FY27 Rental, Refill, and Delivery of CO2

The Operations & Regulatory Management Division (hereinafter, the “Division or Department”) has issued this informal competition Quick Quote (hereinafter, “QQ”) with the intent of obtaining quotes from interested vendors in accordance with the terms, conditions and specifications stated or attached.  The vendor, at a minimum, must achieve the requirements of the Specifications or Scope of Work stated.

Project Details

• Reference ID: QQ-2026-136
• Department: Operations & Regulatory Management
• Department Head: Michael Stark (Division Director)

Important Dates

• Questions Due: 2026-06-19T19:00:00.000Z
• Pre-Proposal Meeting: 2026-06-17T19:00:00.000Z — https://colliercountyfl.webex.com/colliercountyfl/j.php?MTID=mdc68f06a73ab6242c8f366e3152cb000

Evaluation Criteria

• Worker’s Compensation —

  Statutory Limits of Florida Statutes, Chapter 440 and all Federal Government Statutory Limits and Requirements

  Evidence of Workers’ Compensation coverage or a Certificate of Exemption issued by the State of Florida is required. Entities that are formed as Sole Proprietorships shall not be required to provide a proof of exemption. An application for exemption can be obtained online at https://apps.fldfs.com/bocexempt/

• Rental, Refill, and Delivery of CO2 —

   

  This Scope of Work outlines the responsibilities and requirements for the following:

  • Monthly rental of (9) 750 cu. ft CO² tanks, and (5) 125 cu. ft. portable CO² tanks. Refill and delivery of CO² for the (14) rented tanks. The services involve the supply of CO² tanks for pool maintenance operations.
  • Refill and delivery of CO² for (2) 750 cu. ft CO² tanks at Big Corkscrew Island Regional Park that the County owns. No monthly rental on these tanks as they are owned by the County. The services involve the supply of CO² tanks for pool maintenance operations.
  • The service provider is responsible for installing, delivering, maintaining, and refilling the rented CO² tanks.
  • The service provider is responsible for delivering and refilling CO² the County-owned CO² tanks.

   

  Objectives

  The primary objectives of this quick quote are as follows:

  1. Provide a consistent and reliable supply of CO² tanks to meet our aquatics' standards requirements.
  2. Ensure the safety and compliance of all CO² tanks and related equipment.
  3. Deliver exceptional customer service and support for our clients, including timely refills and replacements.
  4. Provide an all-inclusive price per pound (lb.) for each refill, delivery, and maintenance of the rental tanks. (see pricing proposal)
  5. Provide an all-inclusive price per pound (lb.) for each refill and delivery of the County-owned CO² tanks. (see pricing proposal)
  6. Provide a monthly price for each tank rental. (see pricing proposal)

   

  Responsibilities of the Service Provider

  The service provider shall undertake the following responsibilities:

  1.  Tank Rental and Delivery

  • Provide (3) 125 cu. ft. and (9) 750 cu. ft. CO² tanks on a monthly rental basis.
  • Deliver the rented CO² tanks to designated locations as specified.
  • Big Corkscrew Island Regional Park Aquatic Center owns two (2) tanks (CO² delivery & refill only) and will only require rental for (2) 125 cu. ft. backups. 
  • Ensure that all tanks are properly inspected, certified, and compliant with safety standards before delivery.

  2. Tank Refilling and Maintenance

  • Regularly inspect and maintain the CO² tanks to ensure they are in safe and working condition.
  • Provide timely CO² refills as per the agreed schedule or on-demand requests.
  • Maintain records of tank maintenance, inspection, and refilling activities.

  3.  Safety Compliance

  • Adhere to all safety regulations and guidelines for the handling, storage, and transportation of CO².
  • Ensure that all tanks are equipped with appropriate safety devices and labels.

  4.  Customer Support

  • Maintain open communication with the Parks and Recreation Division and respond promptly to inquiries, requests, and issues.
  • Offer technical support and expertise related to CO² tanks and their applications.

  5.  Reporting

  • Provide reports at the time of delivery to the Parks and Recreation Division detailing the status of CO² tanks, usage, refills, and maintenance activities.

   

  Responsibilities of Parks and Recreation Division

  Parks and Recreation Division shall undertake the following responsibilities:

   

  1. Provide the service provider with access to the locations where the CO² tanks are to be delivered.
  2. Inventory Management
  3. Keep an accurate record of CO² tank inventory and notify the service provider in advance of any anticipated increases in demand.
  4. Locations:
     • North Collier Regional Park - Sun & Fun Lagoon: (3) 750 cu. ft. Rental Tanks
       • 15000 Livingston Road, Naples, FL 34109
     • Big Corkscrew Island Regional Park Aquatic Center: (2 County-Owned) 750 cu. ft. Tanks and (2) 125 cu. ft. Rental Tanks
       • 810 39th Avenue N.E., Naples, FL 34120
     • Golden Gate Community Park Aquatic Center: (2) 750 cu. ft.  Rental Tanks
       • 330 Santa Barbara Boulevard, Naples, FL 34116
     • Eagle Lakes Community Park Aquatic Center: (2) 750 cu. ft. Rental Tanks
       • 11565 Tamiami Trail East, Naples, FL 34113
     • Immokalee Sports Complex Aquatic Center; (2) 750 cu. ft. Rental Tanks
       • 505 Escambia Street, Immokalee, FL 34142
     • Vineyards Community Park: (3) 125 cu. ft. Rental Tanks.   
       • 6231 Arbor Boulevard W., Naples, FL 34119
         
         

  Scheduling

  The scheduling will be determined through mutual agreement between the Parks and Recreation Division and the service provider and will consider the specific requirements of the Parks and Recreation Division and its locations. Tanks may be added or removed upon request.

   

  Safety and Compliance

  The service provider shall adhere to all safety regulations and guidelines related to the handling and transportation of CO² tanks. This includes safety training, documentation, and emergency response procedures.

  This Scope of Work outlines the key responsibilities and objectives for the rental, refill, and delivery of 125-750 cu. ft. CO² tanks. It is essential that both the Parks and Recreation Division and the service provider work collaboratively to ensure the success of this service and the safety of all involved parties.

• Employer’s Liability —

  $1,000,000 single limit per occurrence

• Commercial General Liability (Occurrence Form) patterned after the current ISO form —

  Bodily Injury and Property Damage

  $1,000,000 single limit per occurrence, $2,000,000 aggregate for Bodily Injury Liability and Property Damage Liability.  This shall include Premises and Operations; Independent Contractors; Products and Completed Operations and Contractual Liability.

• Indemnification —

  To the maximum extent permitted by Florida law, the Contractor/Vendor shall defend, indemnify and hold harmless Collier County, its officers and employees from any and all liabilities, damages, losses and costs, including, but not limited to, reasonable attorneys’ fees and paralegals’ fees, to the extent caused by the negligence, recklessness, or intentionally wrongful conduct of the Contractor/ Vendor or anyone employed or utilized by the Contractor/Vendor in the performance of this Agreement. 

• Automobile Liability —

  $1,000,000 Each Occurrence; Bodily Injury & Property Damage, Owned/Non-owned/Hired; Automobile Included

• Watercraft —

   $TBD Per Occurrence

• United States Longshoreman's and Harborworker's Act —

  United States Longshoreman's and Harborworker's Act coverage shall be maintained where applicable to the completion of the work.

   $TBD Per Occurrence 

• Maritime Coverage (Jones Act) —

  Maritime Coverage (Jones Act) shall be maintained where applicable to the completion of the work.

  $TBD Per Occurrence

• Aircraft Liability —

  Aircraft Liability coverage shall be carried in limits of not less than $5,000,000 each occurrence if applicable to the completion of the Services under this Agreement.

  $TBD Per Occurrence

• Pollution —

  $TBD Per Occurrence

• Professional Liability —

  $TBD Per claim & in the aggregate

• Project Professional Liability —

  $TBD Per Occurrence 

• Valuable Papers Insurance —

  $TBD Per Occurrence 

• Cyber Liability —

  $TBD Per Occurrence 

• Technology Errors & Omissions —

  $TBD Per Occurrence 

• Additional Information —
  1. Vendor shall ensure that all subcontractors comply with the same insurance requirements that he is required to meet.  The same Vendor shall provide County with certificates of insurance meeting the required insurance provisions.
  2. Collier County must be named as "ADDITIONAL INSURED" on the Insurance Certificate for Commercial General Liability where required. This insurance shall be primary and non-contributory with respect to any other insurance maintained by, or available for the benefit of, the Additional Insured and the Vendor’s policy shall be endorsed accordingly.
  3. The Certificate Holder shall be named as Collier County Board of County Commissioners, OR, Board of County Commissioners in Collier County, OR Collier County Government, OR Collier County.  The Certificates of Insurance must state the Contract Number, or Project Number, or specific Project description, or must read:  For any and all work performed on behalf of Collier County.
  4. On all certificates, the Certificate Holder must read: Collier County Board of Commissioners, 3295 Tamiami Trail East, Naples, FL 34112
  5. Thirty (30) Days Cancellation Notice required.
  6. Collier County shall procure and maintain Builders Risk Insurance on all construction projects where it is deemed necessary. Such coverage shall be endorsed to cover the interests of Collier County as well as the Contractor.  Premiums shall be billed to the project and the Contractor shall not include Builders Risk premiums in its project proposal or project billings.  All questions regarding Builder’s Risk Insurance will be addressed by the Collier County Risk Management Division.
  7. Professional Services and/or Consulting Services may require professional liability insurance. 
  8. Environmental services, repairs, construction and/or hazardous materials projects may require pollution insurance.

Submission Requirements

• I certify that I have read, understood and agree to the terms in this Quick Quote, and that I am authorized to submit this response on behalf of my company. (required)
• Quick Quote Instructions have been acknowledged and accepted. (required)
• Collier County Purchase Order Terms and Conditions. Collier County Purchase Order Terms and Conditions have been acknowledged and accepted. (required) —

  Collier County Purchase Order Terms and Conditions have been acknowledged and accepted.

   

• Insurance Requirements -Vendor Acknowledges Insurance Requirements and is prepared to produce the required insurance certificate(s) if awarded this quote. (required)
• Pricing Proposal (required)
• Proof of Status from Division of Corporations - Florida Department of State (SunBiz) (required) —

  http://dos.myflorida.com/sunbiz/ should be attached with your submittal.

• E-Verify - Memorandum of Understanding (required) —

  Vendor MUST be enrolled in the E-Verify - https://www.e-verify.gov/ at the time of submission of the bid. E-Verify Memorandum of Understanding or Company Profile page should be attached with your submittal.

• W-9 Form (required)
• Any required licenses. (required)
• Insurance Requirement (required)
• Watercraft (required) —

   $ __________ Per Occurrence

• United States Longshoreman's and Harborworker's Act Coverage (required) —

  $ __________ Per Occurrence

• Maritime Coverage (Jones Act) (required) —

  $ __________ Per Occurrence

• Aircraft Liability (required) —

  $ __________ Per Occurrence

• Pollution (required) —

   $ __________ Per Occurrence 

• Professional Liability (required) —

  $ ___________ Per claim & in the aggregate

• Project Professional Liability (required) —

   $__________ Per Occurrence

• Valuable Papers Insurance (required) —

  $__________ Per Occurrence

• Cyber Liability (required) —

   $__________ Per Occurrence

• Technology Errors & Omissions (required) —

  $__________ Per Occurrence

• Employer's Liability (required) —

   $ __________ single limit per occurrence

• Aggregate - Commercial General Liability for Bodily Injury Liability and Property Damage Liability (required) —

  $_________ aggregate

• Single Limit - Commercial General Liability for Bodily Injury Liability and Property Damage Liability (required) —

  $________ single limit per occurrence

• Automobile Liability (required) —

  $________ Each Occurrence

• Pricing (required) —
  • Choose Option 1 when you have set line items, for example:
    • This is a quote for goods or commodities.
    • This is a public works bid, with a pricing table that can be uploaded into OpenGov Procurement from an Excel spreadsheet.
    • Seeking services for hourly rate schedules.
  • Choose Option 2 when you need vendors to provide you with the line items. 
• Is this a grant-funded quote? (required) —

  If this is a grant-funded quote, please make sure that the approval process is updated to accommodate the grants department's approval. 

  You can invite the grant department to upload relevant attachments by clicking on "Invite" and then adding the relevant user with edit access.