Fleet Preventative Maintenance Services

Tarrant Regional Water District is seeking proposals for Fleet Preventative Maintenance Services. Proposals are to be submitted through the Procurement Portal at https://procurement.opengov.com/portal/trwd

Proposals are due no later than 2:00 pm on Monday, August 17, 2026. 

Background

The Tarrant Regional Water District (TRWD) has provided quality water to its customers, implemented vital flood control measures and created recreational opportunities for Tarrant County residents and communities for more than one hundred (100) years.

TRWD is led by a publicly elected five (5) member board and owns and operates four (4) major reservoirs including Lake Bridgeport, Eagle Mountain Lake, Cedar Creek Reservoir and Richland Chambers Reservoir.  TRWD has constructed over two hundred and fifty (250) miles of water pipelines, multiple pump stations and a two-thousand-acre wetland water reuse project augmenting water supplies for the area.  TRWD also maintains twenty-seven (27) miles of floodway levees and more than one hundred (100) miles of Trinity River Trails.

TRWD’s transmission pipelines, ranging in diameters of 72 inch through 108 inch, convey water from its water supply sources Richland-Chambers Reservoir, Cedar Creek Reservoir and Lake Benbrook, through several lake and booster pump stations including balancing reservoirs along the way. The raw water is delivered directly to customer water treatment plants supplied by TRWD’s pipelines, as well as to terminal storage reservoirs (Eagle Mountain, Lake Benbrook, and Lake Arlington) through pressure reducing outlets.

Project Details

• Reference ID: 26-159
• Department: Operations- Fleet
• Department Head: Doug Mobley (Fleet Manager)

Important Dates

• Questions Due: 2026-08-10T22:00:00.000Z

Evaluation Criteria

• Price (50 pts)
• Reference feedback on vendor's past relationship with TRWD and other entities (20 pts)
• Qualifications and Experience (15 pts)
• Proposed Operations Plan (15 pts)

Submission Requirements

• Proposal (required) —

  Please include all items requested in Section 2.16

• References Form (required) —

  Please download the below documents, complete, and upload.

• Non-Collusion Affidavit (required) —

  Please download the below documents, complete, and upload.

• Conflict of Interest Questionnaire (required) —

  Complete the form, sign and date where indicate. We are required to have a completed copy of the CIQ form to be signed and dated even if there is(are) no conflict(s). Form is not considered complete unless signed and dated.

• Compliance To State Law On Nonresident Bidders (required) —

  Please download the below documents, complete, and upload.

• Compliance To Texas Sales Tax Code (required) —

  Please download the below documents, complete, and upload.

• Form 1295 – Certificate of Interested Parties (if over $150,000) —

  Complete form online at https://www.ethics.state.tx.us/filinginfo/1295/ using the following assigned identification number and description for this Project: 

  26-159

  Fleet Preventative Maintenance Services

  Upload completed form to include certificate number and signature.

  ***FYI – The “Affidavit” section has been replaced and is now the “Unsworn Declaration”.  This Section will require the date of birth and address of the authorized representative signing the form.  The change in law applies to contracts entered into, renewed, or amended on or after January 1, 2018.

• Agreement- Term Contracts —

  Provided as a reference only; this will be used with the awarded vendor. 

• Is a Bond required? (required)
• Do liquidated damages apply? (required)
• All proposals will remain subject to acceptance for: (required) —

  Example: ninety (90)

• Will an electronic pricing table and evaluation phases be used? (required)
• Please provide the initial term of the contract. (required) —

  Example: nine (9) months

• All invoices shall be submitted via email to: (required) —

  example: jsmith@email.com