Financial Services, Real Property Title

The City of St. Petersburg is seeking proposals from qualified title and escrow service companies to provide real property title services, including but not limited to title reports, title commitments, title insurance policies, escrow, closing and related services for real property transactions, including but not limited to deed conveyances, easements, and other transfers of real property interests.

Background

The City of St. Petersburg owns and manages an extensive inventory of real property and real property interests, which requires the need for professional title services to include title reports, title commitments, title insurance policies, escrow, closing and related services for real property transactions.

Project Details

• Reference ID: RFP- 26 - 106
• Department: Real Estate and Property Management
• Department Head: Director (Director)

Important Dates

• Questions Due: 2026-03-19T16:00:14.106Z
• Answers Posted By: 2026-03-24T19:00:29.902Z

Meetings & Milestones

Evaluation Criteria

• Qualifications and Experience of Firm and Staff (40 pts) —

  The Offeror must:

  • Identify the project team, titles, and roles
  • Provide an org chart showing reporting lines (Vendor, subs, and key personnel)
  • Submit 2-page resumes for key personnel including their qualifications, registrations, relevant experience
  • Provide detailed resumes for PM + substitute PM 
  • Provide similar project experience within the past three (3) years with required reference info (client/services, assigned staff, client PM contact)
  • List previous/current City work with project dates and contract amounts
• Project Approach (34 pts) —

  The Offeror must:

  • Describe the approach used on similar projects and how they’ll interface with the City through the PM
  • Provide a clear project plan with key activities, deadlines, and deliverables
• Cost Analysis (15 pts) —

  Each offeror shall submit a completed copy of the cost analysis with information regarding the fee for the particular project. 

• Business Enterprise Outreach and Utilization (11 pts) —

  If subconsultants or subcontractors are part of the team, describe the specific scope of work for each firm’s services and specifically in which types of projects the subconsultants or subcontractors will participate. Offerors must also indicate if the company is a City of St. Petersburg SBE, MBE, WBE, combination; and describe how the company plans to utilize the various business enterprise programs in the company’s fulfilment of the contract. The Subcontractor Utilization Plan is provided.

Submission Requirements

• General Information
• Is the Vendor registered with the Florida Department of State, Division of Corporations (Sunbiz) in accordance with Florida Statute §607.1501? (required)
• Is the Vendor a City of St. Petersburg certified SBE? (required) —

  If you have submitted an application and it is pending, please send an email to osd@stpete.org. In the subject line- provide the solicitation number and due date. 

• Is the Vendor a City of St. Petersburg certified MWBE? (required) —

  If you have submitted an application and it is pending, please send an email to osd@stpete.org. In the subject line- provide the solicitation number and due date. 

• Address for Headquarters location. (required)
• Address of office providing service, if different than above.
• Contact Information for Contact Person. (required) —

  This person must be capable of committing the company to an agreement with the City. 

  • Name
  • Title 
  • Phone
  • Email
• Description of nature of company’s business. (required)
• Year the Company was Founded. (required)
• Number of years company has operated under the current name. (required)
• Number of years company has been in the present business. (required)
• Company’s bank of record. (required)
• Describe any litigation that the vendor has been a party to in the last five years where it was alleged that the offeror breached a contract for similar services with a client/customer and describe any contracts for similar services that the vendor failed to complete for similar services. Describe the facts and status of any such litigation or contract. (required) —

  Type N/A if not applicable.

• Identify any government entity that has debarred or otherwise prohibited the vendor from responding to its competitive solicitations within the last five years. Describe the circumstances surrounding such debarment or other prohibition. (required) —

  Type N/A if not applicable.

• The vendor acknowledges that it has read, understands and will comply with Florida Statute §448.095 pertaining to required use of the U.S. Department of Homeland Security E-Verify system. Should the City terminate the contract with the vendor for violation of §448.095, vendor may not be awarded a contract with the City for at least one year. (required)
• The vendor acknowledges that its solicitation response is subject to Public Records laws (Chapter 119, Florida Statutes). (required)
• Will vendor allow other agencies to piggyback the contract if awarded? (required)
• The vendor hereby makes all certifications required by Florida Statute §287.135 related to scrutinized companies. (required)
• Is vendor required to provide any disclosures to the City regarding a foreign country of concern pursuant to Florida Statutes §286.101 (3)(a)? (required)
• If YES, please provide the disclosure(s) in accordance with the requirements of Florida Statute §286.101 (3)(a).
• The vendor certifies that it takes no exceptions to the attached agreement. (required)
• If exceptions are taken, specify in space below.
• Has the vendor identified any trade secrets or confidential information in its solicitation response? (required)
• If yes to the above question, please upload your redacted proposal here.
• Please upload your proposal
• I currently have the required insurance coverage as specified in the solicitation and will be able to provide a Certificate of Insurance if awarded. (required)
• Submittal Requirements
• Please upload your State of Florida title insurance agency license. (required)
• Please upload the license for your appointed title agent-in-charge. (required)
• Service Contracts Over $200,000
• Does vendor employ more than 50 full time employees? (required)
• a. If YES, does the vendor agree to comply with the living wage requirements set forth in the St. Petersburg City Code? (required)
• Number of Awards (required)
• Select the applicable special terms (required)
• Select the applicable Supplier Diversity Programs: (required)
• Will background checks be needed? (required)
• What type of background check? (required)
• What are the insurance requirements? (required)
• Is this a service contract, exceeding $200k? (required) —

  Make sure this in compliance with the living wage ordinance.