Active SLED Opportunity · CALIFORNIA · WEST SACRAMENTO CAPITAL PROJECTS - CONSTRUCTION
AI Summary
The City of West Sacramento seeks qualified firms to provide preventive maintenance and repair services for fire apparatus and fleet vehicles. This RFQ outlines submission requirements, evaluation criteria, and important dates for proposals due by May 19, 2026.
STATEMENT OF PURPOSE
The City of West Sacramento is seeking Statements of Qualifications from qualified firms or individuals ("Proposer") to provide Fire Apparatus and Fleet Vehicle Preventive Maintenance and Repair Services.
Each qualified Proposer is to submit a response in conformity with the terms of this Request for Qualifications ("RFQ") by the deadline below ("Proposal"). The Proposer selected by the City pursuant to the terms of this RFQ and the City's contracting procedures, if any is selected, is referred to herein as "Contractor."
SYNONYMOUS TERMS
As used throughout this bid and its attachments, the following terms are synonymous:
a. Firm, Consultant, Supplier, Vendor, Contractor, Successful Bidder, Offeror
b. Purchase Order, Contract, Agreement
c. Services, Work, Scope, and Project
d. Pricing proposal/sheet, Cost proposal/sheet, Rate table/sheet
West Sacramento is a vibrant riverfront community centrally located in Northern California. West Sacramento shares the Sacramento River with neighboring Sacramento, with the deep water ship canal serving the Port of Sacramento. Incorporated in 1987, West Sacramento encompasses approximately 22 square miles, with a population just over 55,000. West Sacramento has a Council/Manager form of government. Citizens elect four City Council Members by district (as of the November, 2022 election) who serve four year terms and directly elect the mayor who serves a four-year term. The City is full-service with nine (9) departments and nearly 500 full-time employees. The City provides the full range of municipal services including police and fire protection, park, street, fleet, and facility maintenance, economic development and housing, community development, capital projects, and parks and recreation. The City also provides water, wastewater, and solid waste services. In addition, the City maintains port, water, wastewater, and solid waste enterprise funds. Other activities and related entities include the West Sacramento Redevelopment Successor Agency, Reclamation District 900 and the West Sacramento Area Flood Control Agency.
Submission of proposal transmittal letter in conformity with requirements detailed in the RFQ.
Qualifications and experience of the Proposer and members of the team that may be assigned tasks within the Scope of Work.
Ability to provide the services to complete the “Scope of Work” as demonstrated by the described prior projects and prior work with public agencies, including those that are similar in size to the City of West Sacramento.
Operational and organizational approach to provide the services to complete the Scope of Work.
Willingness to accept the City’s Standard Contract with little to no qualifications.
Please confirm that you have read and met all of the Proposal Requirements.
Please confirm your form of business.
Please enter the full legal company name and any other business names related to this proposal registered with the Secretary of State to conduct business in the State of California.
Please download the attached 2024 W9 form and upload a completed form.
Please upload all of the following Proposal Documents here and in the following order, WITHOUT any Cost Proposal documents.
Please upload your Rate Sheet documents here. The Rate Sheets must be uploaded separately from other portions of the Proposal.
The respondent acknowledges that any rate sheet or pricing information requested by the City must be submitted in the format specified in the solicitation documents. Such information will be kept separate from the qualifications submittal and will not be used for evaluation or scoring unless otherwise stated. The respondent further acknowledges that all rates and related costs will be based solely on the rate sheet or pricing information submitted. The City will not be responsible for any errors, omissions, or discrepancies contained in any additional or supplemental rate sheets or pricing documents submitted by the respondent.
If the Proposer seeks any contract modifications, they must upload a redlined version of the contract provided in the Attachments, clearly identifying the specific language at issue and the proposed revisions in a Word document.
If no modifications are submitted, this question may be skipped and no upload is required. In the absence of any submission, the Proposer will be deemed to have accepted the Contract terms in full and to be capable of performing the Scope of Work, along with all related managerial responsibilities, without reservation.
The Proposer acknowledges the City's insurance requirements and endorsements as outlined in the Insurance Checklist in Attachments. Any Proposal unable to meet the Insurance Checklist requirements shall be considered nonresponsive and ineligible for Contract award.
Proposer shall be required to provide proof of requisite insurance prior to Contract execution. Failure to do so shall be just cause for forfeiture of the Proposal guaranty and/or rejection of the Proposal.
The City performs a SAM.GOV verification check to confirm debarment status. Please download the attached document, complete the form, and upload.
A unique entity identifier is requested for contracts greater than $25,000 or funded with Federal dollars. Your entity may register for a unique entity identifier on SAM.GOV at the following link https://sam.gov/content/entity-registration.
For all other proposers, the completed form is sufficient.
Vendors submitting responses on federally funded projects must register on SAM.gov and provide proof of registration.
On April 4, 2022, the unique entity identifier used across the federal government changed from the DUNS Number to the Unique Entity ID (generated by SAM.gov). Please supply SAM.gov Unique Entity ID number.
If you have applied for your SAM.gov registration, but have not yet been issued a SAM.gov Unique Entity ID number, please type "Applied."
For proposers responding to federally funded projects exceeding $100k, please download the below documents, complete, and upload.
Please upload any additional documentation that you feel would be a value to your submitted proposal. For example: Awards, Licenses, etc.
Please provide the name, title and email address of the authorized contract signer.
Please indicate if this has already been included in the fiscal year budget.
If this project is expecting to come in over the Council approved budget, please provide a general estimate of additional funding that may be needed.
Please provide the estimated value of this project. Please note that this should be the total value of the contract, including initial term, but not including any optional extensions.
Please provide the cost center (fund-activity-object code) intended to fund this project. Please note that this must be completed as we perform review of the solicitation and any legal costs related to review will also be billed to this cost center.
Please confirm if you would like to state the estimated project value on the solicitation.
Please indicate the work that will be provided under this project.
Please select the contract template that corresponds with your services and funding.
Please select the contract template that best suits your funding source.
Is this a Public Works project or project subject to prevailing wages?
CA prevailing wage applies to the “Construction, alteration, demolition, installation, or repair work done under contract and paid in whole or in part out of public funds” or a “public work.”
DIR web site: https://www.dir.ca.gov/public-works/publicworks.html
Will this project use Federal Funds or provide a City Match to Federal Funds?
Please advise if this is a Federally assisted Department of Transportation project, and subject to Disadvantaged Business Enterprise requirements.
Please provide the name of any Grant funding that will be applied to this project and attach to the solicitation in Scope of Work
Please forward any Grant documentation to the Purchasing Manager.
Federally funded projects require bid advertisement.
Please confirm that the project must be advertised as required and ensure proof of publication is included as an the internal attachments in OpenGov to be saved to the procurement file.
Please note that an independent cost estimate must be completed for any Federal projects over $200k. Please save a copy of the independent cost estimate to the attachments page as an internal attachment.
Davis-Bacon Federal Prevailing wage rates are required on Federal projects and a copy of the wages must be attached to the solicitation at time of release. 10 days PRIOR to close date, you must check to see if the wages have been updated. If they have been updated, a new copy of the revised rates must be posted in an addendum and included in the contract before execution.
The payment of federal prevailing wage rates on federal-aid contracts is derived from the Davis-Bacon Act of 1931 and is prescribed by 23 USC 113. Contractors and subcontractors must pay laborers and mechanics employed directly upon the site of the work at least the locally prevailing wages (including fringe benefits) for the work performed.
Please confirm you will upload the applicable federal prevailing wage documents for inclusion in the solicitation.
The federal prevailing wage rates are available directly from the System for Award Management (SAM) Home Page at https://sam.gov/content/wage-determinations and may be uploaded to the attachments section of the solicitation or released as an addendum.
More information regarding Davis Bacon can be found below: https://www.dol.gov/agencies/whd/government-contracts/construction/faq
The non-Federal entity must take all necessary affirmative steps to assure that minority businesses, women's business enterprises, and labor surplus area firms are used when possible. (2 C.F.R. § 200.321
The following affirmative steps must be taken to include and solicit small and minority businesses, women’s business enterprises, and labor surplus area firms?
Please indicate which steps will be taken and save all documentation.
Would you like one response document, or separate proposal and pricing documents? Please note that for sealed bids, cost proposals should be kept separate and can be opened at any time.
Please indicate if you would like to use the system electronic pricing table for costs to be completed by vendor and compared automatically. The system has the ability to auto tabulate for easy comparison and ensure there are no errors in manual calculations or copy and paste.
This is useful if you have items for comparison that can be organized by tasks, items, or any other comparable metric. Excel tables can also be uploaded using the system generated column formatting.
If you do not use the electronic pricing table, Cost proposal documents may be uploaded separately by Vendor and reviewed outside of the system.
Would you like to score pricing in your evaluation?
If so, additional language will populate related to use of Virtual Project Manager software.
Will this project be for landscaping services, janitorial services, or food service products? If so, additional language must be included in both the solicitation and subsequent contract to abide by SB1383 requirements.
Please list your proposal page limit in the following format:
twenty-five (25)
SLED stands for State, Local, and Education. These are solicitations issued by state governments, counties, cities, school districts, utilities, and higher education institutions — as opposed to federal agencies.
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