SLED Opportunity · VIRGINIA · TOWN OF FARMVILLE
AI Summary
Town of Farmville seeks bids for replacement of PAPIs on Runway 3-21 at Farmville Regional Airport, including labor, materials, and equipment.
The Town of Farmville is requesting bids from qualified vendors for furnishing all labor, materials, and equipment and performing all work necessary for the replacement of the PAPIs on Runway 3-21 at Farmville Regional Airport.
This Addendum is hereby made part of the contract documents and specifications of the above referenced project. All other requirements of the original specification shall remain in effect in their respective order. Acknowledge receipt of this addendum by inserting its number and date in the proposal form.
TBD...
A pre-bid conference will not be scheduled. If your firm plans to send representatives to visit the site, please notify the Assistant Director of Public Works, Bill Caldwell, to make arrangements.
A pre-bid conference will be held at 10:00 am on Friday, March 20, 2026 at Farmville Regional Airport, 130 Wedgewood Drive, Farmville, VA.
The Town of Farmville encourages all businesses, including minority and women-owned businesses to respond to all invitations to Bid and Requests for Proposals.
It is understood and agreed between the parties that the Town of Farmville shall be bound hereunder only to the extent of the funds available, or which may hereafter become available for the purpose of this agreement.
Under no conditions will any manufacturers or supplier's proprietary equipment, systems, or software be accepted for this project.
Any disputes under a resulting contract, which cannot be resolved between the Town of Farmville and the Offeror, must be resolved in the Circuit Court of the County of Prince Edward, Virginia. Any resulting contract shall be governed by the laws of the Commonwealth of Virginia. The Offeror shall comply with all applicable federal, state, and local laws and regulations.
In accordance with Section 2.2-4311 of the Code of Virginia, every contract for goods or services over $10,000.00 shall include the following provisions:
The Offeror shall include the provisions of the foregoing paragraphs A, B and C in every subcontract or purchase order over $10,000.00 so that the provision will be binding upon each subcontractor or vendor.
Prior to commencing the work, the successful bidder shall schedule a meeting with the Town of Farmville designated representatives. Any special conditions relating to the project execution, including limitations of work hours, designated storage spaces; site lay-down areas, requirements for wall penetrations (and any required permits) shall be reviewed.
In accordance with Section 2.2-4312 of the Code of Virginia, during the performance of this contract, the Offeror agrees to:
For the purpose of this section, “drug free workplace” means a site for the performance of work done in connection with a specific contract awarded to an Offeror.
In accordance with Code of Virginia, Section 2.2-4343.1, the Town of Farmville does not discriminate against faith-based organization.
During the execution of the work, the successful bidder shall clean the work site daily. Upon completion of the project, the successful bidder shall perform a thorough final cleaning of all work areas, including the car top, interior, sill, pit, machine room, etc. All construction debris shall be removed from the site. The project shall not be accepted until cleaning is completed.
This Project is anticipated to be funded in part by the Federal Aviation Administration (FAA). Accordingly, any Contract awarded under this Invitation for Bids will be subject to the applicable federal regulations in effect at the time of the underlying grant award, which include all requirements set out in the Bidding and Contract Documents which incorporate Federal Contract Provisions that include but are not limited to the Buy American Preference, Civil Rights Title VI Assurances, Disadvantaged Business Enterprise Participation, Foreign Trade Restrictions, Davis-Bacon Requirements, Government-wide Debarment and Suspension Disclosure, Disclosure of Lobbying, and Procurement of Recovered
Materials.
The Owner, in accordance with the provisions of Title VI of the Civil Rights Act of 1964 (42 U.S.C. 2000d to 2000d-4) and the Regulations, hereby notifies all bidders or offerors that it will affirmatively ensure that for any contract entered into pursuant to this advertisement, all businesses will be afforded full and fair opportunity to submit bids in response to this invitation and no businesses will be discriminated against on the grounds of race, color, national origin, creed, sex, age, or disability in consideration for an award.
This Project is subject to the Build America, Buy America Act (BABA). Bidders must certify that all construction materials are manufactured in the United States of America.
The successful Bidder shall commence Work with adequate force and equipment on a date to be specified in a written order of the Owner and shall complete Work within the time prescribed in the Contract Document.
Each proposal must be accompanied by a bid bond equal 5% of the bid amount. Such Bid Bond or shall be submitted with the understanding that it shall guarantee that the bidder will not withdraw his/her bid prior to October 15, 2026, and that if his/her bid is accepted, he/she will enter into an agreement with the owner in accordance with the Construction Agreement as indicated herein. Any mistakes or error on the part of the bidder in preparing his/her bid confers no right upon the bidder to withdraw his/her bid after the designated time in said Contract and give stipulated Guarantee Bond within fifteen (15) days after written notification of award, the bidder in any particular hereof.
If awarded the contract, the contractor shall furnish a performance bond in the amount of the total contract price. This bond will stay into effect, until the one year warranty period is complete. The performance bond and labor and material payment bond shall be approved by the Town Attorney.
In lieu of a bid, performance or payment bond, a bidder may furnish a certified check or cash escrow in the face amount required for the bond. Upon approval of the Town Attorney, a bidder may furnish a personal bond, property bond or bank or saving and loan associations letter of credit on certain designated funds in the face amount required. Approval shall be granted only upon a determination that the alternative form of surety affords protection to the Town equivalent to the corporate surety’s bond.
The contractor may require as part of the agreement between the subcontractor and the contractor, a payment bond with surety thereon in the amount of 100% of the work sublet to the subcontractor. Each such bond shall be constructed, regardless of language, as incorporating, within its provisions, the obligation to pay those persons who furnish labor or material as aforesaid; provided however, that subcontracts between the Contractor and the manufacture or a fabricator shall be exempt from the provision required a payment bond and provided further that subcontracts for less than $10,000 are also exempt hereunder.
Please download the below documents, complete, and upload.
Please download the below documents, complete, and upload.
By submitting a bid in response to this Invitation for Bid, the Offeror represents:
Bidder has read and understand the Scope of Services and has familiarized itself with all federal, state, and local laws, ordinances, and rules and regulations that in any manner may affect the cost, progress, or performance of the bid.
The failure or omission of any Offeror to receive or examine any form, instrument, addendum, or other documents or to acquaint itself with conditions existing at the site, shall in no way relieve any Offeror from any obligations with respect to its bid.
Trade secrets or proprietary information submitted by an Offeror in response to this Invitation for Bid shall not be subject to public disclosure under the Virginia Freedom of Information Act; however, the Offeror must invoke the protection of this section prior to or upon submission of data or materials and must identify the data or other materials to be protected and state the reasons why protection is necessary (Va. Code § 2.2-4342.F).
Will Bidder be invoking the protection?
The Bidder must identify the data or other materials to be protected and state the reasons why protection is necessary (Va. Code § 2.2-4342.F).
Please upload this information.
Example: 1234 Bay Lane, Farmville, Virginia 99999
SLED stands for State, Local, and Education. These are solicitations issued by state governments, counties, cities, school districts, utilities, and higher education institutions — as opposed to federal agencies.
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