Food & Beverage Services for the Tampa Convention Center (TCC) (Re-Bid)

The scope of work consists of providing professional food and beverage and other limited support services for the Tampa Convention Center, herein after referred to as TCC events using the kitchen(s), concessions, and portable equipment. The work shall include the purchase, preparation, sales/marketing and service of food, alcoholic and non-alcoholic beverages and other related food items for catered and non-catered events at TCC. The work will include the operation of a permanent restaurant, bars, and concession stands, and catering and portable food/beverage services for citywide conventions, entertainment events and banquet functions that serve over 350,000 guests every year.

Background

The mission of the Tampa Convention Center, herein after referred to as TCC is to have a major economic impact for Tampa and the surrounding region and our vision is to be an industry leading facility that promotes a culture of hospitality, service, and partnership. It is the goal of TCC to secure, enhance, and increase business while providing an environment that will create opportunities for repeat clients of the venue. TCC is seeking a partner for these services that shares and is dedicated to this mission.

Project Details

• Reference ID: 26-P-00355
• Department: Convention & Tourism
• Department Head: David Ingram (Executive Director)

Important Dates

• Questions Due: 2026-07-13T21:00:00.000Z
• Pre-Proposal Meeting: 2026-07-07T14:00:00.000Z — Tampa Convention Center 333 S. Franklin Street Tampa, FL 33602 Meeting Room 125

Evaluation Criteria

• Financial Proposal (20 pts) —

  Refer to attachment titled Proposal Submittal Checklist.

  Refer to Section 2.23 Proposal Submission Requirements and Documentation in the Scope of Services.  

• Proposer’s Qualifications & Industry Experience (25 pts) —

  Refer to attachment titled Proposal Submittal Checklist.

  Refer to Section 2.23 Proposal Submission Requirements and Documentation in the Scope of Services.  

• Responsiveness to the Scope of Services (40 pts) —

  Refer to attachment titled Proposal Submittal Checklist.

  Refer to Section 2.23 Proposal Submission Requirements and Documentation in the Scope of Services.  

• SLBE Participation (15 pts)

Submission Requirements

• Authorized Representative’s Information (required) —

  Please include the following information regarding your Authorized Representative:

  • Name
  • Title
  • Mailing Address
  • Telephone Number
  • Email Address
• Type of Organization (required) —

  How is your business organized?

• Business License (required) —

  Is your business licensed (unless exempt by applicable law), permitted and certified to do business in the State of Florida?

• License Number (required) —

  Enter your Florida Business License Number here.

• Please provide your name as listed with Sunbiz. (required)
• Public Record Declaration or Claim of Exemption (required) —

  As a Bidder, any document you submit to the City of Tampa may be public record and be open for personal inspection or copying by any person. In Florida “public records” are defined as all documents, papers, letters, maps, books, tapes, photographs, films, sound recordings, data processing software, or other material, regardless of the physical form, characteristics, or means of transmission, made, or received pursuant to law or ordinance or in connection with the transaction of official business by any agency. Section 119.011(11), F.S. A document is subject to personal inspection and copying unless it falls under one of the public records exemptions created under Florida law.

  Do you claim any exemptions from the public records laws?

• Exemption from Public Records Law and Agreement to Indemnify and Defend the City of Tampa (required) —

  Upload a redacted copy of your submittal.

  By claiming that parts of the proposal are exempt from the public records law, and uploading a redacted copy, the Proposer agrees to protect, defend, indemnify, and hold the City of Tampa, its officers, employees, and agents free and harmless from and against any and all claims arising out of a request to inspect or copy the proposal. The Proposer agrees to investigate, handle respond to, provide defense (including payment of attorney fees, court costs, and expert witness fees and expenses up to and including any appeal) for and defend any such claim at its sole cost and expense through counsel chosen by the City of Tampa and agrees to bear all other costs and expenses related thereto, even if they (claims, etc.) are groundless, false, or fraudulent.

• Conflict(s) of Interest (required) —

  For purposes of determining any possible conflict of interest, all Proposers, must disclose if any elected or appointed officer of the City of Tampa, City of Tampa employee(s), or any immediate family member* or close personal relation** of an elected or appointed officer of the City of Tampa or City employee(s) is also an owner, corporate officer, agent, employee, stockholder, or has a controlling financial interest***, etc., of their business.

  *Immediate family means spouse, parents and children of the person involved.

  **Close personal relationship means dating, cohabitation, and/or having an intimate sexual relationship. Dating includes but is not limited to casual dating, serious dating, or casual sexual involvement where the parties have no intention of carrying on a long-term relationship, cohabitation, and any other conduct or behavior normally associated with romantic or sexual relationships. This definition applies regardless of the sexual orientation of the employees involved. Persons involved in a close personal relationship shall be referred to as a "close personal relation."

  ***Controlling financial interest means ownership, directly or indirectly, to ten (10) percent or more of the outstanding capital stock in any corporation or a direct or indirect interest of ten (10) percent or more in a firm, partnership, or other business entity or such other interest or position in a business entity sufficient to allow him or her to control its operations. 

  Do you need to disclose any Conflicts of Interest?

• Conflict(s) of Interest (required) —

  List the name(s) of the City employee, elected or appointed official, and the position(s) with your business

• Response to Proposal (required) —

  Specifically state the Proposer’s understanding of the work to be accomplished and make a positive commitment to perform the work in SCOPE OF SERVICES.

• Sub-Contracting Submittals (required) —

  Please download the below documents. 

  Failure to Complete, Sign and Submit Form DMI-10 & DMI-20 MAY render the Bid or Proposal Non-Responsive. 

  DMI-40 is required to be submitted within ten (10) working days after the Notice of Intent to Award is posted if subcontractors are to be utilized.

• Appendix A, 44 C.F.R. Part 18 – Certification Regarding Lobbying (required) —

  Please download the below documents, complete, and upload.

• AFFIDAVIT OF COMPLIANCE WITH FLORIDA STATUTORY PROVISIONS (required) —

  Please download the below documents, complete, and upload.

• Proposal Confirmation (required) —

  By clicking Confirm below, the Proposer complies with all of the requirements of the RFP package including but not limited to Communication Policy and City of Tampa Ethics Code contained in SECTION "GENERAL CONDITIONS".

  NOTE: When Proposer is a corporation, the president, vice president or other person duly authorized to bind the corporation shall set out the corporate name in full beneath which he/she shall sign his/her name and give the title of his/her office or position.  The proposal shall also bear the seal of the corporation attested by its corporate secretary. Proposals signed by a person other than an officer of the corporation, shall be accompanied by evidence of authority.

• Bid Bond (required) —

  Please download the below documents, complete, and upload.

• Public Construction Bond —

  Please download the below documents, complete, and upload.

• Have you taken a look at all the attachments provided? (required)
• Document Uploads (refer to the Proposer Submittal Checklist and Section 2.23 of the Scope of Services). (required) —

  Please upload your bid proposal documents here.

• PROPOSER’S AFFIDAVIT (required) —

  Please download the below documents, complete, and upload.

• Upload State and Local Questions/Answers (in Scope of Work section 2.23 Proposer Submission Requirements and Documentation). (required)
• Price Proposal (required)
• Pre-Proposal Conference (required) —

  Select an option from below.

• Site Visit (required) —

  Select an option from below

• Multi-Award (required) —

  Will this be awarded to one (1) vendor or to multiple vendors?

• Pricing (required) —
  • Choose Option 1 when you have set line items, for example:
    • This is a quote for goods or commodities.
    • This is a public works bid, with a pricing table that can be uploaded into OpenGov Procurement from an Excel spreadsheet.
    • Seeking services for hourly rate schedules.
  • Choose Option 2 when you need vendors to provide you with the line items.
• Will this procurement include Cloud and Off-Site Hosting elements? (required)
• Are Bonds applicable for this project? (required)
• Which Bonds are required? (required)
• Insurance (required) —

  Does this project require insurance?

• Which insurance coverages are required?
• Which additional insurance coverages are required?
• Contract Period (required) —

  The period of the contract shall be for "_________ " from the effective date of the award.

  Pick an option from below:

• Will there be renewal options? (required) —

  Select an option below.

• Additional Years (required) —

  How many renewal options will there be?

• Renewal Period Length (required) —

  How long is each renewal period?

• ADA Requirements (required) —

  Will this solicitation require the vendor to provide, customize, or develop any information and communication technology (ICT)—including software, websites, digital platforms, media, or authoring tools—especially tools used to create or manage electronic content?