Foster Youth Intensive Placement Services Open Enrollment

The County of Sacramento Department of Child, Family and Adult Services, Child Protective Services (DCFAS-CPS), is committed to ensuring the safety, well-being, and healthy development of children and youth who require a higher level of care in a home-based setting. Whenever possible and appropriate, DCFAS-CPS prioritizes placement with relatives or individuals familiar to the child. When such placements are not available, children are placed with Intensive Services Foster Care (ISFC) Resource Families, who are equipped to meet their physical, social, and emotional needs until reunification with their families can occur. DCFAS-CPS has established minimum qualifications (MQs) for all eligible providers seeking to contract with the department to deliver one or more of the following services:

Emergency Enhanced-Intensive Services Foster Care (Emergency E-ISFC) program services will support emergency short-term placement care services in home-based settings for children and youth, aged 0-17, experiencing placement insecurity and/or disruption.

Enhanced-Intensive Services Foster Care (E-ISFC) program services will provide interim-level intensive and intentional services for up to 12 months in home-based setting for children and youth, aged 0-17, with complex needs at risk of placement in residential care.

Enhanced-Short-Term Residential Therapeutic Program (E-STRTP) will provide emergency intervention and crisis stabilization in home-based setting 24-hours a day, 7-days a week, 365 days a year for children and youth, aged 6-17 (or a range of ages therein).

Temporary Shelter Care Facility (TSCF) program services will provide emergency, non-permanent placements for up to ten (10) days in home-based setting 24-hours a day, 7-days a week, 365 days for children and youth, aged 0-17.

Background

Assembly Bill 403, also known as the Child Welfare Continuum of Care Reform (CCR), enacted by the state in 2012 to improve outcomes for children and youth, consists of sweeping changes to the foster care system. CCR intended to reduce the use of all congregate care placement settings, including the use of children's shelters, in support of more permanent placement options and home-based placements services. CCR's unintended impact was the significant gap in emergency shelter care and Short-Term Residential Therapeutic Program (STRTP) placements for foster children and youth, especially those with complex needs that require more intensive services and support.

Project Details

• Reference ID: 2024-Open Enrollment-0424
• Department: Child, Family and Adult Services
• Department Head: Shelby Boston (Director)

Evaluation Criteria

• Minimum Qualifications —

  Applicant meets all of the minimum qualifications as outlined in Section 4.

• Financial Evaluation —

  Required financial documents submitted and demonstrates financial stability.

• Insurance Evaluation —

  Insurance requirements are met by submission of an insurance certificate(s) demonstrating current coverage or submission of a letter from an insurance broker indicating that a policy for the level of coverage required can be issued.

• Proposal Questions (10 pts) —

  PIT - UPDATE THIS SECTION

• Budget and Budget Narrative (10 pts) —

  Use the budget template provided in Section 16. Attachment B to illustrate a budget proposal that clearly outlines costs for services provided.

  Budget

  Allocated funding for these services is in an amount up to $XXXXXXX.

  1. Overall reasonableness of the budget, including the FTEs for each listed position.
  2. Budget amount is within the provided Fiscal Year amounts. 

  Budget Narrative

  1. Provide detailed information for each line item in the budget, including types and levels of staffing.
  2. Justification of expenses listed for each line item.
  3. Define what is included in the indirect overhead expenses line item.

Submission Requirements

• Which services are you applying for? (required) —

  Select the program you are looking to contract for.

• Business Legal Name and Physical Address (required) —

  Enter the following information:

  1. Legal Name of Business
  2. Physical Street Address, City, State, & Zip Code
  3. Mailing Address (if different from physical address)
  4. Main Office Phone Number
• Employer Identification Number: (required)
• Duns Number(s) (required)
• Additional Service Delivery Addresses (if different from above) —

  Please include every site where services are delivered if applicable. 

• Point of Contact Name and Title (required) —

  Enter the name and title of the person to contact regarding this application/contract. 

• Point of Contact Email Address (required)
• Name of Authorized Signer (required) —

  Enter the name of the person who is authorized to sign and execute a contract and all other contract related documents. 

• Name of Person Authorized to Submit Claims (required) —

  Enter the name of the person who is authorized to submit claims on behalf of the organization. 

• Your agency's fiscal year: (required)
• Enter your agency's fiscal year if "Other" is marked.
• You are looking to contract as: (required)
• Type of business: (required)
• In which U.S State is your business in? (required)
• Is this a non-profit organization? (required)
• How many full-time employees work for your company? (required) —

  IRS rules may require the County to withhold taxes from some providers. 

• Would you prefer to have taxes withheld? (required)
• Do you or your company own or lease vehicles to be used while performing services under this contract? (required)
• Insurance Dcouments (required) —

  Please upload Certificate of Insurance or insurance letter from broker as outlined in Section 6.2 Insurance Screening.

• The proposer has read the sample terms and conditions, and the proposer will accept the contract terms and conditions. (required)
• Completing this section allows Contractors the option to utilize the DocuSign application to execute contract documents. (required) —

  The Department of Child, Family and Adult Services utilizes DocuSign, an electronic signature application.  DocuSign provides a quick, convenient and secure tool to send, review and execute contract documents from almost anywhere, on practically any electronic device with no log on required.

  Government Code Section 16.5 – Digital Signatures states:

  1. In any written communication with a public entity, as defined in Section 811.2, in which a signature is required or used, any party to the communication may affix a signature by use of a digital signature that complies with the requirements of this section.
  2. The use of acceptance of a digital signature shall be at the option of the parties.
  4. “Digital Signature” means an electronic identifier, created by computer, intended by the party using it to have the same force and effect as the use of a manual signature.
• Name and email address of authorized signer for DocuSign (required) —

  If opt-in to sign agreement electronically, enter name and email address for the individual who has Authority to sign the Agreement.  This field is REQUIRED in order to complete electronic signatures.

  If opt-out to sign agreement electronically, enter N/A.

• Name and email address of individual(s), if other than the signer noted above, who will review contract documents via DocuSign prior to execution. (required) —

  These individual(s) will not sign the Agreement.

  If opt-out to sign agreement electronically, enter N/A.

• Name and email address of individual(s) if other than the signer noted above are designated to receive an electronic copy of the fully executed Agreement. (required) —

  Note: the authorized signer will automatically receive an electronic copy of the executed Agreement via DocuSign once signed by all parties.

  If opt-out to sign agreement electronically, enter N/A.

• Contractor Certification of Compliance (required) —

  WHEREAS it is in the best interest of Sacramento County that those entities with whom the County does business demonstrate financial responsibility, integrity and lawfulness, it is inequitable for those entities with whom the County does business to receive County funds while failing to pay court-ordered child, family and spousal support which shifts the support of their dependents onto the public treasury.

  Therefore, in order to assist the Sacramento County Department of Child Support Services in its efforts to collect unpaid court-ordered child, family and spousal support orders, the following certification must be provided by all entities with whom the County does business:

  CONTRACTOR hereby certifies that either:

• Contractor Certification of Compliance Cont... (required) —

  New CONTRACTOR shall certify that each of the following statements is true:

  1. CONTRACTOR has fully complied with all applicable state and federal reporting requirements relating to employment reporting for its employees; and
  2. CONTRACTOR has fully complied with all lawfully served wage and earnings assignment orders and notices of assignment and will continue to maintain compliance.

  NOTE: Failure to comply with state and federal reporting requirements regarding a contractor's employees or failure to implement lawfully served wage and earnings assignment orders or notices of assignment constitutes a default under the contract; and failure to cure the default within 90 days of notice by the County shall be grounds for termination of the contract. Principal Owners can contact the Sacramento Department of Child Support Services at 1-866-901-3212, by writing to P.O. Box 269112, Sacramento, 95826-9112, or via the Customer Connect website at www.childsup.ca.gov.

• Certification Regarding Debarment and Suspension (required) —

  CONTRACTOR agrees to comply with 5 U.S.C. 1501-1508, 31 U.S.C. §1352 and 45 CFR Part 76.100 (Code of Federal Regulations), which provides that federal funds may not be used for any contracted services, if CONTRACTOR is debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from covered transactions by any federal department or agency.

  I (We) certify to the best of my (our) knowledge and belief, that CONTRACTOR named below and its principals:

  1. Are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from covered transactions by any federal department or agency;
  2. Have not within a three (3)-year period preceding this proposal been convicted of or had a civil judgment rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (federal, state, or local) transaction or contract under a public transaction; violation of federal or state antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property;
  3. Are not presently indicted or otherwise criminally or civilly charged by a governmental entity (federal, state, or local) with commission of any of the offenses enumerated in paragraph (2) of this certification; and
  4. Have not within a three (3)-year period preceding this application/proposal/agreement had one or more public transactions (Federal, State, or local) terminated for cause or default.
  5. Shall notify COUNTY OF SACRAMENTO, CONTRACT & PURCHASING SERVICES DIVISION within ten (10) days of receipt of notification that CONTRACTOR is subject to any proposed or pending debarment, suspension, indictments or termination of a public transaction.
  6. Shall obtain a certification regarding debarment and suspension from all its subcontractors that will be funded through this Agreement.
  7. Hereby agree to terminate immediately, any subcontractor’s services that will be/are funded through this Agreement, upon discovery that the subcontractor is ineligible or voluntarily excluded from covered transactions by any federal department or agency.
• SAM.gov (required) —

  Please enter your legal entity name for SAM.gov verification.

• Emergency E-ISFC and E-ISFC applicant meets all of the minimum requirements? (required) —

  Agency applying for Emergency E-ISFC and/or E-ISFC must meet all of the minimum requirements as outlined below. 

  1. Have a current Memorandum of Understanding (MOU) agreement with Sacramento County for the provision of foster care placement services; and
  2. Have current approval from California Department of Social Services (CDSS) to operate an Intensive Services Foster Care program; and
  3. Provide home based shelter care services in Sacramento County for placement of Sacramento County children and youth; and
  4. Have an Innovative Model of Care (IMC) rate for specialized programming; and
  5. Have current accreditation through one of the agencies accepted by CDSS; and
  6. Enter into a contract developed by DCFAS based on the needs of Sacramento County CPS; and
  7. Obtain and maintain minimum insurance requirements stipulated in the contract; and
  8. Have or be able to obtain a contract with Behavioral Health Services to provide integrated mental health; and
  9. Have submitted or been approved for a FYRST contract; and
  10. Already operate one of the following program models: E-ISFC, STRTP, and/or TSCF; and
  11. Have an inclusive agency policy demonstrating a commitment to serve all youth regardless of the severity and/or nature of their needs and to train their staff to equip them to meet those needs.
• E-STRTP and/or TSCF applicant meets all of the minimum qualfications? (required) —

  Agency must meet all of the required minimum requirements as outlined below to apply.

  1. Have current accreditation or an active accreditation application in process through one of the agencies accepted by CDSS and in compliance with state accreditation requirements; and
  2. Enter into a contract developed by DCFAS based on the needs of Sacramento County CPS; and
  3. Obtain and maintain minimum insurance requirements stipulated in the contract; and
  4. Have or be able to obtain a contract with Behavioral Health Services to provide integrated mental health; and
  5. Have submitted or been approved for a FYRST contract; and
  6. Already operate one of the following program models: E-ISFC, STRTP, and/or TSCF; and
  7. Have an inclusive agency policy demonstrating a commitment to serve all youth regardless of the severity and/or nature of their needs and to train their staff to equip them to meet those needs.
• Certification (required) —

  By confirming and submitting this application, I agree that I have read and understand all requirements and program responsibilities, and will abide by the terms and conditions set forth in this application. I certify to the best of my knowledge and belief that the foregoing is true, complete, and accurate. I am aware that any false, fictitious, or fraudulent information, or the omission of any material fact, may subject me to criminal, civil or administrative penalties for fraud, false statements, false claims or otherwise. 

• Under penalty of perjury, the undersigned states that the foregoing statements are true and correct. The undersigned also acknowledges that any person, firm, corporation or entity intentionally submitting false information to the County in an attempt to qualify for local preference shall be prohibited from bidding on Sacramento County products and services for a period of one (1) year. (required)
• Show scoring/weights for the evaluation criteria in RFP? (required)
• Will this procurement require onsite services or goods to be delivered by the supplier? (required)
• Are services involved in this project? (required)
• Include HIPPAA form? (required)
• Include Good Neighbor Policy? (required) —

  Applies to contract when vendor provides a direct service to County constituents and has a potential impact on neighborhoods

• Is this project going to exceed $1m? (required) —

  If project is in excess of $1M, this will Include the Iran Contracting Act Disclosure Form and exclude the local/micro business preferences.

• Include Web Accessibility Policy? (required) —

  Applies contracts with web content

• Is this project Federally funded? (required)
• Will this project include software (any type)? (required)
• Include Prevailing Wage? (required)
• Do you want to include a question for respondents to confirm that they will accept all County contract terms & Conditions? (required) —

  If "YES" Buyer must attach the associated contract or contract language in the Attachments section.

• Basis for Award (Calendar Days) (required) —

  Proposal responses will be considered valid for a period of [##] calendar days after RFP closing date above (Enter a number value only such as "90" or "120").