Active SLED Opportunity · FLORIDA · ORLANDO AVIATION
AI Summary
Invitation to Negotiate for fire alarm system inspection, testing, certification, maintenance, and repair services at Orlando International Airport. The contract is for 3 years with renewal options, requiring licensed and certified contractors to support multiple airport facilities and systems with compliance to safety and regulatory standards.
The purpose of the Invitation To Negotiate (ITN) is for the Testing, Inspecting and Certification, Maintenance and Repair Services for the Fire Alarm Systems at the Orlando International Airport. This ITN will encompass the fire alarm systems in Terminals A, B, & C, Airsides 1-4 and Terminal C Landside and Airside, Train Station, and Greater Orlando Aviation Authority (GOAA) Supported Out Buildings. Other supported systems are a Central Station including an AES MESH system (2ea 7705ii receivers and 2ea IP Links) and Security Information Systems Automation Software that monitors ninety-five (95) MESH accounts. There is also a Redundant EST FireWorks with five (5) clients.
This Solicitation will result in a 3-year Contract with two 1-year renewal options to commence on or about January 4, 2027. The awarded Contractor must be licensed to do business in the State of Florida and perform under the laws of the State of Florida.
The Greater Orlando Aviation Authority is proud to operate Orlando International Airport (MCO) and Orlando Executive Airport (ORL), two of Florida’s premier air travel gateways. MCO is a world-class global connector, serving millions of passengers across its three terminals, A, B, and C. Connected to a Train Station that offers passenger rail service, Terminal C is an innovative structure that elevates the customer experience with 100% automated screening lanes at TSA checkpoints. ORL is conveniently located just miles from downtown Orlando and provides vital general aviation access to the heart of the region.
Experience and Qualifications of Respondent; Relevant experience with content Fire Alarm System Inspection, Testing, Certification, Maintenance and Repair Services similar in scope and complexity. Successful completion of similar projects and References.
Fire Alarm System Licensed & Certified Knowledge and Experience of Key Personnel, Project Schedule Management, Service Resolution, and all technology comments related to the ITN. References for Key Individuals.
Technical Solutions to common Fire Alarm System issues and the Methodology & Approach towards resolution. Ability to provide the requested services and ability to meet the SLA Requirements.
Additional Requirements of the Response (Prior or Pending Investigations, Convictions, and Indictments. Certificate of Insurance and Letter of Bondability/Credit).
Must match the name shown on the submitted W-9 Form and on the Registration with the State of Florida (https://dos.fl.gov/sunbiz/search/) Contract/Agreement/Purchase Order will be issued under this name, if awarded.
The Duly Authorized Signatory must be listed on Sunbiz as an Officer, or, a written delegation of authority from a listed Officer will be required to execute any resulting contract. https://dos.fl.gov/sunbiz/search/
A written delegation of authority letter by an Officer listed on Sunbiz is required for the lead Negotiator. https://dos.fl.gov/sunbiz/search/
By selecting confirm, I certify that any Artificial Intelligence (AI) generated response(s) have been reviewed and verified for accuracy and truthfulness. Additionally, I certify that any intellectual property, trademarked, and copyrighted material contained in the response(s) are used with the owner’s permission.
Name on the uploaded W-9 Form must exactly match the Respondent's name above.
Upload Respondent's current registration with the State of Florida (Sunbiz) https://dos.fl.gov/sunbiz/search/
By selecting "Confirm", I hereby acknowledge and agree that use of the U.S. Department of Homeland Security’s E-Verify System during the term of the contract is a condition of the resulting contract with the Greater Orlando Aviation Authority.
Effective January 1, 2021, public and private employers, contractors and subcontractors will be required to register with, and use the Employment Eligibility Verification System (E-Verify) to verify the work authorization status of all newly hired employees. The E-Verify system can be obtained at the U.S. Department of Homeland Security website: http://www.dhs.gov/E-Verify
“Contractor” means a person or entity that has entered or is attempting to enter into a contract with a public employer to provide labor, supplies, or services to such employer in exchange for salary, wages, or other remuneration (also referred to as Respondent or Contractor).
“Subcontractor” means a person or entity that provides labor, supplies, or services to or for a contractor or another subcontractor in exchange for salary, wages, or other remuneration (also referred to as Sub- Vendor or Sub-Contractor).
Vendor/Contractor/Subcontractor acknowledges and agrees to utilize the U.S. Department of Homeland Security’s E-Verify System to verify the employment eligibility of:
By entering into a contract with the Aviation Authority, the Contractor/Contractor becomes obligated to comply with the provisions of Section 2. Section 448.095, Fla. Stat., "Employment Eligibility," as amended from time to time. This includes, but is not limited to, utilization of the E-Verify System to verify the work authorization status of all newly hired employees, and requiring all subcontractors to provide an affidavit attesting that the subcontractor does not employ, contract with, or subcontract with, an unauthorized alien.
The contractor shall maintain a copy of such affidavit for the duration of the contract. Failure to comply will lead to termination of resulting contract, or if a subcontractor knowingly violates the statute, the subcontract must be terminated immediately. Any challenge to termination under this provision must be filed in the Circuit Court of Orange County, Florida no later than 20 calendar days after the date of termination. If the resulting contract is terminated for a violation of the statute by the Contractor, the Contractor may not be awarded a public contract for a period of 1 year after the date of termination.
By selecting "Confirm", I certify, that if awarded, Respondent shall maintain a drug-free workplace in accordance with the Florida Drug-free Workplace Act during the duration of the contract. No employee shall be hired by a Contractor for work on Aviation Authority's premises prior to such employee having tested negative for drugs. In addition, existing employees of the Contractor must be subject to drug testing by the Contractor upon reasonable suspicion of drug use. Results of all such drug tests are to be retained by the Contractor Copies shall be provided to the Aviation Authority, if requested.
By selecting "Confirm", I hereby certify that neither the undersigned entity, nor any of its wholly owned subsidiaries, majority-owned subsidiaries, parent companies, or affiliates of such entities or business associations, that exists for the purpose of making profit have been placed on the Scrutinized Companies that Boycott Israel List created pursuant to s. 215.4725 of the Florida Statutes, or are engaged in a boycott of Israel.
In addition, if this Solicitation is for a Contract for goods or services of one million dollars or more, I hereby certify that neither the undersigned entity, nor any of its wholly owned subsidiaries, majority-owned subsidiaries, parent companies, or affiliates of such entities or business associations, that exists for the purpose of making profit are on the Scrutinized Companies with Activities in Sudan List or the Scrutinized Companies with Activities in the Iran Petroleum Energy Sector List, created pursuant to s. 215.473 of the Florida Statutes, or are engaged in business operations in Cuba or Syria as defined in said statute.
I understand and agree that the Aviation Authority may immediately terminate any Contract resulting from this Solicitation upon written notice if the undersigned entity (or any of those related entities of Respondent as defined above by Florida law) are found to have submitted a false certification or any of the following occur with respect to the company or a related entity: (i) it has been placed on the Scrutinized Companies that Boycott Israel List, or is engaged in a boycott of Israel, or (ii) for any Contract for goods or services of one million dollars or more, it has been placed on the Scrutinized Companies with Activities in Sudan List or the Scrutinized Companies with Activities in the Iran Petroleum Energy Sector List, or it is found to have been engaged in business operations in Cuba or Syria.
By selecting "Confirm", I hereby certify that the Respondent, and any of its wholly owned subsidiaries, majority-owned subsidiaries, parent companies, or affiliates of such entities or business associations, that exists for the purpose of making profit have not been placed on the Discriminatory Vendor List by the Department of Management Services. (287.134(3)(d), Fla. Stat.)
The award hereunder is subject to provisions of State of Florida Statutes. Respondent must disclose the name of any officer, director, or agent who is also an employee of the Aviation Authority. Further, Respondent must disclose the name of any Aviation Authority employee who owns, directly or indirectly, an interest of ten percent (10%) or more in the Respondent's firm or any of its branches.
Please download the below document, complete, and upload.
By selecting "Confirm", I hereby certify that the Proposer, and/or any of its wholly owned subsidiaries, majority-owned subsidiaries, parent companies, or affiliates of such entities or business associations have not been convicted of any public entity crimes nor have they been placed on the Convicted Vendor List by the Department of Management Services.
By selecting "confirm", you acknowledge that you will create and maintain a profile on Procurated/Canary for the duration of the Contract.
By selection "Confirm", the Respondent certifies that they are aware of and comply with relevant Federal statutes and regulations, including those from the Federal Aviation Administration (FAA), for operating unmanned aircraft systems (UAS) in accordance, and in compliance with all related requirements in the FAA Reauthorization Act of 2024 (Public Law 118-63), section 936 (49 U.S.C. § 44801 note).
The Contractor warrants that all UAS operations will be conducted in full compliance with all applicable Federal Aviation Administration (FAA) regulations, including but not limited to 14 CFR Part 107, and any other applicable local, state, or Federal laws and regulations.
Sponsors and subgrant recipients cannot use AIP grant funds to enter into, extend, or renew a contract related to covered unmanned aircraft systems (UAS). This includes both procurement and operational contracts, as well as contracts with entities that operate such systems.
Please download the below document, complete, and upload.
Explain how the Respondent meets the Minimum Experience requirement described in Section 5: Minimum Requirements.
See requirements for References under Section 5: Minimum Requirements.
Provide your response in the following order:
See requirements for References under Section 5: Minimum Requirements.
Provide your response in the following order:
See requirements for References under Section 5: Minimum Requirements.
Provide your response in the following order:
Please Upload your Personnel's License(s) for: Enterprise System Integrator (ESI) by Innovative Electronic Design
PROVIDE THE FOLLOWING DOCUMENTATION, ONLY IF A SUB-CONTRACTOR IS BEING UTILIZED FOR ESI.
Per Section 3.8.2 Enterprise System Integrator(ESI)
"If the Contractor does not meet the requirements as an Enterprise System Integrator (ESI) by Innovative Electronic Design (IED) for Type 4 Systems, a sub-contractor will be allowed for test, inspection, maintenance, and modification of the Emergency Communication System. The sub-contractor must meet the following requirements as an Enterprise System Integrator by Innovative Electronic Design:
a) Authorized AtlasIED Enterprise System Integrator (ESI) in good standing.
b) Approved for the sale, installation, warranty service, and support of AtlasIED airport announcement control systems for Orlando International Airport.
c) Authorized Integrator of Record and GCK license provider for Orlando International Airport.
d) Technicians shall maintain the Innovative Electronic Design " Commercial Transportation Integrator" Certification."
Please Upload your Personnel's License(s) for: Authorized Integrator of Record & GCK (AtlasIED GCK (GLOBALCOM Announcement Control Software))
Please Upload your Personnel's License(s) for: National and State of Florida Fire Alarm System Accreditation
(such as: BASA, EST, FASA)
Required:
Fire Alarm Systems Test and Inspection Lead Technicians at a minimum shall possess:
Fire Alarm Technician Helper / Test and Inspection Testers at a minimum shall possess:
Please describe the experience for each proposed personnel and demonstrate that the minimum experience requirement is met.
The Local Developing Business Goal for this Solicitation is: 0%. Additional detail regarding this requirement can be found in Section 5: Small Business Program.
By selecting "Yes" I certify that Respondent, including a Respondent which is a Small Business, shall comply with the requirements by having a certified Local Developing Business, other than the Respondent, participate in the performance of the Contract services at a sufficient level to meet the participation goal. Respondents can't self-declare Small Business Status. I certify that I have read this requirement and, at a minimum, the Respondent complies.
By selecting "No" I certify that Respondent understands that the Response will be considered non-responsive to the Solicitation and rejected if the Respondent fails to demonstrate, to the reasonable satisfaction of the Aviation Authority, that the Respondent made a good faith effort to meet the established goal.
Please download the below document, complete, and upload.
Please download the below document, complete, and upload FOR EACH SUB-CONTRACTOR.
Include, for all LDB Firms:
The Veteran Business Enterprise Participation Goal for this Solicitation is: 0%. Additional detail regarding this requirement can be found in Section 5: Small Business Program.
By selecting "Yes" I certify that Respondent, including a Respondent which is a Small Business, shall comply with the requirements by having a certified Veteran Owned Business, other than the Respondent, participate in the performance of the Contract services at a sufficient level to meet the participation goal. Respondents can't self-declare Small Business Status. I certify that I have read this requirement and, at a minimum, the Respondent complies.
By selecting "No" I certify that Respondent understands that the Response will be considered non-responsive to the Solicitation and rejected if the Respondent fails to demonstrate, to the reasonable satisfaction of the Aviation Authority, that the Respondent made a good faith effort to meet the established goal.
Please download the below document, complete, and upload.
Please download the below document, complete, and upload FOR EACH SUB-CONSULTANT.
Include, for all VBE Firms:
The Combined Local Developing Business (LDB) / Veteran Business Enterprise (VBE) Participation Goal for this Solicitation is: TBD%. Additional detail regarding this requirement can be found in Section 5: Small Business Program.
By selecting "Yes" I certify that Respondent, including a Respondent which is a Small Business, shall comply with the requirements by having certified Veteran Owned Business and/or Local Developing Business, other than the Respondent, participate in the performance of the Contract services at a sufficient level to meet the participation goal. Respondents can't self-declare Small Business Status. I certify that I have read this requirement and, at a minimum, the Respondent complies.
By selecting "No" I certify that Respondent understands that the Response will be considered non-responsive to the Solicitation and rejected if the Respondent fails to demonstrate, to the reasonable satisfaction of the Aviation Authority, that the Respondent made a good faith effort to meet the established goal.
Please download the below document, complete, and upload.
Please download the below document, complete, and upload FOR EACH SUB-CONTRACTOR.
Include, for all LDB or VBE Firms:
Demonstrate ability to meet bondability requirements listed in this solicitation by providing a Letter of Bondability on a surety company letterhead or a letter from a US Bank for a letter of credit confirming that Respondent can obtain one or the other and understands only the Performance Bond or Letter of Credit form will be accepted.
Upload Letter of Bondability or Letter of Credit.
Demonstrate ability to meet bondability requirements listed in this solicitation by providing a Letter of Bondability on a surety company letterhead or a letter from a US Bank for a letter of credit confirming that Respondent can obtain one or the other and understands only the Performance Bond or Letter of Credit form will be accepted.
Further details regarding the bondability requirements can be found in Section 12: Professional Services Agreement Sample.
Upload Letter of Bondability or Letter of Credit.
Please confirm that Respondent is an Edwards System Technology Strategic Partner
Please cite previous Service Calls, Emergency Incident Calls, and the previous and/or current Companies serviced.
Provide a matrix of comparable contracts from the last ten years including client, environment, duration, scope, scale, SLA requirements, and performance achieved. Include a brief narrative of the most relevant engagement.
Please highlight qualifications and experience, including length of time & number of projects/contracts this Embedded Technicians / Contract Manager has performed with your Company.
Provide resumes highlighting their qualifications and experience. Include the length of time and number of projects & contracts the Respondent and the Lead Individual have with the proposed team.
Include your Company's Organizational Chart for the Personnel assigned to this Contract, which clearly shows the reporting relationship between individual team members, highlighting positions of oversight & Quality Assurance.
The Respondent shall provide Fire Alarm System Service and Technical Support that meets or exceeds all of the specified Minimum Requirements.
By selecting "Confirm", the Respondent confirms that their proposed support meets or exceeds the specified minimum requirements, and a detailed specification is provided in the following question.
Upload your Company's descriptive detail for proposed Fire Alarm System Inspection, Testing, Certification, Maintenance and Repair Services solution to be provided.
Based upon the Scope of Work, Exhibits, and other information provided in this Contract Solicitation, please forecast your Company's intent to provide satisfactory Fire Alarm System Inspection, Testing, Certification, Maintenance and Repair Services.
The Safety, Training and Quality Assurance Program shall include, but not be limited to, an outline of the training and the type and number of hours of estimated training for each type of personnel, a list of training materials to be provided and how the Respondent will ensure the completeness of the subject matter, and the method through which the training will be provided.
The Safety, Training and Quality Assurance Program must include the following:
• Detail how the inspections, evaluations and monitoring of operations, equipment and processes in working areas will be conducted.
• Ensure all performed services meet the established standard of quality service and performance.
• Identify training needs and organize training to meet quality standards.
• Ensure compliance with government safety regulations, Aviation Authority safety procedures and industry standards.
• A sample of written reports to include but not limited to; staffing reports, operational reports, quantitative reports, incident reports during each shift.
Describe your continuous improvement methodology, use of lessons learned, innovation practices, customer engagement, comparable experience, largest environment supported, and organizational maturity.
Describe in detail the transition plan process to be followed to implement the Fire Alarm System services to be provided.
This plan must include time frames and information that would be required for such services to be fully operational and include a sample timeline (with an explanation of how this timeline would be used in the transition process).
Include the time period needed for hiring and training employees, planned interface with the Aviation Authority, the processing of ID badges, uniforms, and site tours, etc.
Describe your overall approach to operating, supporting, maintaining, monitoring, and continuously improving Fire Alarm System support.
Explain how you will achieve availability, response, accuracy, maintenance, reporting, and documentation requirements. Include any lessons learned involving SLA compliance.
If the Respondent may choose to provide a red-lined version of the Terms and Conditions, Respondent may do that here, by downloading the Word document, TRACK CHANGES, and upload.
The recommended changes may or may not be accepted by the Aviation Authority.
If the Respondent may choose to provide a red-lined version of the Space Use Agreement, Respondent may do that here, by downloading the Word document, TRACK CHANGES, and upload.
The recommended changes may or may not be accepted by the Aviation Authority.
You may upload your Certificate of Insurance (COI), an insurance quote for the required coverage, or a statement from regarding the Respondent ability to obtain insurance with the required coverage issued by a company currently authorized to do business in the State of Florida and with an A.M. Best Company rating of at least B+ and a Financial Size Category of "Class VI" or higher according to the most current edition of AM Best Rating for the required insurance(s) listed in the Aviation Authority's Standard Terms and Conditions.
Disclose all lawsuits, arbitrations and claims filed or raised by or against the Respondent over the last five (5) years, specifically identifying the project involved, the parties involved, the nature of the claim(s), amount at issue, disposition or status and litigation, case style, number, and jurisdiction.
The Respondent shall provide a description of all prior or pending convictions, indictments, investigations, and regulatory investigations, either civil or criminal that relate to the services listed in the Scope of Work / Specifications Section in which Respondent or its affiliates, subsidiaries, parent company, directors, senior officers, senior regional officers, the Lead Individual, or Engagement Team members have been involved with in the last five (5) years immediately preceding the date of Respondent’s response to this Solicitation. Or provide an affirmative statement that there are none.
Please download the below documents, complete, and upload.
Please confirm that the values in this table match exactly the pricing format submitted in Section 7: Pricing Table.
Please download the below document, complete, and upload. The purpose of the Price Table Detail spreadsheet attached is to provide the detailed breakdown of pricing, and the total amount of the excel sheet must match the amount proposed in the OpenGov Price Table.
Use this term throughout the document.
If the Contractor requires access to the AOA, select "yes", if not, enter "no"
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Licensed Physician
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SLED stands for State, Local, and Education. These are solicitations issued by state governments, counties, cities, school districts, utilities, and higher education institutions — as opposed to federal agencies.
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