Florissant Golf Club Irrigation

General work description:

The work included under this bid shall consist of furnishing all labor, supervision, materials, equipment, tools, transportation, testing, documentation, and incidentals necessary to complete the installation of a new golf course irrigation system at Florissant Golf Club in accordance with the project plans, specifications, and applicable codes and standards.

The project generally includes, but is not limited to, the following:

• Installation of a complete new Rain Bird Integrated Control (“IC”) irrigation system throughout the golf course property.
• Installation of new HDPE mainline and lateral piping systems, including all required fittings, fusion work, isolation valves, drains, air/vacuum relief valves, valve boxes, swing joints, quick couplers, grounding components, and related appurtenances.
• Installation of Rain Bird IC sprinkler heads for greens, tees, fairways, and perimeter areas as identified in the plans and specifications.
• Installation of Rain Bird CirrusPro Central Control System, integrated control interface equipment, surge protection devices, rain shutdown components, Maxi wire communication cable, grounding systems, and all associated electrical and communication components.
• Removal and disposal of existing irrigation components as required to facilitate installation of the new system.
• Trenching, vibratory plowing, boring, bridge crossings, backfilling, compaction, sod replacement, restoration, cleanup, and repair of disturbed areas.
• Maintenance of operation of the existing irrigation system during construction as required by the Golf Course Superintendent.
• Coordination of construction sequencing to maintain golf course operations, including keeping all but one hole open during construction and completing each hole before proceeding to the next.
• Field coordination with staking provided by the Designer and preparation of complete as-built documentation identifying pipe routing, wiring, valves, splices, control components, and related infrastructure.
• Testing, startup assistance, flushing, grounding verification, and final operational testing of the irrigation and IC control systems in accordance with manufacturer recommendations and project specifications.
• Provision of warranties, guarantees, spare equipment, training coordination, and post-installation support as specified in the contract documents.

The Contractor shall perform all work in compliance with prevailing wage requirements, OSHA regulations, Missouri Division of Labor Standards requirements, applicable utility coordination requirements, and all local, state, and manufacturer installation standards.

The Contractor shall be responsible for protecting existing utilities, golf course improvements, pavements, drainage structures, and landscaping during construction and shall restore all disturbed areas to the satisfaction of the Owner.

All materials shall be new and installed in strict accordance with the irrigation plans and specifications. No substitutions shall be permitted unless approved in writing by the Owner and Designer.

Project Schedule:

• Project Start Date: January 2, 2027
• Substantial Completion Date: April 30, 2027

The Contractor shall provide sufficient manpower, supervision, equipment, and scheduling coordination necessary to achieve project completion within the specified timeframe while maintaining golf course operations as required by the Owner.

The Contract Time is based on normal seasonal weather conditions reasonably anticipated for the project location. The Contractor may request a time extension for delays resulting from unusually severe weather conditions that prevent the performance of critical path work. Requests for weather-related extensions shall be submitted in writing and supported by documentation identifying the dates, duration, and impact of the weather event on project activities. Upon verification by the Owner, the Contract Completion Date may be extended on a day-for-day basis for approved weather delay days

Project Location and Shipping Address:

Florissant Golf Club
50 Country Club Lane
Florissant, MO 63033

Bid Documents: Please see attachment section

Exhibit A: Florissant Bid Specs
Exhibit B: Florissant Bid Form
Exhibit C: Commodity Adjustment Form
Exhibit D: Florissant Bid DWG Set

Turfwerks Contact:

Brian Freeman

Davis Equipment Companies | General Manager, Irrigation Division, Turfwerks
Email: bfreeman@turfwerks.com
Phone: (913)530-3903

Please Note: All vendor questions or bid document questions need to be submitted through the Question and Answer section of OpenGov. Emailed or phone call questions will not be answered and you'll be directed to submit your question through the bid document.

Project Details

• Reference ID: 25-0259-PR
• Department: Parks and Recreation
• Department Head: Jimmy Kirincich (Director of Parks and Recreation)

Important Dates

• Questions Due: 2026-07-19T22:00:00.000Z
• Answers Posted By: 2026-07-20T22:00:00.000Z
• Pre-Proposal Meeting: 2026-06-30T16:00:00.000Z — 50 Country Club Lane, Florissant, MO 63033

Evaluation Criteria

• Pricing (40 pts)
• Technical Capability & Experience (30 pts)
• Schedule and Availability (20 pts)
• Scope Accuracy (5 pts)
• Warranty and Quality Assurance (5 pts)

Submission Requirements

• Proposal Requirements (required) —

  Did you read through and confirm that you met all of the proposal requirements including the sections:

  1. Instruction to Bidders
  2. General Conditions
  3. Special Provisions and Specifications
  4. Contract Template
• Proposal Documents (required) —

  Please Upload your COMPLETE Proposal here.

• Proposal (without Cost Proposal) (required) —

  Please Upload your COMPLETE Proposal here. Upload fee proposal separately in the next step.

• Separate Cost Proposal (required) —

  Confirm that your fee proposal is not attached in your Proposal and is attached separately here.

• Experience and Knowledge (required) —

  Detail the qualifications of the individuals you propose to work on the project, including any applicable degrees and/or certifications. Indicate whether each is your employee or  a subcontractor. If a subcontractor, explain your business arrangement/contract with them.

• Schedule and Availability (required) —

  Outline your timeline for completing the project including proposed phases and milestones as well as total number of work days to complete. List any and all contingencies.

• Warranty (required) —

  Please explain your warranty for both parts and labor, including the process for filing a claim. 

• Certificate(s) of Insurance (required) —

  Please upload your Certificate(s) of Insurance listing The City of Florissant as additional insured. NO ENDORSEMENTS.

• Confirmation of Cost of Work (required) —

  The undersigned, having familiarized themselves with the existing conditions of the project area affecting the cost of the work and with the Contract Documents, which include Notice to Contractors, Instructions to Bidders, Addenda (if any), General Conditions, Special Conditions, Technical Specifications and Plans, which are on file at the Office of the Department of Public Works, City Hall, 955 rue St. Francois, Florissant, MO 63031, hereby proposes to furnish all supervision, technical personnel, labor, materials, tools, equipment, testing, training and transportation services required to complete the work in accordance with the above-listed documents, for the lump sum amounts shown for each line item offered on the itemized proposal.

• Confirmation of Cost of Work (required) —

  The bidder hereby proposes to furnish all materials on the completed line items in the bid pricing table for the unit cost amounts shown on the completed line items in the bid pricing table.

• Rejection of Bids (required) —

  In submitting this bid, the bidder understands and acknowledges that the right is reserved by the City of Florissant to reject any and all bids. If written notice of acceptance of this bid is received within forty-five (45) days after the opening of the bids, the bidder agrees to execute and deliver an agreement in the prescribed form within ten days after such agreement is presented.

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• Confirmation of Understanding (required) —

  The bidder hereby offers to furnish and deliver the articles or services as specified at the terms stated and in strict accordance with the specifications, instruction, and general conditions of bidding which have been read and understood and all of which are made a part of this order.

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• American Made Products (required) —

  Your confirmation below indicates that you, the Bidder, have exhausted every effort to file a bid/quotation using American made products to fulfill the requirements of the bid and have done so whenever the quality and price are comparable with other Non-American made goods.

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• Payment (required) —

  Review “Special Conditions” section of bid documents for payment requirements. Certified payrolls must accompany monthly billing for approval.

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• Invoicing (required) —

  Please confirm that all work invoiced through November 30, will be invoiced separately from all work provided after November 30.

• Confirmation of Non-Collusion (required) —

  Bidder certifies that this bid is made without any previous understanding, agreement or connection with any person or firm, or corporation making a bid for the same items, and is in all respects fair without outside control, collusion, fraud or otherwise illegal action.

  By checking that you confirm you agree no outside control, collusion, fraud or otherwise illegal action has transpired.

• References (required) —

  All Bidders must submit a minimum of three references.

  Example of information to be filled in :

  Name of Company 1:

  Contact Information 1:

  Name of Company 2:

  Contact Information 2:

  Name of Company 3:

  Contact Information 3:

• Work Authorization Program
• Participation in Work Authorization Program (required) —

  Bidders are informed that pursuant to Section 285.530 RSMo as a condition of the award of any contract in excess of five thousand dollars ($5,000), the successful bidder shall, by sworn affidavit and provision of documentation, affirm its enrollment and participation in a federal work authorization program with respect to the employees working in connection to the contracted services.

  Each bid must be verified by the confirmation below, verifying participation in the "E-Verify" program administered by the Federal Government Department of Homeland Security. Documentation (pages 11-13 of the Memorandum of Understanding) must also accompany this bid.

  Please verify and confirm here:

• Work Authorization Affidavit for Business Entities (required) —

  Please download the below documents, complete and have notarized. An online notarization option will be provided for you when responding.

• FEDERAL APPRENTICESHIP POLICY (required) —

  Per the section entitled “Federal Apprenticeship Policy,” please certify below the percentage of your workers that have satisfactorily completed an approved apprenticeship program for the type of work they will be performing.

  Example: 5%

• Bid Security —

  Each bid must be accompanied by a deposit of not less than 5% of the amount of the bid. The deposit shall consist of a certified check, cashier's check or a bid bond, payable to the City of Florissant or your bid will be rejected.

• Bid Bond Form (required) —

  Please indicate which form you will submit, Bid Bond, Certified checks or Cashier's Check

• Bid Bond (required) —

  Each bid shall be accompanied by a certified cashier’s check, or bid bond, in the amount of not less than 5%, payable toCity of Florissant, as a guarantee that the bidder, if its bid is accepted, will promptly execute the Agreement. The bidder shall guarantee the total bid price for a period of 60 days from the date of the bid opening.

  Please scan and upload a copy of your bid bond/cashier's check. Bidder must also MAIL bid guarantee with a postmarked date no later thanTuesday, July 21, 2026 addressed to:

  City of Florissant
  Melanie Bringer
  955 Rue St Francois
  Florissant,MO63031

  Please have the Bidder Name, Contract Title ("Florissant Golf Club Irrigation"), and Contract Number ("25-0259-PR") listed clearly on the outside of the envelope.

• Performance Bond (required) —

  A performance bond in an amount equivalent to 100% of the contract price must be furnished and executed by the successful bidder.

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• Bid Security (required) —

  Will this solicitation require a bid security?

• What Type of Project will this be? (required)
• Electronic Pricing Table (required) —

  Would you like to have bidders respond to an electronic pricing table through ProcureNow?

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  1. This is a quote for goods or commodities
  2. This is a public works bid, with a pricing table that can be uploaded into ProcureNow from an excel spreadsheet
  3. Seeking services for hourly rate schedules
• Separate Fee Proposal Upload (required) —

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• Evaluation Committee? (required) —

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• References (required) —

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• Initial Term (required) —

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• Initial Effective timeframe (required) —

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• Option to renew (required) —

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