SLED Opportunity · ALABAMA · CITY OF ORANGE BEACH
AI Summary
The City of Orange Beach seeks bids for a diesel trailer-mounted Godwin Pump or equivalent for raw sewage pumping. The pump must meet detailed technical specifications, include advanced controls, and comply with federal regulations. Bids are due electronically by May 14, 2026.
The successful bidder shall provide a Godwin Pump to the City of Orange Beach with the following bid specifications or equivalent.
3900 William Silvers Parkway, Orange Beach, AL 36561
This procurement may be funded in whole or part with federal grant funds.
All bidders will be bound to the general conditions and requirements set forth in these general instructions and such instructions shall form an integral part of each purchase contract awarded by the Orange Beach City Council. Applicability of general conditions as stated below shall be determined by the City of Orange Beach. All bids must be submitted on and in accordance with the instructions provided by the City of Orange Beach.
A complete set of Bid Documents is included herein. The date, time, and place of a bid opening will be given in the Invitation to Bidders. Copies of the complete set of Bid Documents may be downloaded from the City eProcurement Portal https://procurement.opengov.com/portal/orangebeachal and/or obtained at the following location:
Orange Beach City Hall
4099 Orange Beach Boulevard
Orange Beach, AL 36561
No local vendor preference will be considered or granted in evaluating bids which are funded in whole or part by federal grant awards.
The City’s staff contact for this project shall be:
Kendal Black, kblack@orangebeachal.gov, (251) 974-5617, Office Manager
Bidder certifies that the bidder and/or any of its subcontractors or principals have not been debarred, suspended, or declared ineligible by any agency of the Federal government or as defined in the Federal Acquisition Regulation (FAR) 48 C.F.R. Ch. I Subpart 9.4.
1. Immediate Termination
This bid award is subject to the appropriation and availability of City funding. The bid award will terminate immediately and absolutely if the City determines that adequate funds are not appropriated or granted, or funds are de-appropriated such that the City cannot fulfill its obligations under the bid, which determination is at the City's sole discretion and shall be conclusive. Further, the City may terminate the bid award for any one or more of the following reasons effective immediately without advance notice:
In the event the bidder or bid awardee ("Contractor") is required to be certified or licensed as a condition precedent to providing goods and services , the revocation or loss of such license or certification may result in immediate termination of the bid award effective as of the date on which the license or certification is no longer in effect;
The City determines that the actions, or failure to act, of the Contractor, its agents, employees, or subcontractors have caused, or reasonably could cause, life, health, or safety to be jeopardized; and/or
The City determines that the Contractor furnished any statement, representation, or certification in connection with the bidding or bid award process which is materially false, deceptive, incorrect, or incomplete.
2. Termination for Cause
The occurrence of any one or more of the following events shall constitute cause for the City to declare the Contractor in default of its obligation under the bid award:
3. Notice of Default
If there is a default event caused by the Contractor, the City shall provide written notice to the Contractor requesting that the breach or noncompliance be remedied within the period of time specified in the City’s written notice to the Contractor. If the breach or noncompliance is not remedied within the period of time specified in the written notice, the City may:
Immediately terminate the bid award without additional written notice;
Procure substitute goods or services from another source and charge the difference between the bid award price and the substitute price to the defaulting Contractor; and/or
Enforce the terms and conditions of the bid award and seek any legal or equitable remedies.
4. Termination upon Notice
Following thirty (30) days' written notice, the City may terminate the bid award in whole or in part without the payment of any penalty or incurring any further obligation to the Contractor. Following termination upon notice, the Contractor shall be entitled to compensation, upon submission of invoices and proper proof of claim, for goods and services provided under the bid to the City up to and including date of termination.
5. Payment Limitation in Event of Termination
In the event of termination of the bid award for any reason by the City, the City shall pay only those amounts, if any, due and owing to the Contractor for goods and services actually rendered up to and including the date of termination of the bid award and for which the City is obligated to pay pursuant to the bid award. Payment will be made only upon submission of invoices and proper proof of the Contractor’s claim. This provision in no way limits the remedies available to the City in the event of termination.
6. Owner May Terminate for Convenience
Upon seven days written notice to the Contractor, the City may, without cause and without prejudice to any other right or remedy of the City, terminate the Contract. In such case, Contractor shall be paid for (without duplication of any items):
Completed and acceptable Work executed in accordance with the Contract Documents prior to the effective date of termination, including fair and reasonable sums for overhead and profit on such Work;
Expenses sustained prior to the effective date of termination in performing services and furnishing labor, materials, or equipment as required by the Contract Documents in connection with uncompleted Work, plus fair and reasonable sums for overhead and profit on such expenses;
Other reasonable expenses directly attributable to termination, including costs incurred to prepare a termination for convenience cost proposal; and
Contractor shall not be paid on account of loss of anticipated overhead, profits, or revenue, or other economic loss arising out of or resulting from such termination.
7. Termination Duties
Upon receipt of notice of termination or upon request of the City, the Contractor shall:
Cease work under the bid award and take all necessary or appropriate steps to limit disbursements and minimize costs, and furnish a report within thirty (30) days of the date of notice of termination, describing the status of all work under the bid award, including, without limitation, results accomplished, conclusions resulting there from, and any other matters the City may require;
Immediately cease using and return to the City any personal property or materials, whether tangible or intangible, provided by the City to the Contractor;
Comply with the City's instructions for the timely transfer of any active files and work product by the Contractor under the bid award;
Cooperate in good faith with the City, its employees, agents, and contractors during the transition period between the notification of termination and the substitution of any replacement contractor; and
Immediately return to the City any payments made by the City for goods and services that were not delivered or rendered by the Contractor.
1. Contractor shall comply with all Federal, State and local laws concerning nondiscrimination.
2. During the performance of this contract, the Contractor agrees as follows:
The Contractor will not discriminate against any employee or applicant for employment because of race, color, religion, sex, sexual orientation, gender identity, or national origin. The contractor will take affirmative action to ensure that applicants are employed, and that employees are treated during employment, without regard to their race, color, religion, sex, or national origin. Such action shall include, but not be limited to the following;
Employment, upgrading, demotion, or transfer, recruitment or recruitment advertising;
Layoff or termination;
Rates of pay or other forms of compensation; and
Selection for training, including apprenticeship.
The Contractor agrees to post in conspicuous places, available to employees and applicants for employment, notices to be provided by the contracting officer setting forth the provisions of this nondiscrimination clause.
The Contractor will, in all solicitations or advertisements for employees placed by or on behalf of the Contractor, state that all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, or national origin.
The Contractor will not discharge or in any other manner discriminate against any employee or applicant for employment because such employee or applicant has inquired about, discussed, or disclosed the compensation of the employee or applicant or another employee or applicant. This provision shall not apply to instances in which an employee who has access to the compensation information of other employees or applicants as a part of such employee's essential job functions discloses the compensation of such other employees or applicants to individuals who do not otherwise have access to such information, unless such disclosure is in response to a formal complaint or charge, in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or is consistent with the Contractor's legal duty to furnish information.
The Contractor will send to each labor union or representative of workers with which it has a collective bargaining agreement or other contract or understanding, a notice to be provided by the agency contracting officer, advising the labor union or workers' representative of the Contractor's commitments under Section 202 of Executive Order 11246 of September 24, 1965, and shall post copies of the notice in conspicuous places available to employees and applicants for employment.
The Contractor will comply with all provisions of Executive Order 11246 of September 24, 1965, and of the rules, regulations, and relevant orders of the Secretary of Labor.
The Contractor will furnish all information and reports required by Executive Order 11246 of September 24, 1965, and by the rules, regulations, and orders of the Secretary of Labor, or pursuant thereto, and will permit access to his books, records, and accounts by the contracting agency and the Secretary of Labor for purposes of investigation to ascertain compliance with such rules, regulations, and orders.
In the event of the Contractor's non-compliance with the nondiscrimination clauses of this contract or with any of such rules, regulations, or orders, this contract may be canceled, terminated or suspended in whole or in part and the contractor may be declared ineligible for further Government contracts in accordance with procedures authorized in Executive Order 11246 of September 24, 1965, and such other sanctions may be imposed and remedies invoked as provided in Executive Order 11246 of September 24, 1965, or by rule, regulation, or order of the Secretary of Labor, or as otherwise provided by law.
The Contractor will include the provisions of paragraphs A through H in every subcontract or purchase order unless exempted by rules, regulations, or orders of the Secretary of Labor issued pursuant to section 204 of Executive Order 11246 of September 24, 1965, so that such provisions will be binding upon each subcontractor or vendor. The Contractor will take such action with respect to any subcontract or purchase order as may be directed by the Secretary of Labor as a means of enforcing such provisions including sanctions for noncompliance. Provided, however, that in the event the contractor becomes involved in, or is threatened with, litigation with a subcontractor or vendor as a result of such direction, the Contractor may request the United States to enter into such litigation to protect the interests of the United States.
Contractor will comply with mandatory standards and policies relating to energy efficiency which are contained in the state energy conservation plan issued in compliance with the Energy Policy and Conservation Act (Public Law 94-163, 89 Stat.871).
Contractor will comply with all applicable standards, orders, or requirements issued under Section 306 of the Clean Air Act (42 U.S.C. 7401–7671q.) and the Federal Water Pollution Control Act (33 U.S.C. 1251– 1387), as amended. (Contracts and subgrants of amounts in excess of $150,000 must contain a provision that requires the non-Federal award to agree to comply with all applicable standards, orders or regulations issued pursuant to the Clean Air Act and the Federal Water Pollution Control Act.) Bidder certifies that none of the facilities it uses to produce goods provided under the contract are on the Environmental Protection Authority (EPA) List of Violating Facilities. Contractor will immediately notify the City of the receipt of any communication indicating that any of Contractor’s facilities are under consideration to be listed on the EPA List of Violating Facilities.
General
All items furnished shall be new and unused and of the current year's production. All items furnished shall be standard products of the manufacturer or their supplies, shall be new, unused, clean, and free from any defect or features affecting appearance, serviceability, or the safety of the user in normal intended use. The style of pump being bid must be in production for a minimum of 5 years (include user’s list). Unit shall be of the latest design and in current production, completely serviced, ready for work, and shall include all standard and optional equipment as specified herein. All bidders must have the ability to demonstrate the unit they are bidding prior to bid date. Bidders must have a fully stocked parts and service facility within 30 miles of Orange Beach, AL. The City of Orange Beach shall have the right to inspect the office and shall be the sole judge of its adequacy to fulfill this requirement.
Any deviation from specifications indicated herein must be clearly identified in writing; otherwise, it will be considered that the items offered are in strict compliance with these specifications, and successful bidder will be held responsible for such. Deviations must be explained in detail on separate attached sheet(s).
A. Minimum Design Specifications 2026 Godwin Dri-Prime CD100S 4''x4'' Pump, or equivalent:
Requirements for providing a four inch diesel trailer mounted Godwin pump
1. The pump specified in this section will be used to pump raw sewage.
2. The pump and accessories shall be supplied by the pump manufacturer.
3. The pump priming system shall be capable of generating 25 in Hg (28 feet) of vacuum at sea
level. It shall also be capable of operation using extended suction lines.
4. The pump shall be designed so that the pumpend can be used with an open vane, solids handling
impeller as well as a non-clog sewage impeller. Converting from solids handling to non-clog
impeller shall require changing of the impeller and wear plates only. Pumps that require changing
of volute, bearing bracket or priming system shall not be considered.
5. Design Requirements:
| Operating Speed (Maximum) | 1900 RPMM |
| Maximum Solids Handling Size | 1.75 Inches |
| Impeller Diameter | 10 Inches |
| Suction Size | 4 Inches |
| Discharge Size | 4 Inches |
| Maximum Suction Lift | 28 Feet |
| Maximum Duty Point | X GPM AT X FT TDH (Including a 15 Foot Dynamic Suction Lift) |
| Maximum Duty Point | X GPM AT X FT TDH (Including a 25 Foot Dynamic Suction Lift) |
6. References: ANSI (16.5) - Standard for Cast Iron Pipe Flanges and Flanged Fittings
7. Equipment:
7.1 Priming System - Pump shall be fitted with a fully automatic priming system incorporating an air compressor and air ejector assembly. The compressor shall be mounted as an integral part of the pump rotating assembly and be driven via a HTD cog belt off of the pump shaft. It shall be lubricated via the diesel engine oil pump. The compressor belt shall be tensioned via an adjustable belt tensioner. The belt shall be removable without separating the engine flywheel (bell housing) from the pumpend. The priming system shall require no fail-safe protection float gear or any adjusting at high or low suction lifts. The pump must be capable of running totally dry for periods up to 24 hours, then re-priming and returning to normal pumping volumes. Pump and priming system is capable of priming the pump from a completely dry pump casing. Equipment acceptance shall be contingent upon the pump’s ability to run continuously at full speed in a completely dry condition. The engineer may require a demonstration.
7.2 Casting, Suction Cover, and Separation Tank - Pump castings shall be cast iron. Pump design shall incorporate a direct suction flow path that is in axial alignment with the impeller eye. There shall be no turns, chambers, or valves between the suction flange and the impeller eye.
7.3 Impeller - The pump impeller shall be a two-bladed type fabricated from hardened cast steel (minimum Brinell Hardness 200 HB). The impeller and shaft fixing shall be splined.
7.4 Wear Plates - Shall be fully adjustable and replaceable, fabricated of cast iron. Wear plate clearances shall have no relationship to the ability of the pump to achieve a prime.
7.5 Bearings and Shafts - Pump shall be fitted with a bearing bracket to contain the shaft and bearings. Bearings shall be single row ball bearings and double row angular contact bearings of adequate size to withstand imposed loads for sustained pumping at maximum duty points. Minimum ISO L 10 bearing life to be 100,000 hours. The installation of the pump shaft and bearings shall not require shims or adjustment. The splined impeller shaft shall be fabricated of carbon steel.
7.6 Seals - Seals shall be high pressure, mechanical, self-adjusting type with silicon carbide faces capable of withstanding suction pressures up to 58 psi. The mechanical seal shall be cooled and lubricated in a liquid bath reservoir, requiring no maintenance or adjustment. The lip-seal shall ride on the mechanical seal sleeve and make no contact with the pump shaft. Pump shall be capable of running dry, with no damage, for periods up to 24 hours. All metal parts shall be of stainless steel. Elastomers shall be Viton.
7.7 Pump Suction and Discharge Flanges - Shall be cast iron ANSI (16.5) Class 150, flat faced.
7.8 Pump Gaskets - Shall be compressed fiber and/or Teflon
7.9 Check Valve - Pump shall be supplied with a ball-type check valve mounted on the discharge of the pump, allowing unrestricted flow from the impeller.
7.10 Drive Unit - The drive unit shall be a diesel, water-cooled engine. The engine shall drive the pump by use of a direct-connected intermediate drive plate. Starter shall be 12VDC. A Godwin PrimeGuard 2 control panel consisting of a low oil pressure safety shutdown, high temperature shutdown, tachometer, and hour-meter shall be integrated into the engine control panel. Unit shall include a tachometer and an hour meter. Battery shall have 180 amp hour rating. Drive unit shall be a Yanmar 3TNV88F-SDSA final Tier 4 or equal, rated at 24 HP (continuous) at 1900 RPM. A certified continuous duty engine curve shall be supplied to the owner/engineer. Engines not meeting current EPA emissions standards for off road diesel engines shall not be accepted as equal.
7.11 Governor - Governor shall be an electronic type via the engine control module (ECM). Engine speed shall be adjustable to operate the pump between maximum and minimum design operation speeds.
7.12 Exhaust - Engine shall include a muffler of suitable size.
7.13 Skid Base - The pump and engine shall be skid mounted with a 60 gallon integral fuel tank. The fuel tank shall be equipped with drain plugs.
7.14 Trailer - The pump, and engine shall be trailer mounted with a pintle type trailer hitch. Tires and suspension shall be adequately sized for the required load range ratings. Trailers shall be equipped with, front and rear support stands, lifting bar, safety chains, and side and rear reflectors. Trailer design shall be in compliance with applicable D.O.T. regulations.
7.15 Factory Painting - Unit shall be shop primed and finish painted at the place of manufacturer. Materials and dry film thickness for priming and finish paint shall be in accordance with manufacturer's standards.
7.16 Sound Attenuated Enclosure - The engine and pump shall be completely enclosed with fourteen and sixteen-gauge sheet metal panels backed with one inch and two-inch layers of polydamp acoustical sound-deadening material. The acoustical enclosure shall reduce pump and engine noise to 66 dBA or less at a distance of 23-feet (7.0-m). The enclosure shall be removable for easy access to the engine / pump for maintenance and repair. The enclosure doors shall all be equipped with latches that are keyed alike. For maintenance and service needs, the enclosure sides shall have hinged doors for quick access to the engine oil fill, fuel fill port, oil dipstick, and filters.
8. Engine Control Specification:
8.1 The engine shall be started, stopped, and controlled by a PrimeGuard 2 high performance, state- of-the-art digital Controller as supplied by Godwin Pumps. The Controller shall be weatherproof enclosed, and contain an external, weatherproof, 12-position keypad accessible without the need to remove or open any protective cover or enclosure. It shall be designed to start/stop the engine at a signal supplied by high- and low-level floats or a 4-20 mA transducer. The PrimeGuard 2 Control Panel shall provide the following functions without modification, factory recalibration, or change of chips or boards by simply accessing the keypad.
8.2 The keypad shall be a capacitive, touch-sensing system. No mechanical switches will be acceptable. The keypad shall operate in extreme temperatures, through ice, snow, mud, grease, etc., and maintain complete weather-tight sealing.
8.3 During periods of inactivity the unit shall conserve energy and go to “sleep” (115mA parasitic battery draw).
8.4 The PrimeGuard 2 Controller shall function interchangeably from float switches, pressure switch, or transducer, as well as manual start/stop by selection at the keypad. No other equipment or hardware changes are required.
8.5 The PrimeGuard 2 Controller shall be capable of varying the engine speed to maintain a constant level in a process without a change to the panel other than via the keypad.
8.6 The PrimeGuard 2 controller can be programmed to start and stop the pumpset up to three times daily or three times a week (i.e. a start, exercise cycle on three separate times for a varying length of time all via the keypad).
8.7 Manual- Automatic Button
8.8 In Manual Mode, the “Start” button starts the engine and runs until “Stop” is pressed or an emergency shutdown occurs.
8.9 In Automatic Mode, start/stop sequencing is initiated by either one (1) high-level N/O and one (1) low-level N/C narrow angle float switches, a 4-20mA transducer, a signal from a digital input, or a single analog 4-20mA speed reference. As a backup, the controller shall also have the option to operate off a transducer with one (1) high-level N/O narrow angle float switch.
8.10 The Controller shall integrate the engine safety shut-off for low-oil temperature and high- temperature, and provide over-speed protection.
8.11 The Controller shall include standard, field-adjustable parameters for engine cycle crank timer, shutdown time delay, warm-up time delay, and cool-down time delay.
8.12 The Controller shall have two circuit boards, one for the control board and one capacitive touch keypad board. The capacitive keypad circuit boards has eight (8) available relays that can be programmable to output desired parameter on the display and to be used as dry-contacts for communication with City/Municipality SCADA systems. All via the key play without changing relays, chips, printed circuits, or any hardware or software.
8.13 Standard components shall consist of (6) digital inputs, (8) analog inputs, (1) magnetic pick-up input, (6) 10-amp form “C” relays, (2) 20-amp form “C” relays, (1) RS485 port, (1) J1939 port, and (1) 3.8in 320x240 pixel QVGA full graphic LCD display with backlight, (1) 12 position keypad, LED lamps for visual indication of shutdown (red), warning (amber) and power (green).
8.14 The industrially-hardened PrimeGuard 2 Controller shall withstand vibration of 3g, 3 axis, frequency swept 5-2000 Hz, in an operating temperature range of -40° to 185°F (-40° to 85°C) and an operating humidity range of 0-70% non-condensing at 85°C.
9. Requested Options:
9.1 Float Switches - One-normally open and one-normally closed narrow angle (10° to 20°) float switches integrate into automatic pump controller. The floats shall be constructed with tilt sensation switches enclosed within stainless steel. Each float will have a minimum 25 ft. waterproof cable wired into a twist-lock wiring harness that connects directly to a PrimeGaurd.
9.2 Fully Automatic Trickle Charger - The unit shall include a fully automatic trickle charger powered by 10-amps, 115 VAC.
10. Manufacturer's Services: The manufacturer shall furnish the services of a competent factory representative to do the following:
10.1 Inspect the system prior to delivery, supervise the start up and testing of the system, and certify the system has been properly furnished and is ready for operation.
10.2 Instruct the owner's operating personnel in the proper operation and maintenance of the system for a period of not less than one half day.
11. Tools and Spare Parts: The manufacturer shall furnish the following on or prior to delivery of the pump.
11.1 A recommended list of spare parts.
11.2 An Operations and Maintenance manual.
12. Warranty
12.1 A copy of the engine manufacturer's parts and labor warranty.
12.2 A one year Parts and Labor Warranty issued by the manufacturer on the sewage pump system. This warranty must cover all pump parts, including the mechanical seal.
12.3 If pump fails during warranty period, pump supplier shall at no cost provide a pump of equal value during the repair.
B. Delivery
Delivery terms shall be FOB destination, freight prepaid and allowed. A City representative will work with the successful bidder to have ordered items delivered within 16 weeks of receiving the Purchasing Order. All items shall be delivered to:
City of Orange Beach
Sewer Plant
3900 William Silvers Parkway
Orange Beach, AL 36561
City Contact - Rob Stalcup, Utilities Director, Office: 251-980-1275, rstalcup@orangebeachal.gov
C. Business License Requirements:
If delivering into City limits, the successful bidder will be required to have an Orange Beach Business License. Contact the Orange Beach Finance Department at 251-981-6096 for a quote or any additional information. A business license for the vendor is not required if third party shipping is used.
Contractor will comply with the Davis-Bacon Act, as amended (40 U.S.C. 3141–3148). When required by Federal program legislation, all prime construction contracts in excess of $2,000 awarded by non-Federal entities must include a provision for compliance with the Davis-Bacon Act (40 U.S.C. 3141–3144, and 3146– 3148) as supplemented by Department of Labor regulations (29 CFR Part 5, ‘‘Labor Standards Provisions Applicable to Contracts Covering Federally Financed and Assisted Construction’’) and 29 CFR 5.5(a)(1)-(10) into all applicable contracts and subcontracts.
The bid has been submitted by the Bidder independently and has been submitted without collusion with any other vendor of materials, supplies, equipment, or services for the type described in the Invitation to Bid; and
The Contractor will comply with the Copeland “Anti-Kickback” Act (18 U.S.C. 874) as supplemented in Department of Labor regulations (29 CFR Part 3). (All contracts and subgrants for construction or repair.)
1. 2 CFR 200 - Appendix II, "Contract Provisions for Non-Federal Entity Contracts Under Federal Awards" is hereby incorporated by reference into this certification.
2. The bidder, by signing its bid, hereby certifies to the best of his or her knowledge and belief that:
No Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress on his or her behalf in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment or modification of any Federal contract, grant, loan, or cooperative agreement;
If any funds other than Federal appropriated funds (including profit or fee received under a covered Federal transaction) have been paid, or will be paid, to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress on his or her behalf in connection with this solicitation, the offeror shall complete and submit, with its offer, 0MB standard form LLL, Disclosure of Lobbying Activities, to the Contracting Officer;
Contractor will include the language of this certification in all subcontract awards at any tier and require that all recipients of subcontract awards in excess of $150,000 shall certify and disclose accordingly; and
This certification is a material representation of fact upon which reliance is placed when this transaction was made or entered into. Submission of this certification and disclosure is a prerequisite for making or entering into this contract imposed by Section 1352, Title 31, United States Code. Any person making expenditure prohibited under this provision or who fails to file or amend the disclosure form to be filed or amended by this provision, shall be subject to a civil penalty of not less than $10,000, and not more than $100,000, for each such failure.
By signing this contract, grant, or other agreement, the contracting parties affirm, for the duration of the agreement, that they will not violate federal immigration law or knowingly employ, hire for employment, or continue to employ an unauthorized alien within the State of Alabama. Furthermore, a contracting party found to be in violation of this provision shall be deemed in breach of the agreement and shall be responsible for all damages resulting therefrom
The Contractor shall comply with the Contract Work Hours and Safety Standards Act (40 U.S.C. 3701– 3708), where applicable. (Contracts in excess of $100,000 that involve the employment of mechanics or laborers must include a provision for compliance with 40 U.S.C. 3702 and 3704, as supplemented by Department of Labor regulations (29 CFR Part 5)).
The City is accepting electronic submission of bids and proposals. Please submit electronic responses via the City eProcurement Portal: https://procurement.opengov.com/portal/orangebeachal. By way of the eProcurement Portal, responses will be locked and digitally encrypted until the submission deadline passes.
The submission of a bid will be construed to mean that the Bidder is fully informed as to the extent and character of the supplies, materials, or equipment required, and as a representation that the bidder can furnish the supplies, materials, or equipment satisfactorily in complete compliance with the specifications.
If applicable, the Contractor shall comply with the mandatory standards and policies relating to energy efficiency which are contained in the state energy conservation plan issued in compliance with the Energy Policy and Conservation Act (42 U.S.C. 6201).
All contractors are subject to the debarment and suspension regulations implementing Executive Order 12549, Debarment and Suspension (1986) and Executive Order 12689, Debarment and Suspension (1989) at 2 C.F.R. Part 180 and the Department of Homeland Security’s regulations at 2 C.F.R. Part 3000 (Nonprocurement Debarment and Suspension).
Bids may be rejected if they contain any omissions, alterations of form, additions not called for, conditional bids, alternate bids unless requested by the City, incomplete bids, erasures, or irregularities of any kind. Bids in which the Unit or Lump Sum prices are obviously unbalanced may be rejected. The City reserves the right to reject any and all bids for any reason and to waive any informality or irregularity in the bids received.
Byrd Anti-Lobbying Amendment, 31 U.S.C. § 1352 (as amended) as follows:
Contractors who apply or bid for an award of more than $100,000 shall file the required certification. Each tier certifies to the tier above that it will not and has not used federally appropriated funds to pay any person or organization for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, officer or employee of Congress, or an employee of a Member of Congress in connection with obtaining any federal contract, grant, or any other award covered by 31 U.S.C. § 1352. Each tier shall also disclose any lobbying with non-federal funds that takes place in connection with obtaining any federal award. Such disclosures are forwarded from tier to tier up to the recipient who in turn will forward the certification(s) to the federal awarding agency.
All contractors are subject to the debarment and suspension regulations implementing Executive Order 12549, Debarment and Suspension (1986) and Executive Order 12689, Debarment and Suspension (1989) at 2 C.F.R. Part 180 and the Department of Homeland Security’s regulations at 2 C.F.R. Part 3000 (Nonprocurement Debarment and Suspension).
In the performance of this contract, the Contractor shall make maximum use of products containing recovered materials that are EPA-designated items unless the product cannot be acquired—
Competitively within a timeframe providing for compliance with the contract performance schedule;
Meeting contract performance requirements; or
At a reasonable price.
The Contractor also agrees to comply with all other applicable requirements of Section 6002 of the Solid Waste Disposal Act.
1. Definitions. As used in this clause, the terms backhaul; covered foreign country; covered telecommunications equipment or services; interconnection arrangements; roaming; substantial or essential component; and telecommunications equipment or services have the meaning as defined in FEMA Policy 405-143-1, Prohibitions on Expending FEMA Award Funds for Covered Telecommunications Equipment or Services (Interim), as used in this claus
2. Prohibitions.
a. Section 889(b) of the John S. McCain National Defense Authorization Act for Fiscal Year 2019, Pub. L. No. 115-232, and 2 C.F.R. § 200.216 prohibit the head of an executive agency on or after Aug.13, 2020, from obligating or expending grant, cooperative agreement, loan, or loan guarantee funds on certain telecommunications products or from certain entities for national security reasons.
b. Unless an exception in paragraph 3 of this clause applies, the contractor and its subcontractors may not use grant, cooperative agreement, loan, or loan guarantee funds from the Federal Emergency Management Agency to:
Procure or obtain any equipment, system, or service that uses covered telecommunications equipment or services as a substantial or essential component of any system, or as critical technology of any system;
Enter into, extend, or renew a contract to procure or obtain any equipment, system, or service that uses covered telecommunications equipment or services as a substantial or essential component of any system, or as critical technology of any system;
Enter into, extend, or renew contracts with entities that use covered telecommunications equipment or services as a substantial or essential component of any system, or as critical technology as part of any system; or
Provide, as part of its performance of this contract, subcontract, or other contractual instrument, any equipment, system, or service that uses covered telecommunications equipment or services as a substantial or essential component of any system, or as critical technology as part of any system.
3. Exceptions.
a. This clause does not prohibit contractors from providing—
A service that connects to the facilities of a third-party, such as backhaul, roaming, or interconnection arrangements; or
Telecommunications equipment that cannot route or redirect user data traffic or permit visibility into any user data or packets that such equipment transmits or otherwise handles.
b. By necessary implication and regulation, the prohibitions also do not apply to:
1. Covered telecommunications equipment or services that:
Are not used as a substantial or essential component of any system; and
Are not used as critical technology of any system.
2. Other telecommunications equipment or services that are not considered covered telecommunications equipment or services.
4. Reporting requirement.
In the event the contractor identifies covered telecommunications equipment or services used as a substantial or essential component of any system, or as critical technology as part of any system, during contract performance, or the contractor is notified of such by a subcontractor at any tier or by any other source, the contractor shall report the information in paragraph 4b of this clause to the recipient or subrecipient, unless elsewhere in this contract are established procedures for reporting the information.
The Contractor shall report the following information pursuant to paragraph 4a of this clause:
Within one business day from the date of such identification or notification: The contract number; the order number(s), if applicable; supplier name; supplier unique entity identifier (if known); supplier Commercial and Government Entity (CAGE) code (if known); brand; model number (original equipment manufacturer number, manufacturer part number, or wholesaler number); item description; and any readily available information about mitigation actions undertaken or recommended.
Within 10 business days of submitting the information in paragraph 4b-2 of this clause: Any further available information about mitigation actions undertaken or recommended. In addition, the contractor shall describe the efforts it undertook to prevent use or submission of covered telecommunications equipment or services, and any additional efforts that will be incorporated to prevent future use or submission of covered telecommunications equipment or services.
5. Subcontracts. The Contractor shall insert the substance of this clause, including this paragraph 5, in all subcontracts and other contractual instruments.”
The Bidder may submit an Application for Payment for provided materials in accordance with the accepted Unit Prices. Payment shall be made to the Bidder within thirty (30) days of receipt and approval of Application for Payment.
As appropriate, and to the extent consistent with law, the contractor should, to the greatest extent practicable, provide a preference for the purchase, acquisition, or use of goods, products, or materials produced in the United States. This includes, but is not limited to iron, aluminum, steel, cement, and other manufactured products.
For purposes of this clause:
Produced in the United States means, for iron and steel products, that all manufacturing processes, from the initial melting stage through the application of coatings, occurred in the United States.
Manufactured products mean items and construction materials composed in whole or in part of non-ferrous metals such as aluminum; plastics and polymer-based products such as polyvinyl chloride pipe; aggregates such as concrete; glass, including optical fiber; and lumber.
All contractors are required to comply with all federal laws, regulations, and executive orders.
Section 31-13-9, Code of Alabama 1975, requires that contractors provide proof of enrollment with the E-Verify program administered by the U.S. Department of Homeland Security. Proof of E-Verify documentation will be in the form of a copy of the signed Memorandum of Understanding (MOU) generated upon completion of the E-Verify program.
If delivering into City limits, the successful bidder will be required to have an Orange Beach Business License. Contact the Orange Beach Finance Department at 251-981-6096 for a quote or any additional information. A business license for the vendor is not required if third party shipping is used.
Please download the below documents, complete, and upload.
Please download the below documents, complete, and upload.
Ex. The Orange Beach Event Center is located at 4671 Wharf Parkway, Orange Beach, AL 36561.
SLED stands for State, Local, and Education. These are solicitations issued by state governments, counties, cities, school districts, utilities, and higher education institutions — as opposed to federal agencies.
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