FY27 Playground Inspection Services for Collier County

The Parks & Recreation Division (hereinafter, the “Division or Department”) has issued this informal competition Quick Quote (hereinafter, “QQ”) with the intent of obtaining quotes from interested vendors in accordance with the terms, conditions and specifications stated or attached.  The vendor, at a minimum, must achieve the requirements of the Specifications or Scope of Work stated.

Project Details

• Reference ID: QQ-2026-138
• Department: Parks & Recreation
• Department Head: James Hanrahan (Division Director)

Important Dates

• Questions Due: 2026-06-18T19:00:00.000Z
• Pre-Proposal Meeting: 2026-06-16T19:00:00.000Z — https://colliercountyfl.webex.com/colliercountyfl/j.php?MTID=m332b9939d0bd2d9f19987b8a524541af

Evaluation Criteria

• Worker’s Compensation —

  Statutory Limits of Florida Statutes, Chapter 440 and all Federal Government Statutory Limits and Requirements

  Evidence of Workers’ Compensation coverage or a Certificate of Exemption issued by the State of Florida is required. Entities that are formed as Sole Proprietorships shall not be required to provide a proof of exemption. An application for exemption can be obtained online at https://apps.fldfs.com/bocexempt/

• Playground Inspection Services for Collier County —

  Playground Inspection Services for Collier County

  Inspections of all park facilities shall be performed on an as-requested basis. The final inspection schedule shall be determined by the County’s Project Manager or designee. Inspections shall be conducted by a Certified Playground Safety Inspector issued by National Playground Safety Institute or National Recreation and Park Association.

  Playground Inspections completed by the awarded vendor shall consist of:

  
  1.    Performing playground equipment safety inspections to ensure compliance with all current and new American Society for Testing Materials (ASTM) and Consumer Product Safety Commission (CPSC) standards, safety codes, and regulations. This will consist of:

  a.    Consumer Product Safety Commission (CPSC) Public Playground Safety Handbook (free PDF from cpsc.gov)
  b.    ASTM F1487 Standard Consumer Safety Performance Specification for Playground Equipment for Public Use (for purchase from ASTM Intl)
  c.    ASTM F2223 Standard Guide for ASTM Standards on Playground Surfacing (for purchase from ASTM Intl)
  d.    ASTM F2373 Playground Equipment for Children Under the Age of Two (for purchase from ASTM Intl)
  e.  ASTM F1292 Standard Specification for Impact Attenuation of Surfacing Materials within the Use Zone of Playground Equipment (for purchase from ASTM Intl)
  f.  ASTM F2479 Standard Guide for Specification, Purchase, Installation and Maintenance of Poured-In-Place Playground Surfacing (for purchase from ASTM Intl)
  g.    ASTM F2075 Standard Specification for Engineered Wood Fiber for Use as a Playground Safety Surface Under and Around Playground Equipment (for purchase from ASTM Intl)
  h.  ASTM F1951 Standard Specification for Determination of Accessibility of Surface Systems Under and Around Playground Equipment (for purchase from ASTM Intl)
  i.  Inspection of artificial turf.
  j.    Department of Justice ADA Guidelines and Standards
  k.    Florida's Child Care Standards (F.A.C. 65C-22.003).

  2.    Playground equipment review will include, but not be limited to, slides, climbers, rocking and bouncing equipment, whirls, swings, and play structures. 
  
  

  3.    Providing a written audit report within fifteen (15) days of the inspection at each park that details non-compliant items, priorities, and recommendations for repair. See Attachment A Sample Vendor Inspection Report, provided as an example of a recent report received. The report should at a minimum provide the following information:

  a.    Location, date, and time of inspection.
  b.    County staff member(s) present during the inspection.
  c.    Photos of playground equipment (current state and/or damages, if any).
  d.    Correspondence relating to issues identified. 

  4.    Inspection Requirements:

            a.    The following items of work shall be part of each scheduled inspection.

  •    Swings: ensure that all S-hooks are closed tightly on all swing assemblies; ensure that all S-hooks are not worn past 40% material loss; should a hook exceed 40% material loss, vendor will remove the swing from service and notify the Division immediately; all partially slashed, damaged or severely weathered swing seats shall be replaced or taken out of service immediately; ensure that all safety straps/bars and chains on all infant swing seats are present and operational; if missing or damaged, vendor will remove from service and contact the Division immediately.
  •    Rocking/Bouncing Equipment: All broken, cracked and/or fatigued springs will be taken out of service by the vendor and reported to the Division immediately; as well as any broken, brittle and/or cracked plastic seats and parts.
  •    Slides: Ensure the bed way exits of all slides are parallel to the ground; all bed ways, bedrails, handrails and ladders shall be examined for foreign objects, holes, separation at joints and/or cracks and vendor will report to the Division for necessary repairs/replacement immediately.
  •    Surfacing: Surfacing material(s) are in good and non-hazardous condition.

  b.    Safety:  Any equipment found to be in an unsafe or hazardous condition will be removed by the vendor immediately from service and reported to the Division.

  5. Location of all thirty (30) currently operating park facilities are listed below:

   

  Index
  	Park Name	Location
  1	Aaron Lutz Neighborhood Park	4401 23rd Ave. S.W.
  2	Bayview Park	1500 Danford Street
  3	Big Corkscrew Island Regional Park	810 39th Ave. N.E.
  4	Cocohatchee Regional Park	13535 Vanderbilt Dr.
  5	Coconut Circle Neighborhood Park	4065 Guava Drive
  6	Copeland Neighborhood Park	850 Church Street
  7	Dreamland Neighborhood Park	411 9th St. S.
  8	East Naples Community Park	3500 Thomasson Dr.
  9	East Naples Tot Lot	5530 Tucker Ave.
  10	Donna Fiala Eagle Lakes Community Park	11565 Tamiami Trail E.
  11	Golden Gate Community Center	4701 Golden Gate Parkway
  12	Golden Gate Community Park	3300 Santa Barbara Blvd.
  13	Gordon River Greenway Park	1590 N. Goodlette Frank Rd.
  14	Immokalee Airport Park	330 Airways Road
  15	Immokalee Community Park	25101 Serrano Road
  16	Immokalee South Park	418 E. Eustis Ave.
  17	Isles of Capri Neighborhood Park	292 Capri Blvd.
  18	Margood Regional Park	321 Pear Tree Ave.
  19	Max Hasse Community Park	3390 Golden Gate Blvd. W.
  20	North Collier Regional Park	15000 Livingston Road
  21	Oakes Neighborhood Park	6350 Spanish Oaks Lane
  22	Palm Springs Neighborhood Park	921 Palm Springs Blvd.
  23	Pelican Bay Community Park	764 Vanderbilt Road
  24	Poinciana Neighborhood Park	2580 Ponce DeLeon Dr.
  25	Rita Eaton Neighborhood Park	5305 18th Court S.W.
  26	Sugden Regional Park	4284 Avalon Dr.
  27	Tigertail Beach Regional Park	480 Hernando Drive
  28	Veterans Community Park	1895 Veterans Park Dr.
  29	Vineyards Community Park	6231 Arbor Blvd. W.
  30	Willoughby Neighborhood Park	18 Mentor Dr.

• Employer’s Liability —

  $100,000 single limit per occurrence

• Commercial General Liability (Occurrence Form) patterned after the current ISO form —

  Bodily Injury and Property Damage

  $1,000,000 single limit per occurrence, $2,000,000 aggregate for Bodily Injury Liability and Property Damage Liability.  This shall include Premises and Operations; Independent Contractors; Products and Completed Operations and Contractual Liability.

• Indemnification —

  To the maximum extent permitted by Florida law, the Contractor/Vendor shall defend, indemnify and hold harmless Collier County, its officers and employees from any and all liabilities, damages, losses and costs, including, but not limited to, reasonable attorneys’ fees and paralegals’ fees, to the extent caused by the negligence, recklessness, or intentionally wrongful conduct of the Contractor/ Vendor or anyone employed or utilized by the Contractor/Vendor in the performance of this Agreement. 

• Automobile Liability —

  $500,000 Each Occurrence; Bodily Injury & Property Damage, Owned/Non-owned/Hired; Automobile Included

• Watercraft —

   $TBD Per Occurrence

• United States Longshoreman's and Harborworker's Act —

  United States Longshoreman's and Harborworker's Act coverage shall be maintained where applicable to the completion of the work.

   $TBD Per Occurrence 

• Maritime Coverage (Jones Act) —

  Maritime Coverage (Jones Act) shall be maintained where applicable to the completion of the work.

  $TBD Per Occurrence

• Aircraft Liability —

  Aircraft Liability coverage shall be carried in limits of not less than $5,000,000 each occurrence if applicable to the completion of the Services under this Agreement.

  $TBD Per Occurrence

• Pollution —

  $TBD Per Occurrence

• Professional Liability —

  $TBD Per claim & in the aggregate

• Project Professional Liability —

  $TBD Per Occurrence 

• Valuable Papers Insurance —

  $TBD Per Occurrence 

• Cyber Liability —

  $TBD Per Occurrence 

• Technology Errors & Omissions —

  $TBD Per Occurrence 

• Additional Information —
  1. Vendor shall ensure that all subcontractors comply with the same insurance requirements that he is required to meet.  The same Vendor shall provide County with certificates of insurance meeting the required insurance provisions.
  2. Collier County must be named as "ADDITIONAL INSURED" on the Insurance Certificate for Commercial General Liability where required. This insurance shall be primary and non-contributory with respect to any other insurance maintained by, or available for the benefit of, the Additional Insured and the Vendor’s policy shall be endorsed accordingly.
  3. The Certificate Holder shall be named as Collier County Board of County Commissioners, OR, Board of County Commissioners in Collier County, OR Collier County Government, OR Collier County.  The Certificates of Insurance must state the Contract Number, or Project Number, or specific Project description, or must read:  For any and all work performed on behalf of Collier County.
  4. On all certificates, the Certificate Holder must read: Collier County Board of Commissioners, 3295 Tamiami Trail East, Naples, FL 34112
  5. Thirty (30) Days Cancellation Notice required.
  6. Collier County shall procure and maintain Builders Risk Insurance on all construction projects where it is deemed necessary. Such coverage shall be endorsed to cover the interests of Collier County as well as the Contractor.  Premiums shall be billed to the project and the Contractor shall not include Builders Risk premiums in its project proposal or project billings.  All questions regarding Builder’s Risk Insurance will be addressed by the Collier County Risk Management Division.
  7. Professional Services and/or Consulting Services may require professional liability insurance. 
  8. Environmental services, repairs, construction and/or hazardous materials projects may require pollution insurance.

Submission Requirements

• I certify that I have read, understood and agree to the terms in this Quick Quote, and that I am authorized to submit this response on behalf of my company. (required)
• Quick Quote Instructions have been acknowledged and accepted. (required)
• Collier County Purchase Order Terms and Conditions. Collier County Purchase Order Terms and Conditions have been acknowledged and accepted. (required) —

  Collier County Purchase Order Terms and Conditions have been acknowledged and accepted.

   

• Insurance Requirements -Vendor Acknowledges Insurance Requirements and is prepared to produce the required insurance certificate(s) if awarded this quote. (required)
• Pricing Proposal (required)
• Proof of Status from Division of Corporations - Florida Department of State (SunBiz) (required) —

  http://dos.myflorida.com/sunbiz/ should be attached with your submittal.

• E-Verify - Memorandum of Understanding (required) —

  Vendor MUST be enrolled in the E-Verify - https://www.e-verify.gov/ at the time of submission of the bid. E-Verify Memorandum of Understanding or Company Profile page should be attached with your submittal.

• W-9 Form (required)
• Any required licenses. (required)
• Insurance Requirement (required)
• Watercraft (required) —

   $ __________ Per Occurrence

• United States Longshoreman's and Harborworker's Act Coverage (required) —

  $ __________ Per Occurrence

• Maritime Coverage (Jones Act) (required) —

  $ __________ Per Occurrence

• Aircraft Liability (required) —

  $ __________ Per Occurrence

• Pollution (required) —

   $ __________ Per Occurrence 

• Professional Liability (required) —

  $ ___________ Per claim & in the aggregate

• Project Professional Liability (required) —

   $__________ Per Occurrence

• Valuable Papers Insurance (required) —

  $__________ Per Occurrence

• Cyber Liability (required) —

   $__________ Per Occurrence

• Technology Errors & Omissions (required) —

  $__________ Per Occurrence

• Employer's Liability (required) —

   $ __________ single limit per occurrence

• Aggregate - Commercial General Liability for Bodily Injury Liability and Property Damage Liability (required) —

  $_________ aggregate

• Single Limit - Commercial General Liability for Bodily Injury Liability and Property Damage Liability (required) —

  $________ single limit per occurrence

• Automobile Liability (required) —

  $________ Each Occurrence

• Pricing (required) —
  • Choose Option 1 when you have set line items, for example:
    • This is a quote for goods or commodities.
    • This is a public works bid, with a pricing table that can be uploaded into OpenGov Procurement from an Excel spreadsheet.
    • Seeking services for hourly rate schedules.
  • Choose Option 2 when you need vendors to provide you with the line items. 
• Is this a grant-funded quote? (required) —

  If this is a grant-funded quote, please make sure that the approval process is updated to accommodate the grants department's approval. 

  You can invite the grant department to upload relevant attachments by clicking on "Invite" and then adding the relevant user with edit access.