Fuel Services for Air Support Unit

The City of Tucson Police Department (TPD) Air Support Unit (ASU) seeks to establish a contract with a qualified vendor to provide bulk delivery of Jet-A turbine aviation fuel for use in departmental aircraft. Fuel shall be delivered directly into the Air Support Unit’s on-site fuel storage device located at the ASU hangar.

The intent of this contract is to ensure a reliable, timely, and safe supply of aviation-grade Jet-A fuel to support continuous law enforcement aviation operations.

Project Details

• Reference ID: 260210
• Department: Police Department
• Department Head: Chad Kasmar (Chief of Police)

Important Dates

• Questions Due: 2026-05-14T21:00:00.000Z
• Pre-Proposal Meeting: 2026-05-07T22:00:00.000Z — Teams Meeting: Microsoft Teams meeting Join: https://teams.microsoft.com/meet/290655609678413?p=6ZIPexyyJPaRgo435F Meeting ID: 290 655 609 678 413 Passcode: Gw7qz6Ru ________________________________________ Need help? | System reference Dial in by phone +1 213-293-2303,,100683592# United States, Los Angeles Find a local number Phone conference ID: 100 683 592#

Evaluation Criteria

• Price (35 pts) —

  Offerors shall submit a price proposal for the supply and delivery of Jet-A aviation turbine fuel to the Tucson Police Department Air Support Unit.

  Pricing Structure

  Offerors shall provide the following pricing information:

  1. Fuel Price Basis

     • The Tucson metropolitan area Jet-A wholesale bulk fuel price, defined as the vendor’s actual acquisition cost prior to the application of any markups, fees, or surcharges.

  2. Vendor Differential

     • Provide the proposed per-gallon markup, expressed as a fixed amount or percentage, above the Tucson metropolitan area Jet-A wholesale bulk fuel price (vendor’s acquisition cost), to be charged to and paid by the City of Tucson.

     • The differential price shall be the final markup price, which includes all costs associated with delivery, transportation, handling, and administrative expenses.

  3. Delivery Charges

     • Identify any additional delivery fees associated with each fuel delivery.

     • If no additional delivery fee is required, indicate that delivery is included in the differential price.

  4. Minimum Delivery Quantities

     • Identify any minimum delivery quantities required.

  5. Estimated Annual Volume

     • Pricing should assume an estimated annual consumption of approximately 50,000 gallons, delivered in increments sufficient to refill the 1,000-gallon tank approximately once a week.

   

   

• Method of Approach (35 pts) —

  Offerors shall provide their approach to providing reliable bulk Jet-A aviation fuel delivery services to the Tucson Police Department Air Support Unit.

  1. Provide Details on your Delivery Operations

  2. Provide details on the procedures used to receive, schedule, and fulfill fuel delivery requests initiated by Air Support Unit personnel via telephone. Include details on your ability to complete deliveries within three (3) business days and no later than seven (7) calendar days following a request for service.

  3. Describe how delivery and scheduling will be coordinated with Air Support Unit personnel to ensure deliveries occur during normal business hours (Monday–Friday, 0700–1700 hours) unless otherwise approved. Include procedures for accommodating after-hours deliveries, including the ability to provide a minimum of twenty-four (24) hours advance notification to the City prior to delivery.

  4. Describe the equipment and delivery vehicles that will be utilized to transport and dispense Jet-A fuel. Provide details on how your vehicles are properly equipped, certified for aviation fuel transport, and capable of safely delivering fuel into a 1,000-gallon aviation fuel storage trailer located at the ASU hangar.

  5. Describe procedures used to ensure the fuel delivered meets ASTM D1655 specifications for Jet-A aviation turbine fuel, including quality control measures, filtration, contamination prevention, and fuel sampling procedures.

  6. Describe in detail your safety practices and procedures for aviation fuel transport and delivery, including:

  • Spill prevention procedures

  • Emergency response protocols

  • Environmental compliance

  • Personnel training for aviation fuel handling

  7. Provide details on your operational capacity and contingency planning to ensure consistent fuel availability and timely delivery throughout the contract term.

  8. Provide details on the report for Bulk Wholesale cost when requested.

• Qualifications and Experience (30 pts) —

  Offerors must demonstrate the experience, qualifications, and operational capability necessary to safely and reliably provide bulk aviation Jet-A fuel delivery services.

  At a minimum, Offerors shall provide the following information:

  Company Experience

  Provide a description of the Offeror’s experience in the transportation and delivery of aviation turbine fuel (Jet-A). Offerors should include the number of years the company has been engaged in aviation fuel supply and delivery services.

  Relevant Aviation Fuel Delivery Experience

  Provide at least two examples of current or recent contracts for the delivery of Jet-A aviation fuel to some of the following entities:

  • Government agencies

  • Airports

  • Aviation operators

  • Law enforcement aviation units

  • Commercial aviation operations

   

  Personnel Qualifications

  Describe the qualifications and training of personnel responsible for aviation fuel transport and delivery, including:

  • Hazardous materials training

  • Fuel handling certifications

  • Safety training related to aviation fuel delivery

  Equipment and Infrastructure

  Provide a description of the Offeror’s fuel storage, transportation equipment, and delivery infrastructure, including:

  • Number and type of fuel delivery trucks

  • Filtration systems

  • Safety equipment

  • Fuel quality assurance procedures

  Licensing and Compliance

  Offerors must demonstrate compliance with all applicable federal, state, and local regulations governing the transport and delivery of aviation fuel.

  This may include, but is not limited to:

  • Hazardous Materials Transportation compliance

  • Department of Transportation regulations

  • Environmental and safety regulations

Submission Requirements

• Discounts —

  As stated in the Instructions to Offerors. Discounts, the price(s) herein can be discounted by _______%, if payment is made within ______ days. These payment terms shall apply to all purchases and to all payment methods.

• Cooperative Purchasing Program —

  Cooperative Purchasing allows other public agencies to piggyback on the City of Tucson’s contracts. Will your firm provide the City of Tucson, as the lead agency on this regional contract, a rebate in the form of a percentage of sales based upon the other agencies sales?

• If yes, please state the percentage rebate you will provide.
• Does your firm have a City of Tucson Business License?
• Please upload a copy of your business license.
• Forms to be Filled Out —

  Please ensure that all required information is included with your response.

  1. Response to Evaluation Criteria
  2. Pricing Proposal
  3. Offer and Acceptance Form
• Response to Evaluation Criteria (required) —

  Please upload your response to the Evaluation Criteria.

• Pricing Proposal —

  Please upload your Pricing Proposal (if applicable).

• Offer and Acceptance Form (required) —

  Please upload your signed Offer and Acceptance form.

• Does your response to this solicitation include a request to keep any portion confidential and withhold it from the public record? (required) —

  Please note: The City of Tucson is a public agency subject to public records laws. Therefore, all requests to withhold information from the public record must be accompanied by justification. Pricing will not be held confidential.

• Confidential Information (required) —

  If you answered yes, then you must use this field to identify the sections of your submittal that you are requesting be withheld from public record. 

  If sections are not identified as confidential in this field, your request to hold information confidential may not be accepted.

  Please note: The City of Tucson is a public agency subject to public records laws. Therefore, all requests to withhold information from the public record must be accompanied by justification. Pricing will not be held confidential.

• Is your firm submitting any exceptions for the City's consideration?  (required) —

  In accordance with Instructions to Offerors - Exceptions to Contract Provisions, any exceptions that an offeror wishes to submit for the City's consideration must be indicated here in order to be considered.

• Define the exceptions you are requesting. (required)
• Living Wage (required) —

  Will Living Wage Requirements be a part of the resulting contract?

• Will the resultant contract have Federal Funding? (required)
• Special Terms and Conditions (required) —

  Please select the required language that should be included under Special Terms and Conditions for this project. Please select all that apply.

• Insurance Requirements (required) —

  Please select the additional insurance coverages required for this project. Please select all that apply.

• Initial Term of Contract (required) —

  What is the initial term of the contract?

  Please use the following format: one (1)

  Even if you selected auto renewal, you need to add the initial term, i.e. one (1)

• Renewal Options (required) —

  Will renewal options be given with this contract?

  If you selected Auto Renewal, select No.

• Renewal Term (required) —

  What is the renewal term of the contract?

  Please use the following format: four (4)

  If no extension options will be given or you selected automatic renewals, please enter "N/A".

• Pricing (required) —

  Will you build the pricing table in OpenGov Procurement?

• Separate Pricing Document (required) —

  If you will be requesting the pricing to be provided by the vendor outside of the OpenGov system, have you attached the required document to this solicitation?

• Attachments (required) —

  Do you have any attachments?