FY26 Large Excavator

The RFP seeks competitive proposals from qualified Firms to provide a large excavator to perform the routine tasks of the Ada County Highway District (ACHD).

Background

NOTE: Bid Opening Zoom Meeting Link:

Join Zoom Meeting:

BID ZOOM MEETING LINK

Meeting ID: 853 4920 0922

Passcode: 028768

Project Details

• Reference ID: FL26-07
• Department: Fleet Services
• Department Head: Joe Shoen (Fleet Manager)

Important Dates

• Questions Due: 2026-07-08T22:30:00.000Z
• Answers Posted By: 2026-07-09T22:30:00.000Z

Evaluation Criteria

• PROPOSAL COST (30 pts) —

  First Low Cost = 10,

  Second Low Cost = 9, et. al.

• SPECIFICATIONS (120 pts) —

  Scoring for the following two sections shall be conducted as outlined below:

  1. Submission of the Completed Specification Matrix and Supporting Content
     Required line items will be assigned a value of up to 100. 
  2. Specification Verification Information (SVI)
     Proposals must include the required Specification Verification Information (SVI). This section will be evaluated with a maximum possible score of 20 points.

  Total Maximum Score
  120 points

• EXPECTED DELIVERY / LEAD TIMES (100 pts) —

  Timely delivery and installation are considered essential requirements. The large excavator must be delivered between October 1, 2026, and October 30, 2026.

  Maximum Score
  The maximum score for this section shall be 100 points.

Submission Requirements

• Authorized Representative Signature (required) —

  Once you start your proposal you will be asked to complete a DocuSign form.

• Firm's Name (required) —

  Please provide the Firm's Name

  Example: ABC Contractor

• Firm's Address (required) —

  Must provide Firm's "Full Address" 

  (Number, Street and any Suite, City, State and Zip Code)

• Firm's Individual Contact Name and Title (required) —

  Must provide the "Full Name" and "Title" of the individual responsible for overseeing this contract. 

• Firm's Individual Contact Phone Number (required) —

  Must provide the contact phone number of the individual overseeing this contract. 

• Firm's Fax Number (required) —

  Please provide the firm's fax number. 

  Note: If the firm no longer utilizes a fax line, you may indicate "N/A."

• Individual Contact E-mail Address (required) —

  Must provide the email address of the individual overseeing this contract.

• ACHD Policy for Equal Employment Opportunity (required) —

  The Firm does not and will not discriminate against any person, employee, or applicant for employment because of these protected classes on the bases of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, military status, genetic information, or any other status protected by federal, state or local law in accordance with ACHD Policy for Equal Employment Opportunity

  Please confirm

• Title 49 CFR Part 21 Non-Discrimination Statement (required) —

  The Firm does not and will not discriminate against any person, employee, or applicant for employment because of race, color, religion, gender, national origin, age or disability in accordance with Title 49 CFR Part 21.

  Please Confirm

• Disadvantaged Business Enterprise (DBE) Status (required) —

  Is the Respondent Firm a Disadvantaged Business Enterprise (DBE)?

• Specification Matrix (required) —

  Please download the below documents, complete, and upload.

   

  These Specifications contained in the Matrix below are intended as Ada County Highway District’s (ACHD) Minimum Guidelines. The following narrative provides instructions for completing the Specifications Matrix:

   

  1. The YES or NO columns must be checked for all Numbered Specification Line Items.

   

       a. If the Respondent is providing a Specification Item, the YES Column of the Specifications Matrix must be checked. Then, in the IDENTIFY SPECIFICATION column, list the Manual, Section, and Page Number location for all attached Specification Verification Information (SVI) cited. Failure to provide accurate citation(s) for attached SVI shall render the proposal non-responsive. SVI has a 15 page maximum. 

   

       b. If the Respondent is not providing a Specification Item, the NO Column of the Specifications Matrix must be checked. In this case, there will be no citations in the IDENTIFY SPECIFICATION column and no Additions/Adjustments/Substitutions (A/A/S) in the COMMENT Column of the Specifications Matrix.

   

       c. Additions/Adjustments/Substitutions (A/A/S) may be necessary to meet the Specifications. When A/A/S are necessary, these exceptions must be listed in the COMMENT Column of the Specifications Matrix. Then, in the IDENTIFY SPECIFICATION column, list the Manual, Section, and Page Number location for all attached A/A/S Information cited. Failure to provide accurate citation(s) for attached A/A/S Information shall render the proposal non-responsive.

   

  2. Please note that, when a Specification Item within the Matrix lists a certain manufacture, it is the brand name or its equal. Bidders who represent other brands or models as “or equal” must furnish sufficient data with their Proposal for ACHD to determine if the goods offered conform to the Specifications. ACHD reserves the right to determine equivalency. The sufficient data provided must conform to the Citation and Page Limit requirements stated in 1.a. above.

   

  3. Any feature advertised as a “standard issue item” will be included with these units unless the feature is replaced with an optional item in these Specifications.

   

  4. For evaluation purposes, required line items have a value up to one hundred (100) points unless otherwise noted.

• Specification Verification Information (SVI) Upload (required) —

  Please upload the required Specification Information (15-page max)

  Proposals must include the required Specification Verification Information (SVI). This section will be evaluated with a maximum possible score of 20 points. 

• Expected Delivery / Lead Times (required) —

  What is the expected lead time or delivery date?

  Timely delivery and installation are considered essential requirements. The large excavator must be delivered between October 1, 2026, and October 30, 2026. 

  Maximum Score
  The maximum score for this section shall be 100 points.

• Dates of Publication (required) —

  Dates of Publication: August 17 and 24, 2021

  Example Format: August 17 and 24, 2021

• Pricing Proposal (required) —

  Will you require an electronic pricing table for this project?

• Is this an Informal or Formal Procurement? (required)
• Summary Scope of Work? (required) —

  The RFP seeks competitive proposals from qualified Firms to provide _____________. (fill in the blank)

Questions & Answers