Active SLED Opportunity · CALIFORNIA · WESTED
AI Summary
WestEd seeks vendors for on-site scanning and secure destruction of confidential HR personnel files due to office closure. Services include scanning, PDF creation, secure shredding, and chain-of-custody maintenance. Fixed-price quotes required. Tentative work dates: Aug 31-Sep 3, 2026.
WestEd is seeking quotations from qualified vendors to provide on-site scanning and secure destruction services for confidential Human Resources personnel files in support of the planned closure of its San Francisco office. Depending on project outcomes, WestEd may elect to expand the services to its Alameda office under a separate or amended engagement.The selected vendor shall provide the following services:- Perform on-site scanning of approximately 350 confidential personnel files, ranging from approximately 10 to 150 pages per file.- Produce one searchable PDF file for each physical personnel file.- Name electronic files using the following convention: Employee ID – Last Name, First Name- Securely destroy approximately 2,500 personnel files, including those scanned, upon completion of the scanning process and in accordance with WestEd's instructions.- Maintain appropriate chain-of-custody and confidentiality procedures while handling all records containing sensitive employee information.- Provide all equipment, personnel, and supervision necessary to perform the work on-site.- Provide a Certificate of Destruction upon completion of shredding services.WestEd anticipates the following schedule:• August 31-September 3: Vendor on-site to scan and shred files (tentative dates)Vendors should demonstrate:- Experience handling confidential Human Resources or personnel records.- Secure document handling and destruction procedures.- Ability to perform all services on-site within the required timeframe.Pricing:Vendors shall provide a fixed-price quotation that includes all labor, equipment, transportation, scanning, electronic file delivery, secure destruction, supervision, and any other costs necessary to complete the project. Online Q&A: Yes Location Information: Department: Procurement Address: 3020 Old Ranch PkwySuite 220Seal Beach, California90740 County: Orange
SLED stands for State, Local, and Education. These are solicitations issued by state governments, counties, cities, school districts, utilities, and higher education institutions — as opposed to federal agencies.
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