FY27 Fleet Maintenance Parts

The Fleet Department of Ada County Highway District (ACHD) is seeking competitive proposals from qualified firms to provide staffing, transportation, management, and parts necessary to run an efficient and effective parts operation to support the ACHD Fleet.

Background

NOTE: Bid Opening Zoom Meeting Link:

Join Zoom Meeting:

BID ZOOM MEETING LINK

Meeting ID: 853 4920 0922

Passcode: 028768

Project Details

• Reference ID: FL27-02
• Department: Fleet Services
• Department Head: Joe Shoen (Fleet Manager)

Important Dates

• Questions Due: 2026-07-29T22:30:00.000Z
• Answers Posted By: 2026-07-30T22:30:00.000Z

Evaluation Criteria

• PROPOSAL COST (200 pts) —

  First Low Cost = 200,

  Second Low Cost = 180, et. al.

• PARTS MARK-UP COSTS: (150 pts) —

  First Low Cost = 150,

  Second Low Cost = 130, et. al.

• MONTHLY OPERATION COSTS (100 pts) —

  First Low Cost = 100,

  Second Low Cost = 80, et. al.

  
  
  

• FIRM HISTORY, EXPERIENCE, AND REFERENCES: (40 pts) —
  1. Firm's History (5 points)
  2. Quality Work and Satisfactory Project Completion (20 points max)
  3. Positive Customer Service (10 points max)
  4. Experience with Government Agencies (5 points max)
• FIRM QUALIFICATIONS: (40 pts) —
  1. Specifications Matrix Completion. (40 points max)
• PROJECT UNDERSTANDING AND APPROACH: (50 pts) —
  1. Scope of Work/Specification Understanding. (25 points max)
  2. Experience and Knowledge of Requirements. (10 points max)
  3. Project Approach. (10 points max)
  4. Project Services Cost. (5 points max) 
• FIRM PAST PERFORMANCE: (10 pts) —
  1. *Past Positive Work History with ACHD (10 points max)
  2. No Past Work History with ACHD. (0 points)

Submission Requirements

• Authorized Representative Signature (required) —

  Once you start your proposal you will be asked to complete a DocuSign form.

• Firm's Name (required) —

  Please provide the Firm's Name

  Example: ABC Contractor

• Firm's Address (required) —

  Must provide Firm's "Full Address" 

  (Number, Street and any Suite, City, State and Zip Code)

• Firm's Individual Contact Name and Title (required) —

  Must provide the "Full Name" and "Title" of the individual responsible for overseeing this contract. 

• Firm's Individual Contact Phone Number (required) —

  Must provide the contact phone number of the individual overseeing this contract. 

• Firm's Fax Number (required) —

  Please provide the firm's fax number. 

  Note: If the firm no longer utilizes a fax line, you may indicate "N/A."

• Individual Contact E-mail Address (required) —

  Must provide the email address of the individual overseeing this contract.

• ACHD Policy for Equal Employment Opportunity (required) —

  The Firm does not and will not discriminate against any person, employee, or applicant for employment because of these protected classes on the bases of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, military status, genetic information, or any other status protected by federal, state or local law in accordance with ACHD Policy for Equal Employment Opportunity

  Please confirm

• Title 49 CFR Part 21 Non-Discrimination Statement (required) —

  The Firm does not and will not discriminate against any person, employee, or applicant for employment because of race, color, religion, gender, national origin, age or disability in accordance with Title 49 CFR Part 21.

  Please Confirm

• Disadvantaged Business Enterprise (DBE) Status (required) —

  Is the Respondent Firm a Disadvantaged Business Enterprise (DBE)?

• Proposal Narratives
• Firm History (required) —

  Respondents shall provide a narrative of the Firm’s History. 

   

• Firm Experience (required) —

  Respondents shall provide a description of the Firm’s Experience including primary emphasis and interactions with government agencies.

• Firm Qualifications - Specification Matrix (required) —

  Please download the below documents, complete, and upload.

• Key Personnel (required) —

  Respondents shall submit the name of each individual proposed as Key Personnel for the Project, together with a written summary résumé not to exceed one-half (½) page per individual.

  Each résumé shall clearly describe the individual’s relevant qualifications, experience, and role in the project's performance.

  Hyperlinks or external references shall not be submitted and will not be accepted.

• Project Understanding and Approach (required) —

  A. Scope of Work Understanding by following every detail asked to provide within the Scope of Work.

  B. Experience and knowledge of Requirements.

  C. Project Approach

  D. Project Services Cost 

• Specification Verification Information (SVI) Upload (required) —

  Please upload the required Specification Information (15 page max)

• Expected Delivery / Lead Times (required) —

  What is the expected lead time or delivery date?

• Other Information —

  Respondents may provide other information pertinent to the evaluation of the Respondents’ Experience and Qualifications, i.e., awards, certifications.

• Reference One (1) (required) —

  Must provide Company/Firm Name, Contact Person Name, Firm Address, Firm Phone Number, Contact Number, and E-mail Address.

• Reference Two (2) (required) —

  Must provide Company/Firm Name, Contact Person Name, Firm Address, Firm Phone Number, Contact Number, and E-mail Address.

• Reference Three (3) (required) —

  Must provide Company/Firm Name, Contact Person Name, Firm Address, Firm Phone Number, Contact Number, and E-mail Address.

• Dates of Publication (required) —

  Dates of Publication: August 17 and 24, 2021

  Example Format: August 17 and 24, 2021

• Pricing Proposal (required) —

  Will you require an electronic pricing table for this project?

• Is this an Informal or Formal Procurement? (required)
• Summary Scope of Work? (required) —

  The RFP seeks competitive proposals from qualified Firms to provide _____________. (fill in the blank)