Fire Alarm System Testing, Repairs and Programming

The County of San Mateo, Department of Public Works (Department) is inviting Contractors to submit a proposal for Fire Alarm System Testing, Repairs and Programming routine services. The solicitation describes the scope of services, evaluation process, and minimum information that must be included in the response. The Contractor will be required to concisely state its qualifications for participating in a constructive and effective partnership. Proposals shall be submitted electronically via OpenGov.

The Department intends to bring under contract one (1) contractor for an aggregate fiscal obligation not to exceed $200,000 for the duration of the agreement of up to five years. Separate Task Orders will be issued, as warranted, throughout the term of the Agreement.

Background

The Department plans, designs, constructs, operates, manages and maintains all County-owned facilities to ensure they are safe and accessible to residents and clients of County agencies, the general public, and County employees. The Department has a budget of approximately $200 million and is staffed with over 300 employees in five divisions: Administrative Services, two Airports (San Carlos and Half Moon Bay), Engineering and Resource Protection, Facilities Services, and Road Services, supporting the 46 special districts governed by the Board of Supervisors and administered by the Department of Public Works.

Project Details

• Reference ID: 2026-RFP-00265
• Department: Public Works - Facilities Services - FMO
• Department Head: Ann M. Stillman (Director)

Important Dates

• Questions Due: 2026-05-27T21:00:00.000Z

Evaluation Criteria

• Experience and Qualifications (30 pts) —

  Evaluation Criteria

  The County of San Mateo will evaluate proposals based on the following criteria:

  • Experience and qualifications of the vendor and their technicians.
  • Compliance with the detailed specifications and service requirements outlined in this scope of work.
  • Proposed approach and methodology for testing, repairs, and programming services.
  • References and past performance on similar projects
• Price (40 pts) —
  • Cost-effectiveness and value of the proposed services.
  • Hourly rate prices will be added together and that total will be weighted
• Annual Recertification (40 pts) —
  • Lump sum annual recertification fees will be added and will be weighted

Submission Requirements

• Minimum Qualifications
• Has Proposer has been providing similar services for a minimum of four (4) years within the last seven (7) years? (required)
• Certification Requirements (required) —

  Contractor must maintain the following through the duration of the contract: to the following:

  1. C-10/C-16 contractor license
  2. Technicians: California Fire/Life Safety Technician (Blue Card) certification from the Department of Industrial Relations
  3. Helpers can be used for work within their capabilities as agreed to by the owner and as supervised by a Certified Technician.

  Contractors without a certification will be disqualified.

• Some equipment are proprietary to Siemens. Proposer agrees to sub out any work requiring Siemens proprietary equipment. (required)
• License/Certification and Expiration Date (required)
• Contractor’s staff must have complete knowledge of the County of San Mateo's BFAS (See Device List Attachment). (required) —

  This includes panel operation and programming, system expansion, and troubleshooting. This contractor will be enlisted to assist on problems not solvable by the owner’s staff. Detailed complete knowledge is required.

  Inability to address these types of problems will be considered as grounds to terminate the contract agreement.

• Please confirm your firm is registered with System for Award Management (SAM) (required) —

  SAM.gov

• What is the registered Business Name and Unique Entity ID (UEI) No.? (required) —
  • UEI number can be obtained by registering your business through SAM.GOV
  • Should you be in the process of obtaining your UEI number, please enter the digits ‘123’ temporarily for your response below in order to proceed with proposal. This temporary number should be replaced with the correct registration number for submission of the proposal.
• Technical Proposal
• Introduction and Executive Summary (required) —

  Submit a letter of introduction and executive summary of the proposal.  The letter must contain:

  • Name, title and contact information (email, phone, and address) for representative of proposer that is responsible for communication related to this RFP.
  • Name, title, contact information, and signature of person authorized to obligate firm to perform the commitment contained in the proposal.

  Submission of the letter will constitute a representation by proposer that it is willing and able to perform the commitments contained in the proposal and has not violated the terms of this RFP.

• Statement of Minimum Qualifications (required) —

  Describe how the proposer meets the minimum qualifications as set forth in Minimum Qualifications of this RFP.

  Submission of the Minimum Qualifications checklist is not a substitute for providing a detailed written response.

• Fire Equipment List (required) —

  Please download the below document, complete, and upload

• Proposed schedule (required) —

  Fire alarm systems must undergo a comprehensive, 100% functional test annually, while specific components (batteries, supervisory devices) require monthly, quarterly, or semi-annual inspections. These tests must adhere to NFPA 72 standards and California Code of Regulations Title 19 to ensure compliance. 

  Attach proposed schedule reference ability to complete the testing within the County's required time frame using the attachment in Question 2.3.

• Performance Measures (required) —

  Describe a plan for achieving performance measures (ie. reporting, scheduling, etc)

• Firm Qualifications (required) —

  Attach information regarding background and qualifications, including the following:

  • A brief description of the proposer
  • A brief description of technicians who would be providing the work
• References (required) —

  Provide 2 references for each of the following, including the name, address, and telephone number of recent clients (preferably other public agencies):

• Fee Proposal (required) —

  The Fee Proposal should be submitted as a separate PDF file from the Technical Proposals detailed in Required Documents.

  The County reserves the right to accept other than the lowest priced offer and to reject any proposals that are not responsive to this request.

• Agreement term (years) (required) —

  Update below if needed.

• Is there an extension to this agreement? (required) —

  Is there an extension to this agreement?

• Extension (required) —

  Modify the extension information below, if needed

• Will there be a Pre-Proposal Meeting and/or a Site Visit? (required)
• Include the information that will be covered in the site visit. (required)
• Require vendors to provide References? (required)
• References (required) —

  How many references are required by the vendor? (Number)

• Use Electronic Line Item Pricing? (required)
• Allow vendors to submit Confidential Information? (required) —

  In rare circumstances where there is an expectation that proposers will need to submit trade secrets or other confidential information in order to respond to an RFP. 

• Sample Agreement (required)