Fixed Asset Control Inventory and Tracking Services

The purpose of this solicitation is to receive competitive proposals in order to acquire services which complies with the enclosed description and/or specifications and conditions for Richland School District Two for the following project: Fixed Asset Control Inventory and Tracking Services, 25-2637.

Project Description: Seeking the services of a qualified firm to provide fixed asset inventory services.

Project Details

• Reference ID: 25-2637
• Department: Business Services
• Department Head: Nancy Williams (Sr. Chief and CFO)

Important Dates

• Questions Due: 2026-04-14T16:00:00.000Z
• Pre-Proposal Meeting: 2026-04-13T14:00:00.000Z — Via ZOOM: https://richland2-org.zoom.us/j/96208374766?pwd=qLUa9ifXquRXUbcd3OakJED7AGGLWT.1 Meeting ID: 962 0837 4766 Passcode: 959245

Addenda

• Addendum #1 (released 2026-04-17T18:59:41.913Z) —

  Addendum #1 Questions and Answers, Site location and fixed assets

Evaluation Criteria

• Experience and Past Performance (30 pts) —

  Review of:

  • Demonstrated experience performing fixed asset inventories in public entities

  • Experience managing large, multi-site inventories of comparable size and complexity

  • Demonstrated understanding of public-sector audit, insurance, and reporting requirements

  • Successful completion of comparable projects within the last five (5) years

• Project Approach, Methodology and Reporting (20 pts) —

  Review of:

  • Clarity and completeness of the proposed inventory methodology

  • Approach to wall-to-wall verification across multiple locations

  • Asset identification, verification, and reconciliation processes

  • Data collection methods

  • Quality assurance

• Project Schedule and Implementation (20 pts) —

  Review of:

  • Project schedules and implementation 

  • Coordination of the project

• Staffing and Project Team (10 pts) —

  Review of:

  • Key project personnel and their roles

  • Description of staff training and supervision practices

• Cost Proposal (20 pts) —

  Cost will be calculated separately using the following formula:

  lowest cost/lowest cost X 20 (max points) = 20

  lowest cost/next lowest cost (followed by the next lowest, etc.) X 20

Submission Requirements

• Authorized Person(s) (required) —

  Please provide the following information for each person(s) authorized to submit a response on behalf of your organization:

  Name
  Title
  Phone Number
  Email Address

• Instructions Regarding Offeror's Name (required) —

  Any award issued will be issued to, and the contract will be formed with, the entity identified as the Offeror as provided with this solicitiaton. The entity named as the Offeror must be a single and distinct legal entity. Do not use the name of a branch office or a division of a larger entity if the branch or division is not a separate legal entity, i.e., a separate corporation, partnership, sole proprietorship, etc.

• Offeror's Type of Entity (required) —

  Please select the Type of Entity.

• Official Business Address and Tax ID (required) —

  Provide a copy of the your W9.

   

• Remit To Address (only if different from Official Address) (required) —

  Provide address to which payment shall be sent.

  If address is the “Same” as the Official Business Address - “Enter “SAME”.

• Certified South Carolina Small and Minority Business (required) —

  Indicate if you are a South Carolina Certified Small and Minority Business.

• Qualification of Offerors (required) —

  To be considered responsible, responsive and eligible to negotiate and enter into a contract, if any, the Offeror shall, at a minimum, meet the qualifications as provided for in this solicitation document.

• Offeror Acknowledgment (required) —

  By submitting a response to this solicitation, the Offeror certifies that this proposal is made without prior understanding, agreement, or connection with any corporation, firm, or person submitting a proposal for the same services, materials, supplies, or equipment, and is in all respect fair and without collusion and fraud. The Offeror agrees to abide by all conditions of this proposal and certify that they are authorized to sign this proposal for the Offeror.

  If accepted and awarded, this Offer shall serve as the Official Contract between the Offeror and Richland School District Two. A Purchase Order issued by Richland Two shall constitute the initial start of this Offer/Contract.

• Litigation (required) —

  The Offeror must make a statement as to any litigation to which the Offeror has been a party in during the last three (3) years. If there has been no litigation, please type "N/A".

• Disbarment or Suspension (required) —

  Please indicate if your Company has ever been disbarred or suspended from conducting business in South Carolina by any federal, state, or local agency or SC school district.

• Proof of Insurance (required) —

  Please provide your organizations Proof of All Insurance (General Liability and Workers' Compensation).

• Offeror's Proposal (required) —

  Upload your proposal in accordance to the Mandatory Response and Submittal Format.

• Please provide a redacted copy of your Proposal. (required)
• Conflict of Interest (required) —
  1. No circumstances currently exist that create a Conflict of Interest in my performing the services required by the Solicitation to which I am responding or the Agreement to be signed if I am the successful Offeror in response to this Solicitation, and
  2. I understand and acknowledge that my failure to disclose any affiliation or relationship that creates or may create a Conflict of Interest shall be deemed a material misrepresentation and sufficient reason for Offeror and Offeror’s company to be disqualified, suspended, and/or excluded from participating in this and any future solicitation and procurements as well as removal from the Richland School District Two vendor database. It may further result in termination of any contractual relationship with Richland School District Two (District) and may be grounds for disciplinary action, up to and including debarment by the District, fines, penalties, imprisonment, or civil suit to be brought against Offeror or Offeror’s company.
  3. That to my knowledge, no employee or official of the District, nor any public agency or official affected by this Solicitation or the Agreement to be signed if I am the successful Offeror, has any pecuniary interest in the business of the Offeror’s company or Offeror’s sub-Contractor(s), nor does Offeror or Offeror’s sub-Contractor(s) have any interest that would conflict in any manner or degree with the performance related to this Solicitation or Agreement.
  4. I warrant that I and my sub-Contractor(s), if any, have not employed or retained any company or person other than a bona fide employee working solely for the Offeror’s company or subContractor(s) in order to solicit or secure an agreement with Richland School District Two, as related to this Solicitation or any resulting Agreement, and that I and my sub-Contractor(s), if any, have not paid or agreed to pay any person, company, corporation, individual, or firm other than a bona fide employee working solely for the Offeror’s company or Offeror’s sub-Contractor(s) any fee, commission, percentage, gift, or other consideration contingent upon or resulting from the award of any Agreement.
  5. I warrant and represent that my offer identifies and explains below any unfair competitive advantage I or my company or sub-Contractor(s) may have in competing for the Contrat to result from this Solicitation and any actual or potential conflicts of interest that may arise from my participation in 2 this Solicitation or my receipt of an award. I acknowledge that the District intends by this statement to identify any and all potential conflicts of interest and unfair competitive advantages held by any Offeror, to prevent the existence of conflicting roles that might bias a consultant’s judgment, and prevent one Offeror or company from having an unfair competitive advantage over other Offerors. The District, in its sole discretion, has the authority and responsibility to determine whether or not a conflict of interest or unfair competitive advantage exists, after a review of the relevant facts. I acknowledge and understand that if I or my company has an unfair competitive advantage or a conflict of interest; the District may withhold the award of this Agreement. Before withholding award on these grounds, an Offeror will be notified of the concerns and provided a reasonable opportunity to respond. Efforts to avoid or mitigate such concerns, including restrictions on future activities, may be considered. List any Actual or Potential Conflicts of Interest below or check the box below to certify that none exists.
  6. Failure to fully disclose information may result in penalties and/or sanctions as outlined in Section B above. Please check only one box below. 
• Conflict of Interest Acknowledgement(s) —

  Provide the potential conflict of interest(s) as indicated in the previous question.

• Non-Collusion Affidavit (required) —
  1. The Bidder/Proposer is fully informed respecting the preparation and contents of the attached solicitation and of all pertinent circumstances respecting such solicitation:
  2. Such Response is genuine and is not collusive or a sham:
  3. Neither the said Bidder nor any of its officers, partners, owners, agents, representatives, employees or parties in interest, including this affidavit, has in any way colluded, conspired, connived or agreed, directly or indirectly with any other Bidder, firm or person to submit a collusive or sham in connection with the Contract for which the attached solicitation has been submitted or to retain from bidding in connection with such Contract, or has in any manner, directly or indirectly, sought by agreement or collusion or communication or conference with any other Bidder, or to secure through any collusion, conspiracy, connivance or unlawful agreement any advantage against the District or any person interested in the proposed Contract; and
  4. The price or prices quoted in the attached solicitation are fair and proper and are not tainted by any collusion, conspiracy, connivance or unlawful agreement on the part of the Bidder or any of its agents, representatives, owners, employees, or parties in interest, including this affidavit. 
• Description of Project (required) —

  Please provide a brief general overview of products/services to be acquired.

• Term of Contract (required) —

  Will this contract have extension options available?

• Initial Term of Contract (required) —

  What is the initial term for the contract resulting from this solicitation?

  Use the following format: one (1)

• Extension Term (required) —

  What is the extension term for the contract resulting from this solicitation?

  Use the following format: four (4)

• Pre-Proposal Conference (required) —

  What type of pre-proposal conference will be held for this project?

• Bid Security (required) —

  Is a Bid Bond a requirement of this solicitation?