FIRST AVENUE DRAINAGE IMPROVEMENTS PROJECT - PHASE 2

Flagler County Board of County Commissioners is soliciting responses for the First Avenue Drainage Improvement Project – Phase 2.

Project Details

• Reference ID: 26-ITB-017
• Department: Engineering
• Department Head: Hamid Tabassian, PE, DBIA (County Engineer)

Important Dates

• Questions Due: 2026-07-09T16:00:00.000Z
• Pre-Proposal Meeting: 2026-07-01T15:00:00.000Z — 3rd Floor Engineering Conference Room 1769 East Moody Blvd Bldg. 2 Bunnell, FL 32110

Submission Requirements

• Bidders Checklist (required) —

  Please download the below documents, complete, and upload.

• Bid Bond
• Bid Bond (required) —

  Please download the below documents, complete, and upload.

• Forms/Documentation
• Bid Submittal Form (required) —

  Please download the below documents, complete, and upload.

• Affidavit of Non-Collusion (required) —

  Please download the below documents, complete, and upload.

• Human Trafficking Attestation Pursuant to Section 787.06, Florida Statutes (required) —

  Download the attached form, complete, and upload completed form.

• Certification of Compliance with Florida Trench Safety Act (required) —

  Please download the below documents, complete, and upload.

• Drug-Free Workplace (required) —

  Please download the below documents, complete, and upload.

• E-Verify Acknowledgement (required) —

  Please download the below documents, complete, and upload.

• List of Proposed Subcontractors —

  Please download the below documents, complete, and upload.

• Sworn Statement Pursuant to Section 287.133 FS Public Entity Crimes (required) —

  Please download the below documents, complete, and upload.

• W-9 (required) —

  Please download the below documents, complete, and upload.

• Vendor Information Form (required) —

  Please download the below documents, complete, and upload.

• Proof of Insurance (required) —

  Please provide Proof of Insurance - evidence of required insurance coverage or proof of insurability in the amounts indicated. If available, a properly completed ACORD Form is preferable. Upon award, final forms must contain the correct solicitation and/or project number and Flagler County contact person.

  Firms that have owner/operators that have filed a "Notice of Election to be Exempt" shall submit a copy with the response

• Acknowlegements
• Registration on SAM.gov (required) —

  For any federally funded project, bidder agrees to register on SAM.gov if awarded a contract under this solicitation.

• Please provide your UEI# (required)
• Registration on Sunbiz.org (required)
• Please provide your Sunbiz.org Document Number (required)
• Please upload your Sunbiz.org certificate. (required)
• Additional Information
• Project Schedule (required) —

  Please upload your project schedule.

• Prequalification Documents (required) —

  Please upload your FDOT Prequalification Documentation (Certificate of Qualification) for the following categories:
  1) Flexible Pavement
  2) Hot Plant-Mixed Bituminus Courses
  3) Drainage
  4) Grading

• Procurement Type (required) —

  This may seem like a redundant question as you have already selected a template. However, to quickly enter the procurement/solicitation type automatically in multiple areas throughout the document without having to do so manually you need to confirm your procurement/solicitation here.

  The selection you make here should be consistent with the selected template or you will need to start a new project/solicitation using the correct template.

• Pre-Solicitation Meeting? (required) —

  Is there a pre-solicitation meeting that will occur?

  If so, is this pre-solicitation meeting mandatory or non-mandatory?

• Local Preference? (required) —

  Does local preference apply to this solicitation/project?

• Initial Contract Term (required) —

  Fill in the blank with length of the initial contract term.

  Examples:

  one (1) year

  two (2) year

  three (3) year

  until project completion

• Contract Renewals (required) —

  Fill in the blank with length of the appropriate renewals.

  Examples:

  one (1) subsequent one (1) year renewal

  two (2) subsequent one (1) year renewals

  three (3) subsequent one (1) year renewals

  four (4) subsequent one (1) year renewals

  No renewals

• New Material Section? (required) —

  Is the "New Material" section in Special Terms and Conditions applicable to this solicitation?

• Price Redeterminations? (required) —

  Do any price redeterminations apply to this solicitation/contract?

• Wage Redeterminations (required) —

  If the county will consider wage redeterminations based on: "Trade, transportation, and utilities" skip this question.

  OR

  If the county will consider wage redeterminations based on something other than "Trade, transportation, and utilities" then enter the category(ies) here.

• IT Project? (required) —

  Is this an IT Project or Software procurement/solicitation?

• Federal Provisions (required) —

  Do Federal Provisions apply to this contract or project?

• Federal Transit Administration (FTA) Regulations? (required) —

  Do Federal Transit Administration (FTA) regulations as indicated in the FTA Master Agreement and Best Practices Procurement applicable to this project?

• Liquidated Damages? (required) —

  Are liquidated damages applicable to this project/contract?

• Amount of Liquidated Damages (if applicable) (required) —

  Enter the amount of liquidated damages per day, using the following format:

  EXAMPLE:

  - Five Thousand Dollars ($5,000) per day

  - One thousand Dollars ($1,000) per day

  For Reference your answer will populate the bold wording below:

  Time is of the essence for this project. Any delays from the dates contained in the Agreement issued to the Contractor shall inconvenience the Public and result in monetary losses and damages to the County. The losses and damages shall be difficult to determine. In the event that the deliverables are not provided by the date set in the resulting Agreement, there shall be deducted, as agreed, fixed liquidated damages from the Agreement price being paid by the County of Flagler. This computed sum shall be: Five Thousand Dollars ($5,000.00) per day, including Saturdays and Sundays.

• Submittal Bond? (required) —

  Is there a submittal bond required for this project?

• Amount of Submittal Bond (required) —

  What is the submittal bond dollar amount required for this project?

  EXAMPLE:

  $5,000

  $10,000

  $15,000

• Payment and Performance Bond? (required) —

  Is a Payment and Performance Bond required for this project?

• Brand Name or Equal? (required) —

  Are "Brand Name or Equals" allowed on this project?

• Navigable Water? (required) —

  Does this project include Navigable Water activities?

• Insurance Requirements (required) —

  Select all that apply for this solicitation/project.

  Commercial General Liability
  Will the commercial general liability policy be provided on a project or location specific basis for the location or project site where the work or services are to be performed under the Agreement? If yes, then select here.

  Garage Liability
  Only select this if Garage Liability is required in the Required Types and Limits of Insurance Chart.

  Garage Keeper's Legal Liability
  Only select this if Garage Liability is required in the Required Types and Limits of Insurance Chart.

  Excess/Umbrella Liability
  Select if Excess/Umbrella Liability is required in the Required Types and Limits of Insurance Chart.

  Motor Vehicle Liability
  Only select this if Automobile Liability is required in the Required Types and Limits of Insurance Chart.

  Professional Liability
  Only select this if Professional Liability is required in the Required Types and Limits of Insurance Chart.

  Installation Floater
  Only select this if Installation Floater is required in the Required Types and Limits of Insurance Chart.

  Builder's Risk Insurance
  Only select this if Builder’s Risk is required in the Required Types and Limits of Insurance Chart.

  Contractor's Pollution Liability
  Only select this if Contractor’s Pollution is required in the Required Types and Limits of Insurance Chart.

  Transportation Pollution Liability
  Only select this if Transportation Pollution Liability is required in the Required Types and Limits of Insurance Chart.

  Pollution Liability
  Only select this if Pollution Liability is required in the Required Types and Limits of Insurance Chart.

  Crime Insurance
  Only select this if Crime Insurance Policy is required in the Required Types and Limits of Insurance Chart.

  Cyber Insurance
  Only select this if Cyber Insurance is required in the Required Types and Limits of Insurance Chart.

  Computer Software and Services (Technology) Errors and Omissions Liability
  Only select this if Computer Software and Services Errors and Omissions Liability is required in the Required Types and Limits of Insurance Chart.

  Protection & Indemnity
  Only select this if Protection & Indemnity is required in the Required Types and Limits of Insurance Chart.

  Marine/Vessel Pollution
  Only select this if Marine/Vessel Pollution is required in the Required Types and Limits of Insurance Chart.

  Aerial Applicator Aviation Insurance
  Only select this if Aerial Applicator Aviation is required in the Required Types and Limits of Insurance Chart.

  Worker's Compensation
  Only select this if Worker's Compensation is required in the Required Types and Limits of Insurance Chart.

  Employer's Liability
  Only select this if Employer's Liability is required in the Required Types and Limits of Insurance Chart.

   

• Rental Equipment? (required) —

  Will the County be renting any equipment for this project?

• Proposal Acceptance Period (required) —

  When/what date should proposals/bids/submittals continue to remain valid until?  Specify a complete date, being sure to note Month, Day Year.

  Example:
  June 30, 2025

• Indemnification for Grant Funded Projects (required) —

  The design professional shall indemnify and hold harmless the County, and its officers and employees, Florida Department of Emergency Management, its employees and/or their contractors (FDEM) and the government of the United States, from liabilities, damages, losses, and costs, including, but not limited to, reasonable attorneys' fees, to the extent caused by the negligence, recklessness, or intentionally wrongful conduct of the design professional and other persons employed or utilized by the design professional in the performance of the contract.

  In all claims against FDEM or US, Contractor’s indemnification obligation shall not be limited in any way by any limitation on the amount or type of damages, compensation or any benefits payable by or for Contractor, or its employees, agents, contractors, or subcontractors.