Generator Installations for Radio sites

Generator Installations for Radio sites, Project #TBD

NOTICE IS HEREBY GIVEN that Lewis County will open sealed bids and publicly read them aloud at or after 2:00PM on Wednesday, July 15, 2026 for the above project. The Bid Opening will take place in the Historical Courthouse, 351 NW North St, on the 2nd floor in the BOCC Hearing Room.
 
Each bid shall be in accordance with the plans, specifications, and other contract documents available through the procurement portal at: https://procurement.opengov.com/portal/lewiscountywa

Project Name and #: Generator Installations for Radio sites, Project #TBD
Location of work: See Attachment's
            
Contact Person: Tony Wherry, Radio Supervisor, (360) 751-2275, tony.wherry@lewiscountywa.gov

(Mandatory) Pre-Bid Walk: 8:00 am on Tuesday, June 30, 2026 at Radio Shop, 542 Center St. Chehalis Wa. 98532

Each bid shall be accompanied by acceptable bid security in the sum of five percent (5%) of the bid amount, a signed non-collusion affidavit and a signed bid form.

Bids must be submitted electronically through the procurement portal at https://procurement.opengov.com/portal/lewiscountywa no later than 2:00 pm on Wednesday, July 15, 2026. Bids submitted after the due date will not be accepted.

The Lewis County Internal Services Department in accordance with Title VI of the Civil Rights Act of 1964, 78 Stat. 252, 42 U.S.C. 2000d to 2000d-4 and Title 49, Code of Federal Regulations, Department of Transportation, subtitle A, Office of the Secretary, Part 21, nondiscrimination in Federally assisted programs of the Department of Transportation issued pursuant to such Act, hereby notifies all bidders that it will affirmatively ensure that in any contract entered into pursuant to this advertisement, disadvantaged business enterprises will be afforded full opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color or national origin in consideration for an award.

Background

Reliable emergency communications depend on continuous, uninterrupted power at each county radio site. During utility outages caused by storms, wildfires, equipment failures, or scheduled maintenance activities, loss of commercial power can immediately disable critical 911 and public safety radio infrastructure. Several of the listed radio sites currently lack permanent standby power systems, resulting in operational risk and reduced system resilience.

To ensure system reliability and maintain uninterrupted radio service for emergency responders, each site requires the installation of a dedicated standby generator and associated Automatic Transfer Switch (ATS). Installing standardized 24kW Generac generator units across the identified locations will provide consistent, code-compliant backup power capabilities that meet operational demands, align with manufacturer and electrical requirements, and support long‑term maintenance.

The following scope of work outlines the required turnkey installation activities, site‑specific considerations, and testing requirements necessary to place each generator into fully operational service.

Project Details

• Department: E911/Radio Services
• Department Head: Jennifer Libby-Jones (911 Director)

Important Dates

• Questions Due: 2026-07-07T00:00:00.000Z
• Pre-Proposal Meeting: 2026-06-30T15:00:00.000Z — Radio Shop, 542 Center St. Chehalis Wa. 98532

Addenda

• Addendum #1 (released 2026-06-24T22:48:30.300Z) —

  Please use the See What Changed link to view all the changes made by this addendum.

Evaluation Criteria

• Compensation —

  Compensation will be made in the per the amount of the selected bidder, plus Washington State Sales Tax, upon completion of contract.  Progress payments may be made at the County's discretion upon the County's approval of the  Contractor's invoices, to the extent that said invoices reflect the completion of project milestones by the Contractor (milestones are points at which significant components of the project have been completed and at which tangible project deliverables of material value have been received by the County).

• Prevailing Wage —

  This project has been determined to be “Public Works” as defined by RCW 39.04 and WAC 296-127 and is subject to Washington State Prevailing Wage Laws.  Current Prevailing Wage Rates for work performed in Lewis County is attached hereinto and can also be found at https://secure.lni.wa.gov/wagelookup/.  The bid date used is Wednesday, July 15, 2026.  These rates apply to Lewis County and may not apply to work performed outside Lewis County.

  A printed copy is available in the issuing office and a printed copy may be mailed upon request.

  In addition, successful Contractor and any subcontractors are required to file Statement of Intent to Pay Prevailing Wages, Affidavits of Wages Paid and file Certified Payroll Records as per L&I requirements.

  Pursuant to RCW 39.12.040 the Contractor and each and every subcontractor from the contractor or a subcontractor must submit to the contract manager a "Statement of Intent to Pay Prevailing Wages". For a contract in excess of ten thousand dollars, the statement of intent to pay prevailing wages must include:

  (i) The contractor's registration certificate number; and

  (ii) The prevailing rate of wage for each classification of workers entitled to prevailing wages under RCW 39.12.020 and the estimated number of workers in each classification. A copy of the Intent approved by L&I must be posted in a location readily visible to workers at the worksite

• Scope of work —

  This project provides for the turnkey installation of standby generator systems at multiple County radio communications sites to ensure continuous, reliable power for critical public safety infrastructure. The Contractor shall furnish all permits, labor, materials, equipment, and services required to install Generac 24kW standby generators, associated Automatic Transfer Switches (ATS), electrical components, foundations, grounding systems, and all related infrastructure necessary for complete and operational standby power systems at the identified locations.

  Work will include site preparation, equipment installation, electrical integration with existing site systems, compliance with manufacturer specifications and all applicable codes, complete system testing and commissioning, and coordination with site owners and third‑party fuel contractors. Site‑specific requirements, including the full electrical buildout at the Mineral site and American Tower access requirements at the Democrat site, shall be adhered to in full. Upon completion, each site shall have a fully functional, code-compliant standby power system capable of supporting uninterrupted radio operations during commercial power outages.

  Upon completion of project, contractor will supply a Project Closeout Documentation Binder with information found in the attachment C.

Submission Requirements

• Experience of Superintendent or Project Manager (required) —

  Submit resume and references if different than above, of the person proposed by the bidder to superintend the work.  This person shall have managed projects of similar complexity and similar size, and successfully completed the project within the last three (3) years.

  Superintendent and/or Project Manager shall not be replaced on the project without full consent of the Owner.

• Contractor's Ability to Meet the Project Schedule (required) —

  On a separate sheet, list the project titles, original contract time, and change order time extensions for three specific projects. Bidder shall document that it achieved substantial completion of three previous projects of similar size and scope within no more than 105% of the final contracted time for completion (including change ordered adjustments). 

• References from Owners of Previous Projects (required) —

  Owner will check references by contacting owners of previous projects on bidder’s performance over the last five years. On average, such references shall be satisfactory or better on a five category scale with “satisfactory” at mid scale.  A reference score sheet will be utilized for rating completed projects of similar scope and value.

• Public Agency Debarment (required) —

  Bidder shall not have been debarred by any Public agency within the last two (2) years.

• Non-Collusion Affidavit (required) —

  Please download the below documents, complete, and upload.

• Bid Form (required) —

  Please download the below documents, complete, and upload.

• What day and time will Bids be opened and read out loud? (required) —

  Example: 2:00PM on Wednesday, August 9, 2023. 

• Location of work: (required) —

  Example: 185 Chehalis Ave., Chehalis, WA

• Will you be using an Electronic Pricing Table? (required)
• Will evaluation phases be used? (required)
• Roads projects
• Is this a roads project? (required)
• Select Divisions needed: (required)
• select divisions needed (required)
• This contract provides for the improvement of ***  *** and other work, all in accordance with the attached Plans, these Contract Provisions, and the Standard Specifications. (required) —

  Provide applicable information.