Gasoline & Diesel Fuel Delivery Services

West County Wastewater District ("WCW") is seeking proposals from qualified firms to provide gasoline and diesel fuel delivery services ("Services"), as further detailed in Section 3, Scope of Services. If approved by WCW's Board of Directors, or designee, the successful Proposer will execute an agreement in the form of Attachment A for a three (3) year base term with up to two (2) one year option terms.

The project scope, content of proposal, and selection process are summarized in this Request for Proposals ("RFP"). WCW intends to adhere to the solicitation schedule shown in the Timeline below, which is subject to change at WCW's sole discretion.

Solicitation Schedule

The complete Solicitation Schedule for this Project, "Gasoline & Diesel Fuel Delivery Services" is stated in the Timeline section below.

All proposals must be submitted through WCW's eProcurement Portal, OpenGov Procurement, in accordance with the solicitation schedule. All Questions must be submitted in writing through OpenGov Procurement by clicking the Question/Answer Tab. All Questions submitted and answers provided will be electronically distributed to Proposers through OpenGov Procurement, pursuant to the solicitation schedule in the Timeline below.

Proposals will not be accepted after the proposal submission deadline. An incomplete proposal or a proposal that does not conform to the requirements may not be considered, in WCW's sole discretion. Issuance of this RFP does not obligate WCW to award a contract. WCW is not liable for any of Proposer’s costs to prepare and submit a proposal. WCW may award all or parts of this contract to several Proposers, select no Proposers, and/or to re-solicit proposals. By submitting a proposal, the Proposer agrees that it has read and understands all requirements and conditions of this RFP.

Submission of a proposal constitutes a firm offer to WCW for 180 days from the deadline. Submission of a proposal indicates an intent to be bound to the conditions contained in this RFP unless a clear exception request is included in the proposal. Questions regarding this RFP are to be submitted and answered through WCW's eProcurement Portal.

Background

WCW provides wastewater collection and treatment services to approximately 100,000 residents. WCW is a political subdivision of the State of California and operates as an independent special district. WCW's current political boundaries are comprised of the City of San Pablo, a portion of the City of Richmond, a portion of the City of Pinole, and some unincorporated areas within western Contra Costa County.

WCW's system includes 249 miles of gravity sewer pipelines, 17 lift stations, 6 miles of pressurized force mains, and a water quality resource recovery plant with a National Pollutant Discharge Elimination System (NPDES) permitted capacity of 12.5 million gallons per day.

Project Details

• Reference ID: 26-RFP-019
• Department: Administrative Services
• Department Head: Justin Lovell (Deputy General Manager)

Important Dates

• Questions Due: 2026-05-19T00:00:56.259Z
• Answers Posted By: 2026-05-27T00:00:00.000Z

Evaluation Criteria

• Experience (10 pts) —

  Please give a brief description of how long the company has been in business and highlight any qualifications, etc.

• Reasonableness of Proposed Rates (90 pts) —

  This portion of the proposal will be evaluated based on reasonableness of the proposed Cost Proposal Form.

  Rates will be compared to rates WCW or other comparable public agencies have paid for similar Services, and in accordance with what is considered to be the industry’s standard and customary costs for the Services. Proposed costs will also be compared to any independent cost estimates.

Submission Requirements

• Proposal Cover Form (required) —

  Upload the completed Proposal Cover Form, Form 1.

• Proposal (required) —

  Please upload your proposal including all required contents in a pdf file.

• Cost Proposal Form (required) —

  Please upload a Cost Proposal Form, Form 2, in the format provided in the attachments.

• Levine Act (required) —

  Please upload your California Levine Act Statement, Form 3.

• Redacted Proposal —

  If the Proposer believes any information in the proposal contains information exempt from disclosure under the CPRA, including trade secrets or other proprietary information that the Proposer believes would cause substantial injury to the Proposer’s competitive position if disclosed, the Proposer must request that WCW withhold from disclosure the exempt information by submitting:

  1. a redacted copy of the proposal that redacts the purportedly exempt information; and
  2. a separate "confidentiality index including: the section and page number of the proposal where the information is located; and an explanation of why the information is exempt from disclosure under the CPRA.
• Proposer acknowledges that the Request for Proposals, required Forms, and Addenda, if any, are made part of its proposal. (required)
• Scope Description (required) —

  Insert summary description of scope of services/work

• (Additional) Background —

  If applicable, please add any other background specifically relevant to the scope of services or equipment, materials, and supplies.

• CIP Project Type (required) —

  Is this RFP for project based (CIP) services?

• Enter project name. (required)
• Contract term (required) —

  What is the term of the services, equipment, materials or supplies solicited from this RFP? Note: that services should have an initial term no longer than three (3) years with two, one (1) year extensions.

   

   

• Base Year plus Options (required) —

  If the resulting contract is for a base year and additional optional years please select your preference for this project.

   

• Compensation Type (required) —

  Please select the appropriate compensation type for this project: not-to-exceed or firm fixed fee.

• Delivery Date (required) —

  Please enter the anticipated end date of services or delivery date for goods required in this format: MM/DD/YYYY

• Contract/PO (required) —

  Will a Contract or Purchase Order be issued for this project?