Fire Extinguisher Inspection, Maintenance, and Service Contract

In general, the work consists of, but is not limited to, Contractor to provide all labor, material, equipment, and project management for Fire Extinguisher Services to include: fire extinguisher inspection, replacement and maintenance including annual inspection of various sized extinguishers, recharge of various sized extinguishers, replacement of extinguishers, hydrostatic testing, and additional fire extinguisher related services within the City of Monterey. The work shall be located in the City of Monterey.

Project Details

• Department: Public Works
• Department Head: Andrea Renny (Public Works Director)

Important Dates

• Questions Due: 2026-04-15T00:00:00.000Z
• Answers Posted By: 2026-04-18T00:00:00.000Z

Addenda

• Addendum #1 (released 2026-04-15T19:07:13.433Z)

Evaluation Criteria

• Public Notice —

  Notice is hereby given that the City of Monterey ("City") will receive electronic bids for Fire Extinguisher Inspection, Maintenance, and Service Contract until Tuesday, April 21, 2026, 2:00 pm Pacific Time at which time they will be publicly, electronically opened and viewable on the City's e-Procurement Portal (OpenGov Procurement). Bids shall be valid for 90 Days after the bid opening date.

  Bidders may obtain a copy of the Contract Documents at no charge from the City's electronic bid management system, OpenGov Procurement, at https://procurement.opengov.com/portal/cityofmonterey or by calling Courtney Gaskins, (831) 646-5699.

  All bidders must register on OpenGov Procurement. To receive registration instructions call the Purchasing Division at (831) 646-5699 or visit https://help.procurement.opengov.com/en/collections/1392366-vendor-guides  for registration instructions. Bids must be submitted on the City's Bid Forms.

  It is the responsibility of each prospective bidder to download all bid documents for review before submitting a bid. Any Addenda will be posted on OpenGov Procurement. It is the responsibility of each prospective bidder to check OpenGov Procurement on a daily basis through the close of bids for any applicable addenda or updates. The City does not assume any liability or responsibility based on any defective or incomplete copying, scanning, downloading or printing of the bid documents. Information on OpenGov Procurement may change without notice to prospective bidders. The Contract Documents shall supersede any information posted or transmitted by OpenGov Procurement.

• Important Instructions for Electronic Submittal —

  The City is accepting electronic bid submissions. Bidders shall create a FREE account with ProcureNow by signing up at https://secure.procurenow.com/signup. Once you have completed account registration, browse back to this page, click on "Submit Response", and follow the instructions to submit the electronic bid.

• Scope of Work or Project Details —

  In general, the work consists of, but is not limited to, Contractor to provide all labor, material, equipment, and project management for Fire Extinguisher Services to include: fire extinguisher inspection, replacement and maintenance including annual inspection of various sized extinguishers, recharge of various sized extinguishers, replacement of extinguishers, hydrostatic testing, and additional fire extinguisher related services within the City of Monterey. The work shall be located in the City of Monterey.

• Engineers Estimate —

  70,000

Submission Requirements

• Solicitation Requirements (required) —

  By submitting a response to this solicitation, the bidder affirms that it has read, understands and agrees to all requirements of this solicitation and certifies that all of the information contained in the bid proposal is true and correct and the bid is a firm offer for a 90-day period.

• Proposal Documents (required) —

  Please Upload your COMPLETE Proposal here, which includes the following:

  1. Bid Summary
  2. Statement of Experience and Qualifications
  3. Non-Collusion Declaration
• Proposal (without Cost Proposal) (required) —

  Please Upload your COMPLETE Proposal here. Upload fee proposal separately in the next step.

• Separate Cost Proposal (required) —

  Confirm that your fee proposal is not attached in your Proposal and is attached separately here.

• Contract Execution, Payment Bond, Performance Bond, and Certificate(s) of Insurance (required) —

  The contract shall be executed by the successful bidder and shall be returned, together with the Payment Bond, Performance Bond and Certificate(s) of Insurance to City of Monterey so that it is received within 15 daysafter the Notice of Award is issued Failure to do so shall be just cause for forfeiture of the proposal guaranty.

• Declaration of Bidder - Authorized Person(s) (required) —

  Only an individual who is authorized to bind the bidding firm contractually shall be authorized to submit this Declaration of Bidder and submit the bid.

  By typing my name and title below and submitting a response to this solicitation, I certify that I am duly authorized to legally bind the prospective Contractor to all clause(s) listed herein. I further certify that, ALL OF THE INFORMATION CONTAINED IN THIS BID PROPOSAL IS TRUE AND CORRECT and this bid is a firm offer for a 90-day period.

• Organization Type (required) —

  Please indicate your organization type below.

• Contractors State License Board (CSLB) Number (required) —

  Bidder certifies he/she possesses a license in accordance with a State Act providing for the registration of Contractors.

  Please enter State Contractor’s License No.

  This will be verified against the state database.

  (Business and Professions Code Section 7028.15)

  It is a misdemeanor for any person to submit a bid to a public agency in order to engage in the business or act in the capacity of a Contractor within this state without having a license therefor, except" as provided in the referenced section.

• Bidder's Statement of Qualifications (required) —

  The Bidder shall list a minimum of three (3) jobs of a similar nature recently completed by Bidder's organization to include the following for each reference:

  Project Name
  Owner Name
  Address
  Telephone number
  Email
  Contact Name

• Certification of Workers' Compensation Insurance (required) —

  By submitting a response, and being an authorized representative of the organization, the vendor declares, states and certifies that:

  1. I am aware that California Labor Code § 3700(a) and (b) provides:
     “Every employer except the state shall secure the payment of compensation in one or more of the following ways:
     1. By being insured against liability to pay compensation in one or more insurers duly authorized to write compensation insurance in this state.
     2. By securing from the Director of Industrial Relations a certificate of consent to self-insure either as an individual employer, or one employer in a group of employers, which may be given upon furnishing proof satisfactory to the Director of Industrial Relations of ability to self-insure and to pay any compensation that may become due to their employees.”
  2. I am aware that the provisions of California Labor Code §3700 require every employer to be insured against liability for workers’ compensation or to undertake self-insurance in accordance with the provisions of that code, and I will comply with such provisions before commencing the performance of this Contract.
• Good Faith Local Hire (required) —

  Please download the below documents, complete, and upload.

• Subcontractor's List (required) —

  Please download the below documents, complete, and upload.

• Mandatory Pre-Bid Meeting (required) —

  Did a representative from your business attend the mandatory pre-bid meeting?

• Bid Bond (required) —

  Will this solicitation require a bid bond?

• Electronic Pricing Table (required) —

  Would you like to have bidders respond to an electronic pricing table through ProcureNow?

  Choose this if:

  1. This is a quote for a finite set of goods or commodities
  2. This is a public works bid, but you want the bidder to list their total project cost here.
  3. Seeking services for hourly rate schedules
• Separate Fee Proposal Upload (required) —

  If you are NOT using the Electronic Pricing Table option, will you want your bidder to separate a Price Proposal from the rest of their Response? You'll want to do this if you open your bids initially WITHOUT showing price, and then come back in after a technical evaluation to unseal pricing later.

• Evaluation Committee? (required) —

  Will there be an evaluation committee to review the proposals and score them based on weights and multiple criteria?

• Project Estimated Cost (required) —

  Will this project be over $150,000?

• Good Faith Local Hire (required) —

  Does this project have a requirement for Good Faith Local Hire?

• Mandatory Pre-Bid Meeting (required) —

  Is attendance at a mandatory pre-bid meeting required for the vendor to submit a bid for this project?

Questions & Answers