E require photographs of each surface in every room, or representative photographs of each typical room type within a facility? | Answered in Addendum 2 | | Should the pilot fee include complete asset inventory and tagging, or only the base FCA services unless Alternate 7 is awarded? | Answered in Addendum 2 | | May assessment teams work within classrooms during occupied school hours, or should classroom inspections generally be scheduled outside 7:00 a.m. to 3:00 p.m.? | Answered in Addendum 2 | | Will APS coordinate required equipment shutdowns and operating conditions for Alternates 1 and 6? | Answered in Addendum 2 | | Are fingerprint-based background checks required for every field team member and subconsultant entering APS property, regardless of whether students are present? | Answered in Addendum 2 | | Should one report be produced for each modular and accessory structure, or may these be incorporated into a campus-level report? | Answered in Addendum 2 | | Is the consultant responsible only for delivering import-ready files, or also for configuring, uploading, and validating data in Oracle Fusion and Incident IQ? | Answered in Addendum 2 | | Will Exhibit G be replaced by an FCA-specific professional-services agreement? The sample agreement contains extensive architectural design and construction-administration obligations unrelated to this project. | Answered in Addendum 2 | | Please confirm that schematic design, design development, construction documents, BIM, bidding, construction administration, record drawings, construction-budget guarantees, and the two-year design warranty will not apply. | Answered in Addendum 2 | | Please reconcile the RFP’s 18-month contract term and 12-month completion requirement with the Vendor Acknowledgment statement that the contract cannot exceed one year due to TABOR. | Answered in Addendum 2 | | Will the Data Protection Addendum apply if the consultant will not receive student education records or personally identifiable student information? | Answered in Addendum 2 | | If the Data Protection Addendum applies, must every field-assessment and specialty subconsultant be listed in Schedule 2 and carry the full cyber limits? | Answered in Addendum 2 | | For a contract exceeding $500,000, will APS require $3 million per-loss and $5 million aggregate cyber coverage from the prime only, or from every subconsultant with data access? | Answered in Addendum 2 | | Will APS accept standard cyber-policy terms where professional or cyber insurers will not name APS as an additional insured? | Answered in Addendum 2 | | Please clarify whether the exclusion of bidding rights and implementation services prohibits the Vendor, its subconsultants, affiliates, or related entities from providing subsequent planning, design, engineering, construction administration, commissioning, or other professional services for projects identified through the FCA. | Answered in Addendum 2 | | Does the exclusion from future implementation work apply to the prime consultant only, or to every subconsultant as well? | Answered in Addendum 2 | | Regarding “Alternate #7 – Asset Inventory” on page 25: do vendors need to have completed Aurora’s confined spaces safety and training program certification prior to RFP submittal, or can it be completed leading up to project award? | Answered in Addendum 2 | | Regarding “Alternate #7 – Asset Inventory” on page 25: are there fees associated with this training? | Answered in Addendum 2 | | Regarding “L. Project Schedule” on page 27: Are you able to provide staff during weekends and evenings to facilitate access to locked spaces and assessed areas? | Answered in Addendum 2 | | In section “C.5) Background Checks” on page 8: please confirm whether the Vendor can perform background checks independently. Is a Colorado local background check required? | Answered in Addendum 2 | | In section “B. Facility Inventory & Project Boundaries, 2.e. Technical Data Capture Fields” on page 16: will the District provide plans with accurate room numbers or will assessors be using numbers in the field? | Answered in Addendum 2 | | Will artificial intelligence (AI) be used to scan or evaluate proposals? If so, please describe how it will be employed. | Answered in Addendum 2 | | What is the budget for this project? | Answered in Addendum 2 | **Addendums**: | Addendum | Date | Note | |---|---|---| | Addendum No. 1 | 07/28/2026 02:14 PM EDT | | | Addendum No. 2 | 08/04/2026 04:18 PM EDT | |
SLED stands for State, Local, and Education. These are solicitations issued by state governments, counties, cities, school districts, utilities, and higher education institutions — as opposed to federal agencies.
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