SLED Opportunity · PENNSYLVANIA · PITTSBURGH PUBLIC WORKS
AI Summary
The City of Pittsburgh Office of Management & Budget seeks proposals for Federal Government Affairs & Legislative Services. The RFP includes evaluation based on firm qualifications, project team, approach, cost, and MWDBE/VOSB efforts. Submission requires multiple forms and adherence to terms. Pre-proposal meeting is virtual via Microsoft Teams.
The City of Pittsburgh Office of Management & Budget, is soliciting proposals from qualified vendors for Federal Government Affairs & Legislative Services.
Vendor response demonstrated that the firm has the experience and capabilities to successfully perform the scope of services, including providing references for clients of similar size and scope.
Vendor response provided a brief summary of the qualifications and experience of each team member assigned to this project, including length of service with the firm and resume/bio, and the qualifications /experience of any sub-consultant staff on your project team.
Vendor response demonstrated a firm understanding of the scope of services, the response included thorough and complete responses to the items outlined in the Section 4, and the vendor has the appropriate expertise, procedures, and methods in place to perform the scope of services.
Vendor response provided a total cost proposal for all services to be delivered, a breakdown of costs delineated by major phase and/or a schedule of hourly rates.
Vendor response was detailed and demonstrated clear Good Faith Effort to obtain MWDBE & VOSB Participation.
Please upload your Response to Scope detailed in Proposal Format Requirements
Please upload your Cost Proposal detailed in Proposal Format Requirements
Please download the below documents, complete the Pre-Award Good Faith Checklist, and upload. Failure to complete the Pre-Award Good Faith Checklist may result in the City deeming your proposal/response non-responsive. Any awardees will be required to complete the full EORC Participation Forms and process prior to contract execution.
Please upload your Bond(s) here.
Hard copies should be mailed to: City County Building, 414 Grant Street, Room 502, Pittsburgh, PA 15219.
Please download the below documents, complete, and upload.
Note CD - Davis-Bacon Wage Determination, CD - Affirmative Action Requirements, and CD - 29 CFR Part 5 are attached only as a reference and do not need completed and uploaded.
Please download the below documents, complete, and upload.
Please download the below documents, complete, and upload.
Please download the below documents, complete, and upload.
Provide the name, title, & email address of the authorized signatory for your company (for details on who is considered an authorized signatory, please look at our terms & conditions section)
If you will need Federal Funding (CDBG, ARPA, etc.) Supplemental Condition please mark yes.
Click all that apply
Is a Pre-Bid / Pre-Proposal meeting required?
Pre-Bid / Pre-Proposal meetings are required on:
Professional Services over $50,000.00
Construction over $250,000.00
Please enter the location for the meeting.
If a site visit is required, you must provide a physical address. If there is no natural location, please note that and Procurement will work with neighborhood services to determine a location.
If a site visit is not required, you may elect to hold a virtual and/or hybrid meeting.
Please enter the anticipated meeting date.
Please note: Pre-Bid / Pre-Proposal meeting date may not occur earlier than 2 weeks from the release of the solicitation live to the public.
Format of date shall be - MM/DD/YYYY
All Pre-Bid / Pre-Proposal meetings shall have a Power Point presentation. Please note any A/V needs for the location.
If unknown, please enter "Unknown at this time"
Q (MWDBE, VOSB and LGBTQIA+ Requirement): Hello, my firm is able to complete the entire scope of work without the need to sub-contract how can we confirm we still make a good faith effort per the requirements?
A: Please make every effort to secure participation as part of your submission. If participation cannot be obtained, please reach out to certified companies and request written responses(emails) explaining why they are unable to participate in this project.
Q (MWDBE, VOSB and LGBTQIA+ Requirement): We are a working on obtaining our certification as a MWDBE and can complete the entire scope of work without subcontracting. Will the City take into consideration if the prime is in the process of being certified as a MWDEB or is a MWDEB
A: We encourage the Prime to identify work for sub-consultants.We would take the fact that you trying get certified if the paperwork has been submitted into consideration.
Q (commitment letter): Does MWDBE commitment letter responses suffice for explanation if sub-contractors are unable to participate? Can we add language to the commitment letter that will provide reasoning for such?
A: The commitment letter is required when there is participation on the project.
Q (MWDBE, VOSB and LGBTQIA+ Requirement): Our firm is a veteran-owned small business currently seeking certification. We can complete the full scope of work without subcontractors. If our firm meets the VOSB qualification independently, are we still obligated to solicit subcontractors?
A: We would like you to explore other categories for participation on the contract
Q (MWDBE, VOSB and LGBTQIA+ Requirement): Will the requirements be satisfied if we subcontract with a single company that is certified MBE and LGBTQIA+, (offering 21% of the contract - 18% for MBE plus 3% for LGBTQIA+), along with WBE and veteran-owned businesses or must we subcontract with four separate partners to satisfy the requirement?
A: You may only select one category for participation. Participation cannot be split between categories—please choose either the MBE or the LGBTQ+ percentage.
Q ("Authorized signatory"): Hello - the last item in the RFP document indicates that who the "Authorized signatory" can be is defined in the terms & conditions. However, three people internally have reviewed the entire document and cannot find that information anywhere. Who is acceptable as an "authorized signatory"? Thank you.
A: Its basically a company officer, who has the power to sign the contract.
Q (Code of Ethics and Terms and Conditions ): Could you please provide the Code of Ethics, as the hyperlink does not appear to be working, along with the Terms and Conditions?
A: The ethics handbook is out of date and does not contain current law, which is why the link does not work. The Terms and Conditions are laid out in the RFP such as General T&Cs.
Q (MWDBE, VOSB and LGBTQIA+ Requirement): We are following up for clarity regarding the original question about firms that will not need to use subcontractors if selected for this engagement. Could you please provide detailed guidance on how you would like us to confirm that we can make a good faith effort when we are completing the entire scope of work ourselves and as such statements of assurance by subcontractors are not necessary?
A: The participation are goals. Please reach out to subcontractors and get their reply via email on why they can/can't join you on the project.
SLED stands for State, Local, and Education. These are solicitations issued by state governments, counties, cities, school districts, utilities, and higher education institutions — as opposed to federal agencies.
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