FY27 Liquid Asphalt Material

ACHD is seeking liquid asphalt material as specified in the specifications.

Background

NOTE: Bid Opening Zoom Meeting Link:

Join Zoom Meeting:

BID ZOOM MEETING LINK

Meeting ID: 853 4920 0922

Passcode: 028768

Project Details

• Reference ID: MO27 - 01
• Department: Maintenance Operations
• Department Head: Lloyd Carnegie (Maintenance Manager)

Important Dates

• Questions Due: 2026-07-22T22:30:00.000Z
• Answers Posted By: 2026-07-23T22:30:00.000Z

Evaluation Criteria

• SPECIFICATIONS —

  FY2027 LIQUID ASPHALT MATERIAL SPECIFICATIONS

   

  Reference within these specifications will be made to the standard that applies. Standard specifications noted are those that are industry recognized and used.

  Estimated total annual use (all schedules) for the following items is:

   

  1. CSS-1 - 50 tons

   

  2. LMCRS-2H – 9,000 tons (For bidding purposes assume 4,500 tons delivered and 4,500 tons picked up at plant)

   

  3. HFE-150 – 400 tons (For bidding purposes assume 200 tons delivered and 200 tons picked up at plant)

   

  4. CVRS-2P – 400 tons (For bidding purposes assume 200 tons delivered and 200 tons picked up at plant)

   

  5. Tanker standby time with operator after 4 hours – 50 hours

   

  6. Quickset Fog Seal - 2,000 tons

   

  Ada County Highway District (ACHD) will take random samples of all liquid asphalt furnished, except for the first 100 gallons discharged from a load of asphalt. All subsequent loads of asphalt will be subject to random testing in this manner. ACHD will conduct random sampling daily and when it determines that further sampling is required. Samples will be tested at ACHD's discretion. The testing of the liquid asphalt sample for viscosity may be conducted by ACHD. All subsequent testing will be conducted by a material lab chosen by ACHD.

   

  ACHD reserves the right to reject or send back liquid asphalt when ACHD field personnel determine that, in their best judgment, the liquid asphalt does not meet the required specifications.  In the event that subsequent laboratory test results of samples taken from a rejected load show that the rejected material was within these specifications, ACHD will pay a five percent (5%) charge for the rejected asphalt.

   

  For loading and unloading operations of ACHD trucks at supplier’s plant location, the preferred method would be to have both top and bottom loading options available and the ability to facilitate this process without the use of the truck’s pump. This is a preference and not mandatory.

             

  ITEM 1 - CATIONIC EMULSIFIED ASPHALT CSS-1

   

  2017 ISPWC Specification Section 805.2.3.C, Section 805.3.2, and modified by ACHD Emulsion Table I, page III-5 of 2025 Liquid Asphalt Material Specifications.

   

  1. Type and grade: CSS-1.

   

  2. Delivery Temperature: 140°F at time of loading.

   

  3. Request unit price for cationic emulsified asphalt picked up by ACHD at the bulk plant. Adequate facilities must be available to load ACHD equipment at no additional cost to ACHD.

   

   

   

  ITEMS 2A AND 2B – CATIONIC EMULSIFIED ASHPHALT LMCRS-2H

   

  1. 2017 ISPWC Specification, Section 805 and modified by ACHD Emulsion Table I, page III-5 of 2027 Liquid Asphalt Material Specifications.

   

  b. LMCRS-2H to be an emulsified blend of asphalt, latex, water, and emulsifiers made from a base stock of PG 64-22 liquid asphalt.

   

  c. Type and grade: LMCRS-2H.

   

  d. Temperature: At least 155°F at the time of loading.

   

  e.    The material shall break and set satisfactory to permit vehicle traffic use within a maximum 15 minutes. There shall be no bleeding, tracking or stripping after 15 minutes at an ambient temperature range of 60°F to 100°F and an application rate of 0.28 to 0.38 gallons per square yard.

   

  f.     The Supplier who is awarded the contract to supply the LMCRS-2H, shall provide a onetime supply of material for applying a test strip 500-foot long by 12-feet wide at the rate of 0.36 gallons per square yard using ACHD equipment to assure that the product meets these specifications. The cost of supplying the material for the test strip shall be incidental to the per ton price of the material and, therefore, shall be included in the overall annual material purchase.

   

  g. The specifications provide a range for acceptable material. ACHD has a very refined chip seal process which at times occurs in areas of very high traffic. Therefore, ACHD may request adjustments to the material to modify the viscosity or demulsibility while remaining within the range of the specification. In the sole discretion of ACHD, should the material not perform as desired, manufacturer will modify or re-mill to adjust the characteristics of viscosity and demulsibility. ACHD shall provide a minimum notice of 24 hours for any adjustment, and any such adjustment will be considered incidental to the contract and no additional payment will be made.

   

   2A: Request unit price for cationic emulsified asphalt picked up by ACHD at the bulk plant. Adequate facilities must be available to load ACHD equipment at no additional cost to ACHD.

   

  2B: Request unit price for cationic emulsified asphalt to be delivered to job sites within Ada County. This unit price shall include four (4) hours of standby and associated costs for furnishing a tanker with at least 6,000-gallon capacity to locations designated by ACHD. With 24-hour notice, the supplier shall provide up to five (5) tankers. Should the requested number of tankers not be available, ACHD shall be entitled to “Liquidated Damages” of $1,000 per tanker for each day the requested number is not provided.

  ITEMS 3A AND 3B – ANIONIC EMULSIFIED ASPHALT HFE-150

   

  1. 2017 ISPWC Specification, Section 805 and modified by ACHD Emulsion Table I, page III-5 of 2027 Liquid Asphalt Material Specifications.

   

  b. HFE-150 to be emulsified blend of asphalt, latex, water, and emulsifiers made from a base stock of AC 120-150 liquid asphalt.

   

  c. Type and grade: HFE-150.

   

  d. Temperature: At least 130°F at loading time.

   

   

  3A: Request unit price for anionic emulsified asphalt picked up by ACHD at the bulk plant. Adequate facilities must be available to load ACHD equipment at no additional cost to ACHD.

   

  3B: Request unit price for anionic emulsified asphalt to be delivered to job sites within Ada County. This unit price shall include four (4) hours of standby and associated costs for furnishing a tanker with at least 6,000 gallon capacity to locations designated by ACHD. With 24 hour notice, the supplier shall provide up to five (5) tankers. Should the requested number of tankers not be available, ACHD shall be entitled to “Liquidated Damages” of $1,000 per tanker for each day the requested number is not provided.

   

  ITEMS 4A AND 4B – CATIONIC EMULSIFIED ASPHALT CVRS-2P

   

  1. 2017 ISPWC Specification, Section 805 and modified by ACHD Emulsion Table I, page III-5 of 2027 Liquid Asphalt Material Specifications.

   

  2. CVRS-2P to be emulsified blend of asphalt, latex, water, and emulsifiers made from a base stock of PG 64-22 liquid asphalt.

   

   

  c. Type and grade: CVRS-2P.

   

         d. Temperature: At least 155°F at time of loading.

   

  e.    The material shall break and set satisfactory to permit vehicle traffic use within a maximum 15 minutes. There shall be no bleeding, tracking or stripping after 15 minutes at an ambient temperature range of 60°F to 100°F and an application rate of 0.28 to 0.38 gallons per square yard.

   

  f.     The Supplier who is awarded the contract to supply the CVRS-2P, shall provide a onetime supply of material for applying a test strip 500-foot long by 12-feet wide at the rate of 0.36 gallons per square yard using ACHD equipment to assure that the product meets these specifications. The cost of supplying the material for the test strip shall be incidental to the per ton price of the material and, therefore, shall be included in the overall annual material purchase.

   

  g. The specifications provide a range for acceptable material. ACHD has a very refined chip seal process which at times occurs in areas of very high traffic. Therefore, ACHD may request adjustments to the material to modify the viscosity or demulsibility while remaining within the range of the specification. In the sole discretion of ACHD, should the material not perform as desired, manufacturer will modify or re-mill to adjust the characteristics of viscosity and demulsibility. ACHD shall provide a minimum notice of 24 hours for any adjustment, and any such adjustment will be considered incidental to the contract and no additional payment will be made.

   

   

  4A: Request unit price for cationic emulsified asphalt picked up by ACHD at the bulk plant. Adequate facilities must be available to load ACHD equipment at no additional cost to ACHD.

   

  4B: Request unit price for cationic emulsified asphalt to be delivered to job sites within Ada County. This unit price shall include four (4) hours of standby and associated costs for furnishing a tanker with at least 6,000 gallon capacity to locations designated by ACHD. With 24-hour notice, the supplier shall provide up to five (5) tankers. Should the requested number of tankers not be available, ACHD shall be entitled to “Liquidated Damages” of $1,000 per tanker for each day the requested number is not provided.

   

   

  ITEM 5 – TANKER STANDBY TIME WITH OPERATOR AFTER 4 HOURS

  ITEM 6 - CATIONIC EMULSIFIED ASPHALT QUICKSET FOG SEAL

  a. 2017 ISPWC Specification, Section 805 and Modified by ACHD Emulsion Table I, page III-5 of 2027 Liquid Asphalt Material Specifications.

  b. Delivery temperature at the time of loading shall be a minimum of 140° For manufacturer’s recommendations, as agreed to by ACHD.

   

  c. Quickset fog seal, when diluted, shall break and set satisfactory to permit vehicle traffic use within a maximum 15 minutes without vehicle tracking or picking up of the material at an ambient temperature range of 60°F to 100°F and an application rate of 0.06 to 0.10 gallons per square yard.

   

  d. Quickset fog seal will be supplied at a diluted mixture with a minimum asphalt residue of 40%.

   

  e. The Supplier who is awarded the contract to supply the Quickset fog seal shall provide a one­time supply of material for applying a test strip 500-foot long by 12-feet wide at the rate of 0.10 gallons per square yard using ACHD equipment to assure that the product meets these specifications. The cost of supplying the material for the test strip shall be incidental to the per ton price of the material and, therefore, shall be included in the overall annual material purchase.

   

  f. The specifications provide a range of acceptable material. ACHD has a very refined chip seal process which at times occurs in areas of very high traffic. Therefore, ACHD may request adjustments to the material to modify the viscosity or demulsibility while remaining within the range of the specification. In the sole discretion of ACHD, should the material not perform as desired, manufacturer will modify or re-mill to adjust the characteristics of viscosity and demulsibility. ACHD shall provide a minimum of 24 hours’ notice for any adjustment, and any such adjustment will be considered incidental to the contract and no additional payment will be made.

  g.   Request unit price for cationic emulsified asphalt quickset fog seal picked up by ACHD at the bulk plant. Adequate facilities must be available to load ACHD equipment at no additional cost to ACHD.

  h. ACHD will provide 24-hour notice for any requested changes.

   

   

   

  Ada County Highway District

  ACHD Emulsion Table I

  2027 Specifications

   

  

   

  * Quickseal Fog Seal residue by distillation is specified as a diluted material all other testing is performed on quickseal concentrate. Quickseal must be diluted by supplier.

  **Demulsibility modified to use 20 mL, 0.8% sodium dioctyl sulfosuccinate solution.                                                       

  ***Due to inherent instability of very rapid breaking emulsions the product acceptance of the Viscosity, Demulsibility, Particle Charge and Sieve test results must be based on supplier certification or must be tested on the same day as delivery.                                                                                                                 

  ****Distillation must be done within 48 hours of material delivery to the jobsite.                                                                                                                                                                                 

• MULTIPLE DOCUMENTS TO MAKE UP ENTIRE AGREEMENT —

  Sections 2 through 7 as well as the Notice , taken together, shall make up the entire Agreement between the Ada County Highway District (ACHD) and the successful Bidder. The Bidder should carefully read and understand all these documents. By signing and submitting the proposal in VENDOR QUESTIONNAIRE, the successful bidder does herein agree to abide by the terms and conditions of the entire Agreement.

• DOCUMENT INTERPRETATION —

  All Bidders submitting a Bid shall have thoroughly examined all the content contained in the Invitation To Bid (ITB) Documents. Should there be any doubt as to any meaning or intent of any ITB statement or provision, the Bidder should submit their inquiries in writing as prescribed in the ITB Legal Notice. Any interpretation that may alter or change the ITB Documents will be in writing, in the form of an Addendum, which will be furnished to all bidders receiving the ITB Documents. ACHD will not be responsible for any other explanation or interpretation of the ITB Documents. Bidders shall acknowledge all Addenda on the Submittal Form with their Bid Documents or be deemed non-responsive.

• BIDDER UNDERSTANDING —

  Each Bidder must adequately inspect the ITB Documents and make themselves thoroughly familiar with the content of the ITB Documents. It shall be the Bidder's obligation to verify, to their complete satisfaction, all information contained in the ITB Documents.
  
  The submission of a Bid Document will constitute an incontrovertible representation by the Bidder that they have been given adequate opportunity to be acquainted with the ITB Documents. Further the Bidder has, to their satisfaction, resolved any questions regarding any perceived conflicts, ambiguities, errors, and discrepancies contained within the ITB Documents.

• PREPARATION OF BID —

  Bidders must provide all information in the form and in the format required in the ITB Documents, and submit their Bid Document by the date and time specified. If samples or supporting documentation is required, such documentation must be submitted with the Bid Document. If Addenda have been issued concerning the solicitation, Bidders must acknowledge all Addenda as instructed. Failure to acknowledge all Addenda as instructed will be a basis for rejecting the submission as non-responsive.
  
  Bidders shall sign their Bid Document in the space(s) provided therefore. If the Bidder is a corporation, the legal name of the corporation shall be entered together with the original signature of an agent authorized to sign contracts on behalf of the corporation. If the Bidder is a partnership, the true name of the firm shall be entered together with the original signature of the partner(s) authorized to sign contracts on behalf of the partnership
  
  All blank spaces in the Bid Document must be filled in, preferably in black ink or typewritten. No changes may be made in the phraseology of the forms nor may the Bidder add any phraseology conditioning the acceptance of the award. In case of a discrepancy between unit and total prices, unit prices shall govern.
  
  A Bid Document may be deemed unresponsive if it contains omissions, erasures, alterations, or additions of any kind not initialed by the Bidder signatory; or items which fail to conform to the conditions of the ITB Documents.

• COMPLIANCE —

  The proposal submitted must comply with the Specifications and the General Terms and Conditions included herein, and any addendum issued. Failure to comply will result in rejection of the bid as void and non-responsive.

• BID SUBMITTAL —

  Sealed bids will be received for FY27 Liquid Asphalt Material through the Ada County Highway District’s eProcurement Portal located at https://procurement.opengov.com/portal/achdidaho

  The Ada County Highway District's (ACHD) e-Procurement Portal Clock is the official clock for the determination of all deadline dates and times.

  Bid Document Responses will not be accepted after the submission deadline regardless of any technical difficulties, such as internet connectivity issues. Submissions will not be considered, even if attempted within the final thirty (30) minutes, nor will exceptions be made for calls made to procurement close to the deadline. The Ada County Highway District strongly recommends that all respondents complete and submit bid document response well in advance of the specified deadline.

  Respondents are solely responsible for ensuring that their bid document response are timely submitted to ACHD via the eProcurement Portal.

  ACHD assumes no responsibility for any failures of computer systems or equipment that may result in partial or incomplete submissions, nor for failure to meet the required deadline as outlined in the solicitation.

  Should any technical issues arise during the submission of the bid document response within OpenGov (ACHD e-Procurement Portal), please utilize the "chat" feature of the "contact us" section under OpenGov Support for assistance.

  Neither OpenGov nor ACHD guarantees uninterrupted access to the OpenGov website or error-free services. Furthermore, neither party will be held liable for any inadvertent disclosure of repository information or unauthorized access by third parties.

  "Disruption to electronic communications" or "service loss" refers to unplanned events that significantly hinder or entirely prevent the normal functionality of electronic communications systems, such as cyberattacks, intentional disruptions (e.g., government shutdowns), power outages, or natural disasters. It does not apply to other technical issues, including operator errors or internet connectivity problems.

  In the event of a disruption to electronic communications or service loss by OpenGov within four (4) hours of submission deadline, ACHD will investigate the reported incident in coordination with OpenGov. If the disruption is confirmed, ACHD will work to provide the best possible resolution to ensure respondents have the opportunity to submit their responses. ACHD will notify all affected parties via email through OpenGov regarding any incidents and the resolutions.

   

• BID FORMS —

  Bidders must provide all information required in the Bid and submit the Bid by the date and time specified. If supporting documentation is required, such documentation must be submitted with the response to this solicitation. If addenda have been issued in relation to the solicitation, bidders must acknowledge all addenda. Failure to submit these required documents will be a basis for rejecting the submission as non-responsive.
  
  The bidder shall sign the bid in the space(s) provided therefore. If the bidder is a corporation, the legal name of the corporation shall be entered together with the original signature of an agent authorized to sign contracts on behalf of the corporation. If the bidder is a partnership, the true name of the firm shall be entered together with the original signature of the partner(s) authorized to sign contracts on behalf of the partnership.
  
  All blank spaces in the bid form must be filled in, preferably in black ink or typewritten. No changes may be made in the phraseology of the forms nor may the bidder add any phraseology conditioning the acceptance of the award. In case of a discrepancy between unit and total prices, unit prices shall govern.
  
  A bid will be deemed unresponsive if it contains omissions, erasures, or alterations not initialed by the bidder signatory, additions of any kind, prices not called for, prices which are obviously unbalanced, or items which fail to conform to the conditions of the Invitation To Bid.

• INTERPRETATIONS OF QUANTITIES IN BID SCHEDULE —

  The quantities appearing in the bid schedule are approximate and are prepared for the comparison of bids. The scheduled quantities may be increased, decreased, or omitted. ACHD retains the right to place multiple orders throughout the duration of the agreement. Furthermore, ACHD may elect to extend the duration of the agreement.

• BID OPENING —

  Bids will be opened at the date, time, and place specified in the Introduction. No person will be denied the right to be present during the bid opening process. Bids may be received up to but not later than Wednesday, July 29, 2026 at 3:00 pm via the Ada County Highway District’s eProcurement Portal located at https://secure.procurenow.com/portal/achdidaho. The Ada County Highway District’s e-Procurement Portal Clock is the official clock for the determination of all deadline dates and times. Without exception, bids will not be accepted after the submission deadline regardless of any technical difficulties such as poor internet connections. The Ada County Highway District strongly recommends completing your response well ahead of the deadline.

• ELECTRONIC OR WRITTEN MODIFICATION OF PROPOSAL —

  In all instances, a Bidder may modify their Bid at any time prior to the scheduled closing date and time for the receipt of bids through the eProcurement portal.
  
  In all instances, Bid modifications that are not submitted as required herein or that contain irregularities that make the Bid incomplete, indefinite, or ambiguous will be rejected.

• WITHDRAWAL OF BID —

  Any bid may be withdrawn prior to the scheduled date and time set for bid opening by clicking un-submit within the e-procurement portal by the bidder or their authorized agent. No bid may be withdrawn after the date and/or time set for the bid opening.

• BID SECURITY —

  If Bid Security is required, bids must be accompanied by an original certified check, cashier's check, or a bid bond (collectively referred to hereafter as “Bid Security”) issued by a surety authorized to issue such bonds in the State of Idaho, in the amount of ten percent (10%) of the total amount of the bid submitted. PDF versions will be acceptable for Bid Submittals. Original checks will be required to be physically delivered to ACHD within 48 hours of the submission deadline.

• RETURN OF BID SECURITY —

  If Bid Security is required, within 15-calendar days after award of the contract, ACHD will return Bid Securities, other than bid bonds, to all Bidders whose bids are not to be further considered in awarding the contract. The Bid Security, including bid bond if applicable, of the Successful Bidder shall be retained until the contract has been fully executed and the Successful Bidder has furnished all required contract security and met all other conditions of the Notice of Award. Any guarantees which have been forfeited shall be retained.

• ADDENDA —

  Prior to the bid opening, any interpretation or change in the Bid and Contract Documents will be made only in writing in the form of addenda. Addenda, if any, will be furnished to all bidders receiving a set of the documents from ACHD. Bidders shall acknowledge all addenda on the Bid Proposal document. ACHD will not be responsible for any other explanation or interpretation of the Bid and Contract Documents. Any oral explanations, instructions, and interpretations given to bidders prior to the bid opening will not be binding on ACHD unless supplemented by written addenda.

  
  Addenda, if any, will be furnished to all prospective Bidders receiving a set of the ITB Documents from ACHD. Bidders shall acknowledge all Addenda as instructed. Failure by Bidders to acknowledge all Addenda as instructed shall result in their Bid Documents being deemed non-responsive.

• BURDEN OF PROOF —

  It is the bidder's responsibility to furnish ACHD with sufficient data to determine whether or not the product(s), service(s), and/or supplies offered conform to the specified requirements. ACHD is not liable for any costs incurred by bidders prior to issuance of a purchase order or execution of the Agreement.

• FIRM BIDS —

  Prices submitted are to be considered firm. No cash discounts can be accepted or used in determining a low bid.

• DATA TO BE FURNSHISED WITH BIDS —

  The following submittal shall be provided with the bid:

  • List of additions, deletion or variation from the specification.
  • Description of service availability, if applicable.
  • Complete statements of all applicable warranties.
• SERVICE REQUIRED —

  The successful bidder shall be able to provide service to ACHD, where applicable, for the items bid and delivered.

• EXECUTION OF AGREEMENT —

  The successful bidder must execute an Agreement with ACHD within 15 days after award by ACHD.

• FOREIGN ENTITIES —

  If bidder is an entity not organized and existing under the laws of the State of Idaho, that it will be appropriately authorized, registered, qualified, certified or otherwise in compliances with the laws of the State of Idaho relating to doing business in Idaho as a foreign entity prior to any award of a contract under this Invitation to Bid. At any time after the bid opening, at the request of ACHD, the bidder will provide ACHD with proof of compliances within five (5) business days following the request. The bid may be rejected if bidder does not provide such proof prior to the date scheduled for the award.

• PROTESTS FROM THE BIDDER —

  Any protests concerning the specifications, bidding procedures or method of evaluation must be made in writing and received by ACHD at least three (3) business days before the date and time upon which bids are scheduled to be opened. Failure to timely raise such protest in writing shall be deemed to operate as a waiver as to any objections that may have been raised on the part of the bidder.

• BID ANALYSIS AND AWARD —

  The Purchase Agreement contract will be awarded to the qualified bidder submitting the lowest bid price complying with the bidding procedures and meeting the specifications for the goods sought to be procured.

• ACCEPTABILITY —

  Acceptability of the item shall be judged solely by ACHD. Decisions shall be final and in the best interests of the ACHD.

• MATERIALS —

  Materials shall be free from defects and shall be those ordinarily used for the intended service, unless otherwise specified herein. It is the intent of the Specifications to permit the bidder to supply any item(s) specified or offer an equivalent. Whenever any particular item is indicated by patent, proprietary or brand name, or by name of manufacturer, such wording is for the purpose of facilitating its description and shall be deemed to be followed by the words “or approved equivalent.” The bidder shall, at its own expense, furnish with its bid, data concerning items offered as being equivalent to those specified. ACHD shall determine whether the material offered is equivalent to that specified.

• RESERVATION OF RIGHTS —

  ACHD reserves the right to reject any or all bids, to waive informalities, and to contract in the best interest of ACHD.

• WAIVERS —

  Specifications and manufacturer’s models noted in this bid are those that are acceptable to ACHD. All deviations from these specifications must be listed. Failure to list all deviations from the specifications is an informality and irregularity which shall be a basis for ACHD to deem the bid void and non-responsive, unless such deviations are waived by ACHD pursuant to Item 26.

• ADDITIONAL UNITS —

  ACHD may order additional units as budget restrains allow within 180 days of awarding the bid. All terms and conditions and prices of bid shall apply to additional units ordered.

• NON-RESPONSIVE CRITERIA —

  All bids submitted that fail to meet the following criteria (if applicable) shall be deemed void and non-responsive:

  • Provide proof of licensure.
  • Submit their bid to ACHD eProcurement Portal by the date and time stated in the Invitation to Bid.
• INFORMALTIES AND IRREGULARITIES —

  Informalities and irregularities may be waived by the ACHD Director following notification by ACHD staff managing the procurement and upon the Director’s findings that: (1) the subject bid amount is lower than the ACHD estimate; (2) the informality and irregularity has no substantive impact on any substantial or material requirements of the project; (3) waiver of the informality and irregularity will not create an advantage for the subject bidder; and (4) the informality and irregularity can be corrected by the subject bidder within 48 hours of the waiver being granted by the ACHD Director. In all other circumstances, waiver of informalities and irregularities can only be considered by the ACHD Commission as part of the bid award process and at the request of the affected bidder. If not waived, these informalities and irregularities shall result in a bid being deemed void and non-responsive.
  
  Based upon the foregoing, the informalities and irregularities that may be waived include, but are not limited to, the following:

  • Failure to list all deviations from the specifications.
  • Failure by the Bidder to meet the specifications contained in the Invitation to Bid.
  • Failure to timely provide the required original Bid Security.
  • Failure to comply with any other bidding procedures.
  • Failure to provide all other required Bid Security documentation.
  • Failure by the Bidder to sign their bid.
  • Failure by the Bidder to obtain from ACHD and submit official Ada County Highway District Contract Documents, Plans, and/or Addenda.
  • Minor mathematical errors.
  • Omissions, erasures, or alterations, not initialed by an authorized representative of the Bidder.
  • Additions of any kind or prices which are uncalled for in the Invitation To Bid.

Submission Requirements

• Bidder Information – Firm Name (required) —

  Please provide the full legal name of the bidding entity ("Firm") submitting this proposal.

  Example: ABC Contractor, LLC

• Bidder Information – Firm Address (required) —

  The Bidder shall provide its complete business mailing address, including street address, city, state, and ZIP code.

  Bidder's Full Address:

  Street Address: ____________________________________________

  City: _____________________ State: __________ ZIP Code: __________

  Example:

  123 Any Street
  City, State 12345

• State of Domicile (required)
• Bidder’s Individual responsible Contact "Name" and "Title" (required) —

  Must provide the "Full Name" and "Title" of the Individual responsible for overseeing this contract.

  Example: Joe Smith, Estimator

• Bidder's Individual Contact Phone Number (required) —

  Must provide Bidder's Contact Direct Phone Number of the individual responsible for overseeing this contract.

  Sample: 123-456-7890

• Bidder's Fax Number (required) —

  Please provide the firm's fax number. 

  Note: If the firm no longer utilizes a fax line, you may indicate "N/A."

  Sample: 123-456-7890

• Bidder's Contact Email Address (required) —

  Must provide the Email Address of the Individual responsible for overseeing this contract. 

• Authorize Representative Signature (required) —

  Once you start your proposal you will be asked to complete a DocuSign form.

  The undersigned, hereinafter called Bidder, declares that the only persons or parties interested in this proposal are those named herein, that this proposal is, in all respects, fair and without fraud, and that it is made without collusion with any official of the Ada County Highway District (ACHD) or with any person submitting another proposal for this contract.

  The bidder further declares that he has carefully examined the “Specifications” applicable to this proposal. The bidder acknowledges the fact that the description of the quantities included here-in is intended only to indicate the general nature of the requirements by the ACHD, and that this proposal is made according to the provisions set forth in the “Specifications” which documents are hereby made a part of this proposal.

  The bidder agrees that if this proposal is accepted, they will, within fifteen (15) calendar days after notice of award, sign a contract or purchase order to provide the product(s), service(s) and/or supplies proposed herein and will fulfill all requirements in the manner, in the time, and according to the methods and procedures stipulated.

  In the event the bidder is awarded a contract or issued a purchase order and shall fail to pro-vide the product(s), service(s) and/or supplies within the time specified herein, said failure to maintain the delivery time specified constitutes an event of default by the bidder and ACHD will seek compensatory damages, as provided by law.

  The bidder further proposes to accept as full payment for the product(s), service(s) and/or supplies proposed herein the amounts computed under the provisions of the Contract Documents and based on the lump sum or unit price amounts, it being expressly understood that the unit prices are independent of the exact quantities involved. The bidder agrees that the lump sum prices and the unit prices represent a true measure of the costs required, including all allowances for overhead and profit, to provide the product(s), service(s) and/or supplies specified.

  Having carefully examined the "Invitation to Bid", "Instructions to Bidders" and the "Specifications" affecting the same, the undersigned hereby proposes to furnish and deliver the item(s) as specified in accordance with the "Bid Schedule."

  The Bidder shall list all Addendum issued for the Scope contained in the Invitation to Bid. The Bidder acknowledges by their signature(s) to this Proposal below that the Addendum listed have been received by the Bidder and that the Bidder has incorporated their content into the Bid attached hereto.

• Dates of Publication (required) —

  Dates of Publication: August 17 and 24, 2021

  Example Format: August 17 and 24, 2021

• Pricing Proposal (required) —

  Will you require an electronic pricing table for this project?

• Informal or Formal Procurement (required) —

  Is this procurement and Informal or Formal procurement?

• Is a Bid Bond required? (required)
• Expected Bonding Amount (required) —

  Example: $50,000

• Goods or Services Sought (required) —

  Example: widgets