Active SLED Opportunity · ARIZONA · CITY OF FLAGSTAFF, AZ
AI Summary
The City of Flagstaff, AZ invites bids for five 2025/2026 Ford Police Interceptor Utility AWD Hybrid vehicles. Bids due April 28, 2026. The contract is for purchase of these specialized police vehicles with specific features and options.
The City of Flagstaff, AZ is requesting Bids for Five (5) 2025/2026 Ford Police Interceptor Utility (PIU) AWD Hybrid Vehicles. Bids are to be submitted on or before Tuesday, April 28, 2026 at 12:00 pm via the City's eProcurement portal at https://procurement.opengov.com/portal/flagstaffaz. Late Bids will not be accepted.
The City of Flagstaff (“City”) is seeking to purchase Five (5) 2025/2026 Ford Police Interceptor Utility (PIU) AWD hybrid vehicles (2.2 DETAIL SCOPE OF WORK SCOPE OF WORK). The City reserves the right to contract with more than one (1) Bidder to complete the purchase.
SAMPLE CONTRACT: The City has provided a Sample Contract with this Solicitation. The final Contract will conform with this Solicitation, the Scope of Work and any other attachments to the Solicitation.
CHANGES TO CONTRACT AFTER CONTRACT AWARD: Requests to change the Contract after Contract award, including but not limited to, changes to insurance may be rejected by the City. The Contract shall not be modified within the first year after Contract award where: (a) an amendment may result in a competitive advantage that was not made available to other Bidders; (b) requests for changes may delay commencement of performance.
The City of Flagstaff (“City”) is seeking to purchase Five (5) 2025/2026 Ford Police Interceptor Utility AWD (PIU) hybrid vehicles (per 2.2. DETAIL SCOPE for Scope of Work). The City reserves the right to contract with more than one (1) Bidder to complete this purchase.
2025/2026 Ford Police Interceptor Utility AWD (PIU) Hybrid Vehicles
BACKGROUND: The City of Flagstaff is seeking to purchase Ford Police Interceptor Utility Hybrid AWD (PIU) Hybrid Vehicles.
SCHEDULE: The City will order units upon Council approval and all signatures of and requesting before Fiscal Year End which is June 30, 2026.
COMPENSATION: As approved by the parties in the resulting Contract.
CONTRACT TYPE: Purchase of commodities.
CONTRACT RENEWAL: This Contract may be renewed for up to two (2) additional one (1) year terms by mutual written consent of the parties. The City Manager or his designee (the Purchasing Director) shall have authority to approve on behalf of the City.
SPECIFICATIONS: The City seeks to purchase up to Five (5) Ford Police Interceptor Utility Hybrid AWD (PIU) Hybrid Vehicles.
The vehicles must include the following components:
K8A Drivetrain with:
99W/44B AWD Powertrain Ford Police Interceptor Utility Hybrid (PIU)
Key Exterior Options
17T Switchable Red/White Lighting in Cargo Area
43D - Dark Car Feature
Spot Lamp Prep Kits
51P - Spot Lamp Prep Kit (Driver Only)
Doors and Locks
52P Rear-Door controls Inoperable (locks, handles and windows)
55F - Remote Keyless Entry (4 keys & 4 fobs)
Equipment Group:
66A Front headlamp lighting solution
67U Ultimate Wiring Package
Safety and Security
55B - Blind Spot Monitoring
76R - Reverse Sensing System
Color and Trim
Interior Color: Charcoal Black (96)
Exterior Color: Agate Black (UM) body with Oxford White (Z1) doors.
Enter Text
Number written out & (#)
Please enter the date the vehicle(s) will be available to the City of Flagstaff. (MM/DD/YYYY).
All questionnaires and or other documents.
Please download the below documents, complete, and upload.
Please download the below documents, complete, and upload.
Please download the below documents, complete, and upload.
Notations: Any strikeouts, notes or modifications to the Solicitation documents shall be initialed in ink by the authorized person who signs a Proposal. If notations are made, they must be submitted with a Proposal and are considered Exceptions.
Exceptions: In addition to any notations on the Solicitation documents, please identify and list any exceptions to the Solicitation, by section/paragraph, on this Exceptions Form. The City reserves the right to reject, accept or further negotiate Exceptions. Exceptions may render a Proposal non-responsive.
Exceptions to Form of Contract: A Submitter may request changes to the form of contract (including any Standard or Special Terms and Conditions or Insurance Requirements) on the Exceptions Form. A Submitter may also submit its own form of contract. The City will consider these in the same manner as any other exceptions.
A Submitter must indicate any and all exceptions taken to the requirements, specifications, and/or terms and conditions of this Solicitation, including the form of contract. If "Yes" is selected, please upload a document detailing the exception.
Pursuant to Section 11.3(A)(7) of the Procurement Code Manual, information provided in a Proposal shall be confidential so as to avoid disclosure of contents prejudicial to competing Submitters during the process for evaluation. Proposals shall be open for public inspection after Contract award. Except to the extent a Proposer designates, and the Director of Procurement concurs, trade secrets or other proprietary data contained in the Proposal documents shall remain confidential.
If a Submitter believes that part of a Proposal is a trade secret or contains other proprietary data, a Submitter shall mark the page(s) “CONFIDENTIAL” and isolate the pages as an attachment to this form. A Submitter shall also include an explanation why the information is a trade secret or contains other proprietary data.
Requests to deem the entire Proposal as confidential will not be considered.
A Submitter must provide notice if it would like confidential information returned after final Contract award (and a Submitter is not selected for contract award). A Submitter is responsible for pick-up.
Upon City Council Contract award, information submitted in response to a Solicitation is subject to disclosure pursuant to the Arizona Public Records Law. A.R.S. § 39-121, et seq. If a Submitter has clearly marked its trade secrets or other proprietary information as “confidential”, the City will endeavor to notify the Submitter prior to release of such information.
The City of Flagstaff is a member of Flagstaff Alliance for the Second Century, along with the Coconino County Community College District, Northern Arizona University, Coconino County and Flagstaff Unified School District. The City is also a member of S.A.V.E. (Strategic Alliance for Volume Expenditures), which consists of numerous municipalities, counties, universities, colleges, schools and other Arizona State agencies. Cooperative purchasing arrangements such as the above are sanctioned by state law and allow a Contractor to sell services and materials to any member of a cooperative group under the same pricing, terms and conditions of contract awarded to the Contractor by any other member, following a competitive procurement process.
Is your company willing to offer the goods and services solicited under the terms and conditions of this solicitation to other members of the Flagstaff Alliance for the Second Century and S.A.V.E. under the same pricing, terms and conditions?
If you answer No, that is acceptable. The City will not reject your submission or consider it to be non-responsive. If you answered Yes, and a contract is approved, others may seek to do business with you under the same terms and conditions, subject to your approval.
Is Submitter currently involved in an ongoing bankruptcy as a debtor, or in a reorganization, liquidation, or dissolution proceeding, or has a trustee or receiver been appointed over all or a substantial portion of the property of Submitter under federal bankruptcy law or any state insolvency law?
I hereby verify and declare that, to the best of my knowledge, neither the Submitter nor anyone associated with the Submitter has given, offered to give, or intends to give at any time hereafter any economic opportunity, future employment, gift, loan, gratuity, special discount, trip, favor, or service to a public servant in connection with the Proposal (“Gratuities”).
I hereby verify and declare that:
The pricing for this Proposal has been arrived at independently and without consultation, communication or agreement with any other Submitter who may submit a Proposal.
The pricing for this Proposal has not been disclosed to any other Submitter who may submit a Proposal, and will not be, prior to the Closing Date and Time.
Submitter has made no attempt and will make no attempt to induce any Submitter person to refrain from submitting a Proposal, or to submit a proposal with higher pricing than this Proposal, or to submit an intentionally high or noncompetitive proposal or other form of complementary proposal.
This Proposal is made in good faith and not pursuant to any agreement or discussion with, or inducement from, any other Submitter or person to submit a complementary or other noncompetitive proposal.
In the past five (5) years, neither Submitter, its affiliates, subsidiaries, officers, directors, nor employees have been under investigation, convicted or found liable by any governmental agency for allegations of conspiracy or collusion, including, specifically, related to procurement of a public contract.
I hereby verify and declare that, to the best of my knowledge, neither the Submitter nor anyone associated with the Submitter have ever made a claim against the City of Flagstaff, filed suit against the City of Flagstaff, or taken an adverse position in a lawsuit filed against the City of Flagstaff.
If the Submitter has ever made a claim, filed suit, or taken an adverse position in a lawsuit against the City of Flagstaff, identify the name of the parties, the year the action was taken, the court where the lawsuit was filed and the case number. Provide a brief description of the adverse position.
Failure to provide this information may result in a rejection of the Proposal.
example: consultant, contractor
Q (Vehicle Purchase): Would you be interested in a fully upfitted turnkey solution?
A: No not at this time. Thank you.
SLED stands for State, Local, and Education. These are solicitations issued by state governments, counties, cities, school districts, utilities, and higher education institutions — as opposed to federal agencies.
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