Active SLED Opportunity · GEORGIA · EFFINGHAM COUNTY
AI Summary
Effingham County, GA seeks proposals for turnkey food service operations at its prison, jail, and senior center starting September 2026. The contract requires experienced providers to deliver nutritionally balanced meals compliant with regulations. Proposals due August 7, 2026.
This is an invitation to submit a proposal to supply Effingham County, Georgia for the professional services as specified herein. Sealed proposals will be received via the County's eProcurement Portal up to 2:00 pm(Eastern Time) on Friday, August 7, 2026. Due to the fact that the proposals will be subject to an evaluation review, the details and particulars of the proposal documents will remain confidential until final award of the contract. Only the names of the companies who submit a proposal will be available.
Effingham County Board of Commissioners reserves the right to reject any and all proposals and will not be bound to accept any proposal should Effingham County consider that the proposal would be contrary to the best interest of Effingham County. Effingham County Board of Commissioners reserves the right to reject any and all proposals that are non-responsive or not responsible. Additionally, Effingham County Board of Commissioners has the right to waive any technicalities or informalities. Effingham County may issue change orders altering the original scope of work to address changes or unforeseen conditions necessary for the project completion.
Instructions for the preparation and submission of a proposal are contained in the request for proposals package. If you do not submit a proposal, please return the no-bid sheet and state the reason.
Effingham County is soliciting proposals from qualified firms to provide comprehensive food service operations for the Effingham County Prison, Effingham County Jail, and Effingham County Senior Citizens Center. The intent of this solicitation is to establish a contract with a provider capable of delivering consistent, high-quality, nutritionally balanced meals while maintaining compliance with all applicable federal, state, and local regulations. The County seeks a contractor with demonstrated experience in institutional food service operations, strong operational management practices, and the ability to provide efficient, reliable service that supports the unique needs of correctional facilities and senior nutrition programs. The successful proposer will furnish all labor, supervision, food products, supplies, equipment, and related services necessary to operate a turnkey food service program for the County.
List of current or former clients with requirements similar in scope and content to the proposed contract. Effingham County reserves the right to verify the information furnished.
A. For each similar contract of this type, give the following information:
• The Name and Location of Facility
• A Brief Description of the Services Provided
• The Name of the Client Contact and his/her phone number
• Date that services were provided and completed
B. State if your firm has operated under a different name within the past 10 years and provide the name that your firm previously operated under.
C. Provide complete details of any contract, during the last five (5) years, in which your firm has been fired.
Vendor shall provide a detailed implementation and transition schedule. The County’s current food service provider contract will end on August 31, 2026. The County intends for the selected food service provider to begin services on September 1, 2026. By submitting a proposal, the proposer confirms its ability to fully transition and begin services by September 1, 2026.
Current audited or compilation financial statements, or two (most recent) years of reviewed financial statements from a Certified Public Accounting firm.
The Vendor warrants that terms and conditions quoted in his offer will be firm for acceptance for a period of ninety (90) days from the date of proposal submittal. Fees quoted must also be firm for a ninety (90) day period.
Vendor further confirms:
By submission of this proposal, the Vendor certifies, and in the case of a joint proposal each party thereto as to its own organization, that in connection with this procurement:
The prices in this proposal have been arrived at independently, without consultation, communication, or agreement, for the purpose of restricting competition, as to any matter relating to such prices with any other Vendor or with any competitor;
Unless otherwise required by law, the prices which have been quoted in this proposal have not been knowingly disclosed by the Vendor and will not knowingly be disclosed by the Vendor prior to opening, directly or indirectly to any other competitor; and;
No attempt has been made or will be made by the Vendor to induce any other person or firm to submit or not to submit a proposal for the purpose or restricting competition.
Vendor certifies that he/she has carefully read the preceding list of instructions and all other data applicable hereto and made a part of this invitation; and, further certifies that the prices shown in his/her proposal are in accordance with all documents contained in this request for proposal package, and that any exception taken thereto may disqualify his/her proposal.
This is to certify that Vendor, have read the instructions to Vendor and agree to be bound by the provisions of the same.
Company Name, Address, Email and Phone number
Name and Title of Principal
Proposing Company Contact Information:
Company Name:
Billing Address:
Telephone:
Service Address:
Telephone:
Representative Name:
Representative Contact Address, Telephone, E-Mail:
It is agreed by the undersigned offeror that submission of this proposal represents the vendor's acceptance of all terms, conditions and requirements of specifications and, if awarded, the proposal will become part of the contract agreement between the parties.
Upload your complete Technical Proposal. The Technical Proposal shall include all required information outlined in Section 6.13 – Proposal Requirements, excluding the Pricing Proposal.
The Technical Proposal shall be limited to twenty-five (25) pages, excluding the Pricing Proposal, required County forms, licenses/certifications, financial statements, sample menus, nutritional analysis, and other required attachments.
The completed Pricing Proposal shall be uploaded separately in Section 9.6 – Proposal Cost.
Upload the completed Pricing Proposal using Attachment G – 26-RFP-127 Pricing Proposal.
The Pricing Proposal shall include all requested unit pricing and shall account for all costs necessary to provide the turnkey food service program required by this RFP.
NOTE: If Commodity(s) and/or Service proposed in quote is in ANYWAY different from that contained in this proposal, the Bidder is responsible for clearly identifying all such differences in the space below. Otherwise, it will be assumed that the Bidder’s offer is in total compliance with all aspects of the proposal.
PLEASE LIST If there are any differences between your offer and the County’s proposal:
Bidder certifies that the provisions of Code Sections 50-24-1 through 50-24-6 of the Official Code to Georgia Annotated, related to the Drug Free Workplace have been complied with full.
1. A drug-free workplace will be provided for the employees during the performance of the contract; and;
2. Each Sub-Contractor under the direction of the Contractor shall secure the following written certification:
(Contractor) certifies to Effingham County that a drug-free workplace will be provided for the employees during the performance of this contract known as 26-RFP-127--Food Services for Effingham County Prison, Jail, and Senior Citizens Center 2026 pursuant to paragraph (7) of subsection (B) of Code Section 50-24-3. Also, the undersigned further certifies that he/she will not engage in the unlawful manufacture, sale, distribution, dispensation, possession, or use of a controlled substance or marijuana during the performance of the contract.
In consideration of the privilege to Bid on the following Effingham County Procurement titled 26-RFP-127--Food Services for Effingham County Prison, Jail, and Senior Citizens Center 2026 Bidder hereby consent, covenant, and agree as follows:
A. No person shall be excluded from participation in, denied the benefit of, or otherwise discriminated against on the basis of race, color, national origin or gender in connection with the Bid submitted to Effingham County or the performance of the contract resulting there from;
B. That it is and shall be the policy of this Company to provide equal opportunity to all business persons seeking to contract or otherwise interested with the Company, including those companies owned and controlled by racial minorities and women; and
C. That the promises of non-discrimination as made and set forth herein shall be continuing throughout the duration of this contract with Effingham County.
D. That the promises of non-discrimination as made and set forth herein shall be and are hereby deemed to be made part of an incorporated by reference in the contract which this Company may be awarded;
E. That the failure of this Company to satisfactorily discharge any of the promises of non-discrimination as made and set forth above may constitute a material breach of contract entitling the County to declare the contract in default and to exercise appropriate remedies including but not limited to termination of the contract.
DISCLOSURE OF RESPONSIBILITY STATEMENT - Bidders Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion
1. List any convictions of any person, subsidiary, or affiliate of the company, arising out of obtaining, or attempting to obtain a public or private contract or subcontract, or in the performance of such contract or subcontract.
2. List any indictments or convictions of any person, subsidiary, or affiliate of this company for offenses such as embezzlement, theft, fraudulent schemes, etc. or any other offenses indicating a lack of business integrity or business honesty which affects the responsibility of the contractor.
3. List any convictions or civil judgments under states or federal antitrust statutes.
4. List any violations of contract provisions such as knowingly failing (without good cause) failing to perform, or unsatisfactory performance, in accordance with the specifications of a contract.
5. List any prior suspensions or debarments by any governmental agency.
6. List any contracts not completed on time.
7. List any penalties imposed for time delays and/or quality of materials and workmanship.
8. List any documented violations of federal or any state labor laws, regulations, or standards, and any occupational safety and health rules.
9. List any potential conflicts of interest your firm may have in performing the requested services.
10. List any potential conflicts of interest that any members of your firm may have in performing the requested services.
11. Or State "Not Applicable", if it does not apply to you
NOTE: The penalty for making false statements in offers is prescribed in 18 U.S.C. 1001
Contractor certifies to have read and understood the attached instructions and that to the best of my knowledge and belief the firm and its representatives:
(a) Are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from covered transactions by the Georgia Department of Transportation, any Federal Department or Agency, Board of Education or local municipality.
(b) Contractor acknowledges that this certification is provided pursuant to Executive Order 12549 and 49 CFR Part 29 and that this firm agrees to abide by the rules and conditions set forth therein for any misrepresentation that would render this certification erroneous, including termination of this Agreement and other remedies available to the Georgia Department of Transportation, Federal Government, Board of Education or local municipality.
(c) Contractor further acknowledges that this firm will include this clause without modification in all lower tier transactions, solicitations, proposals, contracts and subcontracts. Where the Bidder or any lower tier participant is unable to certify to this statement, that participant shall attach an explanation to this document.
Please download the below documents, complete, and upload.
Please download the below documents, complete, and upload, if you are using subcontractors.
If you are proposing to use subconsultants for this project You are required to provide the following information for each Subcontractor:
1. Subconsultant/Firm Name
2. Address
3. Description of Work/Services to be Performed
4. Subcontracted Amount
In an effort to make the procurement of construction, goods and services for Effingham County as competitive as possible, we are soliciting information from contractors and or vendors who cannot Bid. Your "responsiveness" and "constructive" comments will be appreciated. Completion of this form will assist us in evaluating factors which relate to the competitiveness of our Proposals. Please check any of the boxes below which may apply.
Please Provide a Brief Description of the Project; one or two paragraphs.
Statement of Qualifications package that contains the following sections.
Letter of Commitment
Project Approach
Qualifications/Relevant Experience
Key Staff
SLED stands for State, Local, and Education. These are solicitations issued by state governments, counties, cities, school districts, utilities, and higher education institutions — as opposed to federal agencies.
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