Florissant Golf Club Roof Replacement & Gutter System Upgrade

General work description: The City of Florissant is soliciting sealed bids from qualified contractors for the removal and replacement of the existing roofing system and the installation of a new gutter system at the Florissant Golf Course Club House. Work shall include all labor, materials, equipment, and incidentals necessary to complete the project in accordance with these specifications.

Contractor is responsible for inspecting roof prior to bidding to provide accurate measurements, pricing and scope of work to complete the job.

SCOPE OF WORKA. Roofing Replacement

The contractor shall:

• Remove and legally dispose of existing roofing materials and debris.
• Inspect wood decking and replace as needed (unit pricing to be provided).
• Re-nail loose decking where required.
• Install aluminum drip edge at all eaves and rake edges.
• Install ice and water shield at:
  • Eaves (extending 24” past interior wall)
  • Valleys
  • Roof penetrations (vents, pipes, chimneys)
  • Roof-to-wall transitions
• Install two (2) layers of #15 underlayment.
• Install new 1-1 1/2 & 1-4 lead pipe flashings.
• Install ridge vent system (approx. 138 LF).
• Install 3-8"roof vents: Color TBD
• Install 40 LF roof-to-wall and step flashing as needed. Color TBD
• Install 20LF step flashing. Color TBD
• Detach and reset satellite dish (if applicable).
• Install starter strip at all roof edges.
• Install architectural shingles (Owens Corning Duration or approved equal) with 6 nails per shingle.
• Seal all flashing and penetrations with quad sealant
• Paint pipe flashings to match roof color.
• Perform full site cleanup including magnetic nail sweep, gutter clean, and driveway

B. Additional Roofing Components

• Remove and replace copper chimney counter flashing & cricket pan flashing: Size: 8' 7" x 2' 4" Type: Stone, Color: 16 oz. Copper
• Flash around 3 approx. 24" x 24" curbs.
• Remove 8 Fence post mount bracket base flashing's.
• Install fencing around AC units

Gutter Replacement:

• Remove existing gutters and haul away all debris
• Inspect all fascia and replace as needed (unit pricing to be provided) 
• Install 6" seamless gutters, Color: TBD
• Install 3"x4" downspouts, Color TBD 
• Install gutter guards

Project Details

• Reference ID: 25-0250-PR
• Department: Parks and Recreation
• Department Head: Jimmy Kirincich (Director of Parks and Recreation)

Important Dates

• Questions Due: 2026-05-20T22:00:00.000Z
• Answers Posted By: 2026-05-21T10:00:00.000Z
• Pre-Proposal Meeting: 2026-05-05T18:00:00.000Z — 50 Country Club Lane, Florissant, MO 63033

Evaluation Criteria

• Pricing (40 pts)
• Technical Capability & Experience (20 pts)
• Schedule and Availability (25 pts)
• Warranty and Quality Assurance (15 pts)

Submission Requirements

• Proposal Requirements (required) —

  Did you read through and confirm that you met all of the proposal requirements including the sections:

  1. Instruction to Bidders
  2. General Conditions
  3. Special Provisions and Specifications
• Proposal Documents (required) —

  Please Upload your COMPLETE Proposal here.

• Proposal (required) —

  Please Upload your COMPLETE Proposal here. 

   

• Certificate(s) of Insurance (required) —

  Please upload your Certificate(s) of Insurance listing City of Florissantas additional insured.

• Confirmation of Cost of Work (required) —

  The undersigned, having familiarized  themselves with the existing conditions of the project area affecting the cost of the work and with the Contract Documents, which include Notice to Contractors, Instructions to Bidders, Addenda (if any), General Conditions, Special Conditions, and Technical Specifications, hereby proposes to furnish all supervision, technical personnel, labor, materials, tools, equipment, testing, training and transportation services required to complete the work in accordance with the above-listed documents, for the lump sum amounts shown for each line item offered on the itemized proposal.

• Confirmation of Cost of Work (required) —

  The bidder hereby proposes to furnish all materials on the completed line items in the bid pricing table for the unit cost amounts shown on the completed line items in the bid pricing table.

• Rejection of Bids (required) —

  In submitting this bid, the bidder understands and acknowledges that the right is reserved by the City of Florissant to reject any and all bids. If written notice of acceptance of this bid is received within forty-five (45) days after the opening of the bids, the bidder agrees to execute and deliver an agreement in the prescribed form within ten days after such agreement is presented.

• Authorized Representative (required) —

  Please enter the Authorized Representative's name and contact information here:

• Signaturer (required) —

  Please provide the name and title of the person who will sign the contract for your organization in the event you are the selected bidder. Name should appear as desired on the contract.

• Capabilities and Experience (required) —

  Detail the experience and qualifications of the individuals you propose to work on this City project, including any applicable degree's and certifications. Indicate whether each is an employee or a subcontractor. If a subcontractor, explain your business arrangement/contract with them.

• Schedule (required) —

  Enclose in your bid a timeline for completing the project including any proposed phases and milestones if applicable. Provide the time needed to receive materials and the total number of work days to complete. Detail any and all contingencies, 

• Warranty (required) —

  List both your product and labor warranties; Be specific. Explain your claims process in detail.

• Confirmation of Understanding (required) —

  The bidder hereby offers to furnish and deliver the articles or services as specified at the terms stated and in strict accordance with the specifications, instruction, and general conditions of bidding which have been read and understood and all of which are made a part of this order.

  Please confirm:

• American Made Products (required) —

  Your confirmation below indicates that you, the Bidder, have exhausted every effort to file a bid/quotation using American made products to fulfill the requirements of the bid and have done so whenever the quality and price are comparable with other Non-American made goods.

  Please confirm here:

• Invoicing (required) —

  Please confirm that all work invoiced through November 30, will be invoiced separately from all work provided after November 30.

• Confirmation of Non-Collusion (required) —

  Bidder certifies that this bid is made without any previous understanding, agreement or connection with any person or firm, or corporation making a bid for the same items, and is in all respects fair without outside control, collusion, fraud or otherwise illegal action.

  By checking that you confirm you agree no outside control, collusion, fraud or otherwise illegal action has transpired.

• References (required) —

  All Bidders must submit a minimum of three references.

  Example of information to be filled in :

  Name of Company 1:

  Contact Information 1:

  Name of Company 2:

  Contact Information 2:

  Name of Company 3:

  Contact Information 3:

• Work Authorization Program
• Participation in Work Authorization Program (required) —

  Bidders are informed that pursuant to Section 285.530 RSMo as a condition of the award of any contract in excess of five thousand dollars ($5,000), the successful bidder shall, by sworn affidavit and provision of documentation, affirm its enrollment and participation in a federal work authorization program with respect to the employees working in connection to the contracted services.

  Each bid must be verified by the confirmation below, verifying participation in the "E-Verify" program administered by the Federal Government Department of Homeland Security. Documentation (pages 11-13 of the Memorandum of Understanding) must also accompany this bid.

  Please verify and confirm here:

• Work Authorization Affidavit for Business Entities (required) —

  Please download the below documents, complete and have notarized. An online notarization option will be provided for you when responding.

• FEDERAL APPRENTICESHIP POLICY (required) —

  Per the section entitled “Federal Apprenticeship Policy,” please certify below the percentage of your workers that have satisfactorily completed an approved apprenticeship program for the type of work they will be performing.

  Example: 5%

• Bid Security —

  Each bid must be accompanied by a deposit of not less than 5% of the amount of the bid. The deposit shall consist of a certified check, cashier's check or a bid bond, payable to the City of Florissant or your bid will be rejected.

• Bid Bond Form (required) —

  Please indicate which form you will submit, Bid Bond, Certified checks or Cashier's Check

• Bid Bond (required) —

  Each bid shall be accompanied by a certified cashier’s check, or bid bond, in the amount of not less than 5%, payable toCity of Florissant, as a guarantee that the bidder, if its bid is accepted, will promptly execute the Agreement. The bidder shall guarantee the total bid price for a period of 60 days from the date of the bid opening.

  Please scan and upload a copy of your bid bond/cashier's check. Bidder must also MAIL bid guarantee with a postmarked date no later thanFriday, May 22, 2026 addressed to:

  City of Florissant
  Melanie Bringer
  955 Rue St Francois
  Florissant,MO63031

  Please have the Bidder Name, Contract Title ("Florissant Golf Club Roof Replacement & Gutter System Upgrade"), and Contract Number ("25-0250-PR") listed clearly on the outside of the envelope.

• Performance Bond (required) —

  A performance bond in an amount equivalent to 100% of the contract price must be furnished and executed by the successful bidder.

  Please confirm you understand this statement

• Bid Security (required) —

  Will this solicitation require a bid security?

• What Type of Project will this be? (required)
• Electronic Pricing Table (required) —

  Would you like to have bidders respond to an electronic pricing table through ProcureNow?

  Some examples of of when to say "yes":

  1. This is a quote for goods or commodities
  2. This is a public works bid, with a pricing table that can be uploaded into ProcureNow from an excel spreadsheet
  3. Seeking services for hourly rate schedules
• Separate Fee Proposal Upload (required) —

  If you are NOT using the Electronic Pricing Table option, will you want your bidder to separate a Price Proposal from the rest of their Response? You'll want to do this if you open your bids initially WITHOUT showing price, and then come back in after a technical evaluation to unseal pricing later.

• Evaluation Committee? (required) —

  Will there be an evaluation committee to review the proposals and score them based on weights and multiple criteria?

• References (required) —

  Will the vendor need to provide references?

• Initial Term (required) —

  What will be the initial term of this contract?

  Example: one year

• Initial Effective timeframe (required) —

  Please enter the initial timeframe of the contract.

  Example: December 1, 2021 through November 30, 2022

• Option to renew (required) —

  Please indicate how many options to renewal

  Example: two (2)