Active SLED Opportunity · FLORIDA · ORANGE COUNTY
AI Summary
Construction of the Golden Gem Reclaimed Water Pump Station in Apopka, FL, including wet well, vertical turbine pumps, electrical building, and SCADA integration. Requires experienced certified contractors. Bids due June 30, 2026.
The Golden Gem Reclaimed Water Storage and Pumping Station is a capital improvement project for the City of Apopka, Florida that will construct a new Reclaimed Water Transfer Pump Station at the City's existing West Reuse Storage System site on Golden Gem Road.
The facility will draw reclaimed water by gravity from two existing lined storage ponds — totaling approximately 320 million gallons of capacity — and pump it back into the City's reclaimed water distribution system as needed.
Key improvements include a cast-in-place concrete wet well, vertical turbine pumps, a pressurized screen filter, an electrical building with VFDs and emergency generator, and full SCADA system, all designed by City's consultant Wright-Pierce, Inc.
| Event | Date | Location |
|---|---|---|
| Bid Opening | 2026-06-30T18:15:00.000Z | Zoom video conference and in the Edward Bass Administration Conference Room, located at City Hall (120 E. Main St., Apopka, FL 32703). Topic: Bid Opening - ITB2026-A-308 Golden Gem Reclaim Water Pump Station Time: Jun 30, 2026, 02:15 PM Eastern Time (US and Canada) Join Zoom Meeting https://us02web.zoom.us/j/83840160673?pwd=96eFbIpaW5a1dcfpRuy7Ewk5qXiHBb.1 Meeting chat link https://us02web.zoom.us/launch/jc/83840160673 Meeting ID: 838 4016 0673 Passcode: 115064 |
The Contractor shall obtain and maintain such insurance as will protect it from: (1) claims under worker’s compensation laws, disability benefit laws, or other similar employee benefit laws; (2) claims for damages because of bodily injury, occupational sickness or disease or death of his employees including claims insured by usual personal injury liability coverage; (3) claims for damages because of bodily injury, sickness or disease, or death of any person other than his employees including claims insured by usual personal injury liability coverage; and (4) from claims for injury to or destruction of tangible property including loss or use resulting therefrom, any or all of which claims may arise out of, or result from, the services, work and operations carried out pursuant to and under the requirements of the Contract Documents, whether such services, work and operations be by the Contractor, its employees, or by subcontractor(s), or anyone employed by or under the supervision of any of them, or for whose acts any of them may be legally liable.
This insurance shall be obtained and written for not less than the limits of liability specified hereinafter, or as required by law, whichever is greater.
The Contractor shall require, and shall be responsible for assuring throughout the time the Agreement is in effect, that any and all of its subcontractors obtain and maintain until the completion of that subcontractor’s work, such of the insurance coverages described herein as are required by law to be provided on behalf of their employees and others.
The Contractor shall obtain, have and maintain during the entire period of the Agreement insurance policies which contain the following information and provisions:
Each Certificate of Insurance shall be accompanied by documentation that is acceptable to the Owner establishing that the insurance agent and/or agency issuing the Certificate of Insurance has been duly authorized, in writing, to do so by and on behalf of the insurance company underwriting the insurance coverage(s) indicated on each Certificate of Insurance.
If the initial, or any subsequently issued Certificate of Insurance expires prior to the completion of the Work or termination of the Agreement, the Contractor shall furnish to the Owner, in triplicate, renewal or replacement Certificate(s) of Insurance not later than thirty (30) calendar days prior to the date of their expiration. Failure of the Contractor to provide the Owner with such renewal certificate(s) shall be considered justification for the Owner to terminate the Agreement.
If Owner has any objection to the coverage afforded by other provisions of the insurance required to be purchased and maintained by Contractor in accordance with the requirements of the Contract Documents on the basis of its not complying with the Contract Documents, Owner shall notify Contractor in writing. Contractor shall provide to the Owner such additional information with respect to its insurance as may be requested.
Substantial Completion Days: 480
Final Completion Days: 60
Total Days: 540
Projected Start Date: TBD
Projected Completion Date: TBD
The contract resulting from this Solicitation shall be a term contract for the time period specified herein. The number of days within which, or the date by which, the work is to be completed (the contract time). See the details provided under Section 3. Summary of Work.
In order for the Owner to obtain the best quality of work in a reasonable period of time, the Owner reserves the right to reject bids from Contractors who are unable to meet the following requirements.
The project shall be constructed in accordance with these specifications and the City of Apopka Utilities Design and Construction Standards Manual – 2016 Edition.
The project shall be constructed in accordance with these specifications and the City of Apopka Utilities Design and Construction Standards Manual – 2016 Edition.
In order for the Owner to obtain the best quality of work in a reasonable period of time, the Owner reserves the right to reject bids from Contractors who are unable to meet the following requirements.
To obtain bids in regards to Golden Gem Reclaim Water Pump Station, the selected contractor must be licensed to do business in the State of Florida and perform under the laws of the State of Florida. The City intends to enter into an agreement with the lowest qualified firm.
The City in its sole discretion, reserves the right to reject any and all proposals, accept any proposal or any combination of proposals or waive any minor irregularity or technicality in proposals received and may, at its sole discretion, request a re-proposal, when in its sole judgment, it will best serve public interest. Additional Governmental Agencies/Entities may utilize this contract upon suppliers’ acceptance.
$11,730,000
The City is not responsible for any expenses which persons making submittals may incur in preparing and submitting their qualifications or in participating in the ITB solicitation, selection and negotiation process.
Firms interested in responding may download an Invitation to Bid (ITB) package from the City’s e-Procurement Portal, OpenGov https://procurement.opengov.com/portal/apopka.
Submittals must be received electronically via the City’s e-Procurement Portal, OpenGov, no later than Tuesday, June 30, 2026 at 2:00 pm. It is the sole responsibility of the bidder to ensure that his or her bid is submitted in a timely manner. Instructions to address free registration with OpenGov and how to submit an electronic response will be posted within the bid documents.
In accordance with the Americans with Disabilities Act (ADA), persons with disabilities needing assistance to participate in any of these proceedings should contact the City Clerk's Office at 120 East Main Street, Apopka FL 32703, Telephone: 407-703-1704, no less than 48 hours prior to the proceeding.
The Contractor shall obtain and maintain the following insurance coverages as provided hereinbefore, and in the type, amounts and in conformance with the following minimum requirements:
The Contract, if awarded, will be on the basis of material and equipment described in the Drawings or specified in the Specifications without consideration of possible substitute or "or-equal" items. Whenever it is indicated in the Drawings or specified in the Specifications that a substitute or "or-equal" item of material or equipment may be furnished or used by Contractor if acceptable to Engineer until after the "effective date of the Agreement". The procedure for submittal of any such application by Contractor and consideration by Engineer is set forth in the agreement.
The Contract, if awarded, will be on the basis of material and equipment described in the Drawings or specified in the Specifications without consideration of possible substitute or "or-equal" items. Whenever it is indicated in the Drawings or specified in the Specifications that a substitute or "or-equal" item of material or equipment may be furnished or used by Contractor if acceptable to Engineer until after the "effective date of the Agreement". The procedure for submittal of any such application by Contractor and consideration by Engineer is set forth in the agreement.
By submission of this bid, the Bidder certifies, and in the case of a joint bid each party thereto certifies as to its own organization, that in connection with this procurement:
Liquidated Damages: $
Bidder must agree to commence work on date to be specified in a written "Notice to Proceed" of the City and to fully complete the project within the consecutive calendar days indicated under the scope of work thereafter. Bidder must agree also to pay as liquidated damages, the sum of $500 for each consecutive calendar day thereafter as hereinafter provided in the General Conditions.
Pollution Legal/Environmental Legal Liability Insurance for pollution losses arising from all services performed to comply with this contract. Coverage shall apply to sudden and gradual pollution conditions including the discharge, dispersal, release or escape of smoke, vapors, soot, fumes, acids, alkalis, toxic chemicals, liquids or gases, waste materials or other irritants, contaminants or pollutants into or upon land, the atmosphere or any watercourse or body of water, which results in Bodily Injury or Property Damage. If policy is written on a Claims Made form, a retroactive date is required, and coverage must be maintained for three (3) years after completion of contract or “tail” coverage must be purchased. Coverage should include and be for the least minimum limits listed below:
For acceptance of Pollution Legal/Environmental Legal Liability coverage included within another policy required herein, a statement notifying the certificate holder must be included on the certificate of insurance and the total amount of said coverage per occurrence must be greater than or equal to the amount of Pollution Legal/Environmental Legal Liability and other coverage combined.
All questions related to this ITB shall be submitted in writing through the OpenGov Question/Answer Tab via the City's e-Procurement portal, on or before, Monday, June 15, 2026 by 11:59 pm. Please include the section title for each question, if applicable, in order to ensure that questions asked are responded to correctly. All questions submitted and answers provided shall be electronically distributed to proposers following this solicitation on the City's e-Procurement Portal.
Requests for clarifications received after the deadline will not be accepted
The Contractor shall furnish all labor, materials, and equipment necessary to construct the Golden Gem Reclaimed Water Storage and Pumping Station in accordance with the 100% Contract Documents prepared by Wright-Pierce, Inc. The Work includes full site preparation and earthwork; construction of a wetwell; installation of vertical turbine pumps; a pressurized screen filter system; all associated yard piping, valves, and connections to the existing pond outlets and reclaimed water distribution system; an access roadway; and all erosion and stormwater controls. The Contractor shall also construct the electrical building, including its structural shell, architectural finishes, and HVAC systems, and furnish and install the complete power distribution system, emergency standby generator, Variable Frequency Drives, motor control equipment, field instrumentation, PLC controls, and SCADA integration consistent with the City’s existing telemetry network.
Upon completion of construction, the Contractor shall conduct all pre-operational testing, equipment startup, and performance verification, including pump performance documentation, screen filter commissioning, generator load testing, and full SCADA functional demonstration. The Contractor shall provide a minimum of four hours of on-site operations and maintenance training to City personnel prior to completion. All work shall be performed in conformance with the FDEP Wastewater Construction Permit and all other applicable federal, state, and local codes and regulations.
Project closeout shall include submission of three bound hardcopy sets and one electronic (PDF) set of Operations and Maintenance Manuals, as-built drawings in AutoCAD and PDF format, all equipment warranties, spare parts and tools as specified, software licenses and access credentials for the control systems, and all required lien waivers and closeout certifications. The Contractor shall coordinate with the City and Engineer of Record to support preparation of the FDEP Notification of Completion of Construction clearance package.
A DETAILED SUMMARY OF WORK, SPECIFICATIONS, AND DRAWINGS ARE INCLUDED IN ATTACHMENT A AND ATTACHMENT B OF THIS SOLICITATION
Addenda Notification: Bidders are required to register for an account via the District’s e-Procurement Portal hosted by OpenGov. Once bidder has completed registration, you will receive addenda notifications to your email by clicking “Follow” on this project. Ultimately, it is sole responsibility of each bidder to periodically check the site for any addenda at https://procurement.opengov.com/portal/apopka.
By making a submittal, the respondent certifies that they have fully read and understand the invitation to bid and have full knowledge of the nature of services which may be required and of the requirements of the ITB process and agree to abide by such process and City’s decisions made therein.
Industry Standard:
General Liability: Insurance Services Office form CG0001 (12/04) or equivalent
Business Auto: Insurance Services Office form CA0001 (03/06) or equivalent
In accordance with Chapter 119 of the Florida Statutes (Public Records Law), and except as may be provided by other applicable State and Federal Law, all respondents should be aware that the Invitation To Bid and the responses are in public domain. However, the respondents are requested to identify specifically any information contained in their submittals which they consider confidential and which they believe to be exempt from disclosure, citing specifically the applicable exempting law.
All proposals received from respondents in response to this Invitation To Bid will become the property of the City of Apopka and will not be returned to the respondents. In the event of award, all documentation produced as part of the purchase will become the exclusive property of the City, unless otherwise specified.
IF THE CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE CONTRACTOR'S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS CONTRACT, CONTACT THE CUSTODIAN OF PUBLIC RECORDS, CITY CLERK AT 407-703-1704,sbone@apopka.net and 120 EAST MAIN STREET, APOPKA, FL 32704-1229.
All measurement for payment will be based on the completed work performed in strict accordance with the drawings and specifications. All work completed under this contract shall be measured by the Contractor or his representatives in the presence of the Engineer or his representative.
All tools and equipment owned by the contractor/subcontractor are the responsibility of the owner of the equipment. The City is held harmless for loss of any kind.
It is the bidder’s responsibility to become familiar with and fully informed regarding the terms, conditions and specifications of this Bid Document. Lack of understanding and/or misinterpretation of any portions of this Bid Document shall not be cause for withdrawal of your bid after opening or for subsequent protest of award.
All measurement for payment will be based on the completed work performed in strict accordance with the drawings and specifications. All work completed under this contract shall be measured by the Contractor or his representatives in the presence of the Engineer or his representative.
The excavators shall comply with FL 77-153 regarding notification of existing gas and oil pipeline company owners. During the period of this contract, it shall be the Contractor's responsibility to coordinate all utility adjustments necessary for the completion of the project.
Contractor shall defend, indemnify and hold harmless the City of Apopka and all of the City of Apopka’s officers, agents, and employees from and against all claims, liability, loss and expense, including reasonable costs, collection expenses, attorneys’ fees, and court costs which may arise because of the negligence (whether active or passive), misconduct, or other fault, in whole or in part (whether joint, concurrent, or contributing), of the Contractor its officers, agents or employees in performance or non-performance of its obligations under any agreement or contract with the City of Apopka pursuant to this bid/proposal. Contractor recognizes the broad nature of this indemnification and hold harmless clause, as well as the provision of a legal defense to the City of Apopka when necessary, and voluntarily makes this covenant and expressly acknowledges the receipt of such good and valuable consideration provided by the City of Apopka in support of these indemnification, legal defense and hold harmless contractual obligations in accordance with the laws of the State of Florida. Compliance with any insurance requirements required within an agreement or contract pursuant to this bid/proposal shall not relieve Contractor of its liability and obligation to defend, hold harmless and indemnify the City of Apopka as set forth in this article of the bid/proposal. Nothing herein shall be construed to extend the City of Apopka’s liability beyond that provided in section 768.28, Florida Statutes.
A mandatory meeting is scheduled for this project. Social distancing measures will take place due to Covid-19; we ask that all participants utilize face masks. Contractors shall field and verify site conditions which could affect completion of work. Submission of a proposal will be construed as evidence that such verification has taken place. If claims arise for additional labor and/or equipment costs required for difficulties encountered during installation, these may not be approved.
NO VALUE at NO VALUE
Location: NO VALUE
The bidder shall examine the site carefully of the work and the Contract Documents and shall satisfactorily investigate as to the conditions to be encountered, as to the character, quality and quantity of work to be performed and materials to be furnished and as to the requirements of the Contract. Bidders shall familiarize themselves with all federal and state laws, local ordinances and regulations which may in any manner affect the work or its prosecution. The filing of a Proposal shall be presumptive evidence that the bidder has complied with these requirements.
The excavators shall comply with FL 77-153 regarding notification of existing gas and oil pipeline company owners. During the period of this contract, it shall be the Contractor's responsibility to coordinate all utility adjustments necessary for the completion of the project.
The award is subject to provisions of applicable State Statutes and City Ordinances. All bidders must disclose with their bid the name of any officer, director, or agent who is also an employee of the City of Apopka. Further, all bidders must disclose the name of any City employee who owns, directly or indirectly, an interest of ten percent (10%) or more in the bidder's firm or any of its branches. Should the awarded bidder permanently or temporarily hire any City employee who is, or has been, directly involved with the bidder prior to or during performance of the resulting contract, the contract shall be subject to immediate termination by the City.
A non-mandatory meeting is scheduled for this project. Social distancing measures will take place due to Covid-19; we ask that all participants utilize face masks. Contractors shall field and verify site conditions which could affect completion of work. Submission of a proposal will be construed as evidence that such verification has taken place. If claims arise for additional labor and/or equipment costs required for difficulties encountered during installation, these may not be approved.
NO VALUE at NO VALUE
Location: NO VALUE
The bidder shall examine the site carefully of the work and the Contract Documents and shall satisfactorily investigate as to the conditions to be encountered, as to the character, quality and quantity of work to be performed and materials to be furnished and as to the requirements of the Contract. Bidders shall familiarize themselves with all federal and state laws, local ordinances and regulations which may in any manner affect the work or its prosecution. The filing of a Proposal shall be presumptive evidence that the bidder has complied with these requirements.
The Contractor shall be responsible for having determined to his satisfaction, prior to the submission of his bid, the nature of the work, the conformation of the ground, the character and quality of the nature of the groundwater conditions and all other matters which can in any way affect the work under this contract. The prices established for the work to be done will reflect all costs pertaining to the work.
The Contractor shall be responsible for having determined to his satisfaction, prior to the submission of his bid, the nature of the work, the conformation of the ground, the character and quality of the nature of the groundwater conditions and all other matters which can in any way affect the work under this contract. The prices established for the work to be done will reflect all costs pertaining to the work.
Federal, State, City and local laws, ordinances, rules and regulations that in any manner affect the items covered herein apply. Lack of knowledge by the bidder shall in no way be a cause for relief from responsibility. Contractorss doing business with the City of Apopka are prohibited from discriminating against any employee, applicant or client because of race, religion, color, disability, national origin, gender or age with regard to but not limited to the following: employment practices, rates of pay or other compensation methods, and training selection. EEO STATEMENT: The City of Apopka is committed to assuring equal opportunity in the award of contracts and, therefore, complies with all laws prohibiting discrimination on the basis of race, color, religion, national origin, handicap, age and gender.
The Bid Document shall be included and incorporated in the final contract or purchase order. Any and all legal actions associated with this Bid Document and/or the resultant contract (purchase order) shall be governed by the laws of the State of Florida. Venue for any litigation involving this contract shall be the Circuit Court in and for Orange County, Florida.
Upon completion of construction of all facilities, the entire construction area shall be cleaned up and all trash, debris and excess material must be hauled away and disposed of to the satisfaction of the City.
Upon completion of construction of all facilities, the entire construction area shall be cleaned up and all trash, debris and excess material must be hauled away and disposed of to the satisfaction of the City.
The Contractor shall procure all permits and licenses required by Contract Documents. The Contractor shall give all notice necessary and incidental to the due and lawful prosecution of the work. The Contractor shall submit all necessary permitting requirements; however, any City of Apopka permitting fees will be waived.
The Contractor may not make any assignment of the contractual agreement between the parties, in whole or in part, without prior written authorization as may be given by the City of Apopka, at its sole discretion. No assignment by a party hereto of any rights under or interests in the contract documents will be binding on another party hereto without written consent of the party sought to be bound; and specifically, but without limitation, moneys that may become due and moneys that are due may not be assigned without such consent.
Payment & Performance bond in the amount of 100% of the total bid price within ten (10) days from the date of notification of award.
Before submitting a Bid, each Bidder must examine the Contract Documents thoroughly, visit the site to familiarize themselves with local conditions that may in any manner affect cost, progress or performance of the Work, familiarize themselves with federal, state and local laws, ordinances, rules and regulations that may in any manner affect cost, progress or performance of the work; and study and carefully correlate Bidder's observations with the Contract Documents.
The Contractor shall procure all permits and licenses required by Contract Documents. The Contractor shall give all notice necessary and incidental to the due and lawful prosecution of the work. The Contractor shall submit all necessary permitting requirements; however, any City of Apopka permitting fees will be waived.
The use of public roads and streets shall be such as to provide a minimum of inconvenience to the public and to other traffic. Any earth or excavated material spilled from trucks shall be removed by the Contractor and the street cleaned to the satisfaction of the Owner. Contractor shall be responsible for any and all damage to existing facilities whether caused by themselves or their subcontractor. It is highly recommended that Contractor notify all subcontractors of this liability in an effort to prevent or minimize damage.
The names of respondents will be publicly read into the record on bid opening date listed in the timeline. A zoom link can be found in the timeline.
A tabulation will also be posted in the e-Procurement Portal on and forwarded to all those registered as following the project.
The use of public roads and streets shall be such as to provide a minimum of inconvenience to the public and to other traffic. Any earth or excavated material spilled from trucks shall be removed by the Contractor and the street cleaned to the satisfaction of the Owner. Contractor shall be responsible for any and all damage to existing facilities whether caused by themselves or their subcontractor. It is highly recommended that Contractor notify all subcontractors of this liability in an effort to prevent or minimize damage.
The Uniform Commercial Code (Florida Statutes, Chapter 672) shall prevail as the basis for contractual obligations between the awarded Contractor and the City of Apopka for any terms and conditions not specifically stated in this Bid Document.
In the event of extension error(s), the unit price will prevail and the bidder's total offer will be corrected accordingly. Bidders must check their bid proposal where applicable. Failure to do so will be at the bidder's risk. Bids having erasures or corrections must be initialed in ink by the bidder (in the event that pricing is requested via upload rather than by electronic submittal).
Recommendation of award, or rejection of all submittals if applicable, will be presented to the City Commission for approval for the lowest qualifying Bid within one hundred and twenty (120) calendar days from the date of opening of submittals.
The Contractor shall be fully responsible for maintaining in good condition all cultivated grass plots, trees and shrubs beyond the grading limits of this Contract. Where maintained shrubbery or grassed strips must be removed or destroyed incident to the construction operation, the Contractor shall, after completion of the work, replace or restore to the original condition, all destroyed or damaged shrubbery or grass. Tree limbs which interfere with equipment operation and are approved for pruning, shall be neatly trimmed.
The Contractor shall be fully responsible for maintaining in good condition all cultivated grass plots, trees and shrubs beyond the grading limits of this Contract. Where maintained shrubbery or grassed strips must be removed or destroyed incident to the construction operation, the Contractor shall, after completion of the work, replace or restore to the original condition, all destroyed or damaged shrubbery or grass. Tree limbs which interfere with equipment operation and are approved for pruning, shall be neatly trimmed.
The Contractor shall be responsible for any damage to pavement beyond the limits of this contract, buildings, telephone, power or other cables, water pipes, storm sewer facilities, sanitary pipe, gas lines, or other structures which may be encountered whether or not shown on the Drawings.
The Contractor shall be responsible for any damage to pavement beyond the limits of this contract, buildings, telephone, power or other cables, water pipes, storm sewer facilities, sanitary pipe, gas lines, or other structures which may be encountered whether or not shown on the Drawings.
A. Price(s) quoted must be the price(s) for new merchandise. Any bids containing modifying or "escalator" clauses will not be considered unless specifically requested in the bid specifications. Deliveries resulting from this bid are to be made on or before bidders specified delivery date and during the normal working hours of the City of Apopka. Time is of the essence and the bidder's delivery date must be specified and adhered to. Should the bidder, to whom the order or contract is awarded, fail to deliver on or before his/her stated date, the City of Apopka reserves the right to CANCEL the order or contract. Delivery shall be within the normal working hours of the user, Monday through Friday, excluding holidays, unless otherwise specified and incorporated into contract document. The delivery location shall be within the designated areas identified by the City of Apopka. It is hereby understood and mutually agreed to by and between parties hereto that the time of delivery is an essential condition of this contract.
B. Price Adjustment: Prices offered shall remain firm through the initial period of this Agreement. A request for a price adjustment, with proper documentation justifying the adjustment, may be submitted, in writing, 30 days before the anniversary date of the Agreement. Price adjustments must have written approval from The City's Procurement Division before invoicing. Any purchase orders issued by before the approval of the price increase will not be modified. Any unit price adjustment invoiced without written approval from shall not be paid and the invoice returned to the Contractor for correction. Requests for price adjustments shall not exceed the percentage of change in the Consumer Price Index (CPI) for the previous twelve months. The CPI shall not be seasonally adjusted. The City reserves the right to request a reduction in Agreement prices equal to the percentage of change of the CPI in the event of a reduction. The Contractor shall not be entitled to an increase in labor rates due to the minimum wage increase without providing a request for adjustment at a minimum of 30 days before the effective change.
C. Labor Rate: The labor rate submitted by the Contractor shall be billed to the City, and shall be inclusive of all labor expenses including, but not limited to, full compensation for the Contractor’s labor, and any other cost, including overhead. Billable time will start once the Contractor’s personnel arrive at the City job site in which the work is to be performed. The City will not pay for travel time to any City site.
D. Material Markup (if applicable): If the Contractor is required to provide materials for the service(s), the City shall be billed the actual price Contractor paid for the items plus the percentage markup awarded. The materials markup shall not exceed 5%.
The City shall require the Contractor to provide an itemized list of all materials used in the performance of this Contract and reserves the right to audit the Contractor’s invoices from the manufacturer for materials used in the performance of this Contract
All items delivered must meet the specifications herein. Items delivered not as specified will be returned at no expense to the City of Apopka. The City may return, for full credit, any unused items received which fail to meet the City's performance standards.
After completion of the work and with final pay request, the Contractor shall submit to the Engineer one set of "Record Drawings." These drawings shall show the location of all structures and pipe including inverts and centerline and edge of pavements every 50 feet. Plans shall be signed by a professional surveyor licensed to do business in Florida. After completion of the work and with final payment, the Contractor shall submit to the Engineer/Owner one set of Record Drawings including an AutoCAD file (release 2013 or later).
After completion of the work and with final pay request, the Contractor shall submit to the Engineer one set of "Record Drawings." These drawings shall show the location of all structures and pipe including inverts and centerline and edge of pavements every 50 feet. Plans shall be signed by a professional surveyor licensed to do business in Florida. After completion of the work and with final payment, the Contractor shall submit to the Engineer/Owner one set of Record Drawings including an AutoCAD file (release 2013 or later).
No blasting shall be done except upon approval by the City and the governmental agency or political subdivision having jurisdiction. When the use of explosives is approved by the City as necessary for the execution of the work, the Contractor shall use the utmost care so as not to endanger life or property, and assume responsibility for any such damage resulting from his blasting operations, and whenever explosives shall be stored in a secure manner and all such storage places shall be marked clearly "DANGEROUS EXPLOSIVES" and shall be in the care of competent watchmen. All permits required for the use of explosives shall be obtained by the Contractor at his expense. All requirements of the governmental agency issuing permits shall be observed.
Unless otherwise specified, the mention of a particular manufacturer's brand name or number in the specifications does not imply that this particular product is the only one that will be considered for purchase. This reference is intended solely to designate the type or quality of merchandise that will be acceptable. Equal offers will be considered and must include descriptive literature and/or specifications. Failure to provide descriptive literature and/or specifications with equal offers will result in the disqualification of the bid. The determination as to whether any alternate product or service is or is not equal shall be made solely by the City of Apopka and such determination shall be final and binding upon all bidders.
The City of Apopka reserves the right to request and review additional information to make such a determination or samples of any product for demonstration shall be furnished upon request for a quality test or comparison without cost to the City of Apopka. Although the City of Apopka provides for the consideration of alternate bids, it reserves the right to make an award in the best interest of the City of Apopka. Such award may not necessarily be given to the lowest bid offered. The bid will be awarded on the basis of material and equipment described in the Specifications without consideration of possible substitutes or "or-equal" items. Whenever it is specified in the Specifications that a substitute or an "or-equal" item of material or equipment may be furnished by the Contractor, this acceptance of substitute material and or equipment will not be evaluated until after the "effective date of the Agreement".
If Build America, Buy America Act (BABAA) apply to this solicitation any request for substitute or “or equal” shall include the Manufacturer’s Certification of compliance with the Build America, Buy America Act (BABAA) requirements mandated by Title IX of the Infrastructure Investment and Jobs Act (“IIJA”), Pub. L. 177-58.
No blasting shall be done except upon approval by the City and the governmental agency or political subdivision having jurisdiction. When the use of explosives is approved by the City as necessary for the execution of the work, the Contractor shall use the utmost care so as not to endanger life or property, and assume responsibility for any such damage resulting from his blasting operations, and whenever explosives shall be stored in a secure manner and all such storage places shall be marked clearly "DANGEROUS EXPLOSIVES" and shall be in the care of competent watchmen. All permits required for the use of explosives shall be obtained by the Contractor at his expense. All requirements of the governmental agency issuing permits shall be observed.
Weekly progress schedule shall include the necessary manpower and equipment required to maintain the projected progress schedule. Should the Contractor fail to maintain the progress schedule he has provided to the City and is unable to recover prior to the next pay requisition, the City may elect to withhold a portion of or all of the following payments until such time that the Contractor has recovered his loss time. The City may request the Contractor to submit a revised schedule with evidence, by means of additional manpower and equipment, displaying his intentions to make up for the loss of time. If the City agrees and believes that the Contractor will recover, the City may elect to continue with the monthly payments.
The City of Apopka is exempt from Federal and State Sales and Use Taxes for tangible personal property (Certificate of Registry for tax transactions under Chapter 32, Internal Revenue Code and Florida Sales/Use Tax Exemption Certificate). Contractors doing business with the City of Apopka shall not be exempted from paying sales tax to their suppliers for materials to fulfill contractual obligations with the City of Apopka, nor shall any Contractor be authorized to use the City's Tax Exemption Number in securing such materials. The City of Apopka has the following tax exemption Certificates assigned: Certificate of Registry No. 85-8012595869C-0 for tax transactions under Chapter 32, Internal Revenue Code, and Florida Sales/Use Tax Exemption Certificate
Weekly progress schedule shall include the necessary manpower and equipment required to maintain the projected progress schedule. Should the Contractor fail to maintain the progress schedule he has provided to the City and is unable to recover prior to the next pay requisition, the City may elect to withhold a portion of or all of the following payments until such time that the Contractor has recovered his loss time. The City may request the Contractor to submit a revised schedule with evidence, by means of additional manpower and equipment, displaying his intentions to make up for the loss of time. If the City agrees and believes that the Contractor will recover, the City may elect to continue with the monthly payments.
Bidder certifies that all material, equipment, etc., contained in his bid meets all OSHA requirements. Bidder further certifies that, if he is the awarded Contractor, and the material, equipment, etc., delivered is subsequently found to be deficient in any OSHA requirements in effect on date of delivery, all costs necessary to bring the material, equipment, etc., into compliance with the aforementioned requirements shall be borne by the Contractor.
The Contractor shall discuss and obtain approval from the City for any area outside the limits of construction that may be impacted by his work. This shall include any areas necessary for the staging, storing and delivery of equipment and material. In addition, the Contractor shall discuss and obtain approval from the City for the selection of the best delivery routes to the construction site.
The Contractor shall discuss and obtain approval from the City for any area outside the limits of construction that may be impacted by his work. This shall include any areas necessary for the staging, storing and delivery of equipment and material. In addition, the Contractor shall discuss and obtain approval from the City for the selection of the best delivery routes to the construction site.
The City of Apopka reserves the right to accept or to reject any or all bids and to make the award to that bidder who, in the opinion of the City of Apopka, will be in the best interest of the City of Apopka. The City of Apopka also reserves the right to award the bid in whole or in part. The City of Apopka reserves the right to inspect all facilities of bidders in order to make a determination as to the foregoing. The City of Apopka reserves the right, before award, to require a Bidder to submit such evidence of qualifications as the City deems necessary to determine the ability of the Bidder to perform. Such evidence may include but may not be limited to: financial information, past performance and technical information. The City of Apopka reserves the right to waive any irregularities and technicalities and to reject any and all bids. Award will be made to the lowest responsive and responsible bidder as determined by the City of Apopka.
Contractor shall take the necessary steps to explore or otherwise verify and confirm location of underground pipes utilities & structures for any necessary areas outlined in the project before excavation.
Contractor shall take the necessary steps to explore or otherwise verify and confirm location of underground pipes utilities & structures for any necessary areas outlined in the project before excavation.
The City, at its sole discretion, reserves the right to reject any and all proposals, accept any proposal or any combination of proposals or waive any minor irregularity or technicality in proposals received and may, at its sole discretion, request a re-proposal, when in its sole judgment, it will best serve public interest.
Any legal actions associated with this agreement will be governed by the laws of the State of Florida. The venue for any litigation involving this Agreement shall be in the Ninth Circuit Court in and for Orange County, Florida. Should any federal claims arise for which the courts of the State of Florida lack jurisdiction, the venue for those actions will be in the Orlando Division of the U.S. District Court for the Middle District of Florida.
Each Party hereby agrees to submit to the personal jurisdiction of these courts for any lawsuits filed against such Party arising under or in connection with this Agreement. If a legal proceeding is brought for the enforcement of any term of the Agreement, or any right arising therefrom, the Parties expressly waive their respective rights to have such action tried by jury trial and hereby consent to the use of non-jury trial for the adjudication of such suit.
Please see link to review the City of Apopka Purchasing Policy: CLICK HERE.
Purchasing Policy: 107.3.14. BID PROTESTS
Providing those participants in its competitive award process whose interests are adversely affected by bid document provisions or an award recommendation with respect to projects involving the expenditure of over Fifty Thousand ($50,000) Dollars the opportunity to protest.
The requirements and procedures described herein govern a bid protest brought by an adversely affected participant in any competitive process utilized for selection of a person or other entity to design and/or construct any public improvement, to provide supplies, materials or services (including professional or management services), or to lease any City property.
A Party (as hereafter defined) who wishes to file a protest regarding (a) the terms or conditions; (b) specifications contained in a solicitation; (c) provisions governing the methods for ranking bids, proposals, or replies; (d) awarding contracts; (e) reserving rights of further negotiation; (f) modifying or amending any contract; (g) proposed bid award; or (h) rejection of some or all responses to a solicitation shall file such a formal written protest according to the procedures and requirements established below. Failure to file a formal written protest in the manner provided shall constitute a waiver of the opportunity to protest the terms, conditions, and specifications contained in the solicitation.
For the purposes of this Section 107.3.14, the term "Party" shall mean a bidder, proposer, potential bidder, or potential proposer whose substantial interests are adversely affected by the City's decision or proposed decision regarding a contract solicitation, contract award, or rejection of one or more responses to a contract solicitation.
107.3.14.1. PROCEDURES
107.3.14.1.1. All contract solicitation documents issued by the City shall contain the following statement: “Failure to file a protest within the time prescribed by the City of Apopka's Bid Protest Procedures shall constitute a waiver of right to protest.”
107.3.14.1.2. Within seventy-two (72) hours (excluding Saturdays, Sundays, and City holidays) after the posting of the notice of intent to award or recommendation of award by staff (whichever is earlier). A formal written protest shall be submitted to the City Clerk’s office stating the facts and law upon which its protest is based. Delivery is not deemed to have been completed until the formal written protest is actually received by the office of the City Clerk.
107.3.14.1.3. Upon receipt of a timely filed Formal Written Protest, the City shall stop the solicitation process until the subject of the Formal Written Protest is resolved. However, the City may continue with the solicitation process if it determines, in writing, that halting the solicitation process: (a) would cause or perpetuate an immediate and serious danger to public health, safety or welfare; (b) would result in a substantial loss of funding to the City; or (c) would otherwise be detrimental to the interests of the City.
107.3.14.1.4. The Purchasing staff shall review the merits of the protest and shall recommend an action to the City Administrator or his delegee. The City Administrator shall issue a decision, in writing, within ten (10) days thereafter and shall provide a copy to the Party. If the City denies the protest, the City may proceed with award of the contract unless enjoined by order of a court of competent jurisdiction.
The Contractor shall pay all royalties and assume all costs arising from the use of any invention, design, process materials, equipment, product or device which is the subject of patent rights or copyrights. Contractor shall, at its own expense, hold harmless and defend the City against any claim, suit or proceeding brought against the City which is based upon a claim, whether rightful or otherwise, that the goods or services, or any part thereof, furnished under the contract, constitute an infringement of any patent or copyright of the United States. The Contractor shall pay all damages and costs awarded against the City in such matter.
Responders must comply with Presidential Executive Order Nos. 11246 and 11375, which prohibit discrimination in employment regarding race, creed, color, sex, or national origin; Title VI of the Civil Rights Act of 1962, the Anti-Kickback Act and the Contract Work Hours Standard Act; the provision of the Vietnam Era Veterans Re-Adjustment Act of 1974; and 23 CFR 635.112(f), provision on Non-Collusion. Contractor shall be required, pursuant to Chapter 278, Florida Statutes, to execute a “Sworn Statement on Public Entity Crimes” prior to the execution of a contract resulting from this request for Qualifications. By executing this sworn statement, the Contractor is affirmatively stating that neither it nor an affiliate (as defined in the statute) has been convicted of a public entity crime, and that it is not barred from entering into the contract. The Contractor shall further acknowledge that any misstatement or misrepresentation of fact, lack of compliance with the statue, or subsequent conviction of a public entity crime shall result in the contract being null and void and/or subject to immediate termination by the City. In the event of such termination, the City shall not incur any liability for any work or materials furnished by the Contractor.
The awarded Contractor shall fully warrant all material furnished hereunder against defect in materials and/or workmanship for a period of one (1) year from date of delivery/acceptance by the City of Apopka. Should any defect in materials or workmanship, except ordinary wear and tear, appear during the above stated warranty period, the awarded Contractor shall repair or replace same at no cost to the City, immediately upon written notice from the City. All warranty provisions of the Uniform Commercial Code shall additionally apply.
Definition: “Cone of Silence,” as used herein, means a prohibition on any communication regarding a particular Request for Proposal (“RFP”), Request for Qualification (“RFQ”) or bid, between: a potential Contractor, service provider, proposer, bidder, lobbyist, or consultant, and: the City Council members, City’s professional staff including, but not limited to, the City Administrator and his or her staff, any member of the City’s selection or evaluation committee.
Restriction Notice for Cone of Silence
A Cone of Silence shall be imposed upon each RFP, RFQ and bid after the advertisement of said RFP, RFQ or bid.
Termination of Cone of Silence
The Cone of Silence shall terminate at the beginning of the City Council meeting (whether regular, special or Committee of the Whole meeting) at which a written recommendation is made to the City Council. However, if the City Council refers the recommendation back to the Administrator or staff for further review, the Cone of Silence shall be re-imposed until such time as another subsequent written recommendation is made.
Exceptions to Applicability for Cone of Silence
The provisions of this section shall not apply to:
Penalties for Cone of Silence
Violation of this section by a particular respondent, bidder or proposer shall render any RFP award, RFQ award or bid award to said bidder or proposer voidable by the City Council or City Administrator. Any person who violates a provision of this section may be prohibited from serving on a City selection or evaluation committee. In addition to any other penalty provided herein, violation of any provision of this section by a City employee may subject said employee to disciplinary action.
Please contact the Purchasing Department for any questions concerning the “Cone of Silence” compliance.
The City of Apopka will issue a purchase order to the selected Contractor; payments will only be issued after received and approved by the following:
CITY OF APOPKA
ACCOUNTS PAYABLE
120 E. MAIN ST.
APOPKA, FL 32703
Retainage will be held as set by Florida Statute 255.078. An AIA form listing will be set at the pre-construction meeting regarding payment milestones. Payment Terms: Contractors are advised to familiarize themselves with the Florida Prompt Payment Statutes, codified at Secs. 218.70 - 218.80 Florida Statutes and more particularly Sec.218.735 – Timely payment for construction services which allows for payment to be made up to but no more than 25 days from the receipt of a proper invoice. Staff will make a full effort to process invoicing before this time allotment; however, city staff does have up until this time to provide payments.
The City will only pay the dollar amounts as authorized on the purchase order, after the commodities or contractual services provided by the Contractor have been received, inspected, and found to comply with award specifications, to be free of damage or defect, and to be properly invoiced. Payment for partial shipments shall not be made unless specified in the purchase order. Failure to follow these instructions may result in delays in processing invoices for payment. The purchase order number must appear on invoices, bills of lading, packages, cases, delivery lists, and correspondence.
Price Adjustments: Prices offered shall remain firm through the initial period of the Agreement. A request for a price adjustment, with proper documentation justifying the adjustment, may be submitted, in writing, 30 days before the anniversary date of the Agreement. Price adjustments must have written approval from the City’s Procurement Division before invoicing. Any purchase orders issued by the City before the approval of the price increase will not be modified. Any unit price adjustment invoiced without written approval from the City shall not be paid and the invoice returned to the Contractor for correction.
Requests for price adjustments shall not exceed the percentage of change in the Consumer Price Index (CPI) for the previous twelve months. The CPI shall not be seasonally adjusted. The City reserves the right to request a reduction in Agreement prices equal to the percentage of change of the CPI in the event of a reduction. The Contractor shall not be entitled to an increase in labor rates due to the minimum wage increase without providing a request for adjustment at a minimum of 30 days before the effective change.
Contractor understands and agrees that by virtue of the Agreement, all of its documents, records, and materials of any kind, relating to the relationship, shall be open to the public for inspection in accordance with Florida’s Public Records law. If Contractor will act on behalf of City as provided under Section119.011(2), Florida Statutes, the Contractor, subject to the terms of Section 287.058(1)(c), Florida Statutes, and any other applicable legal and equitable remedies, shall:
a. Keep and maintain public records required by City to perform the service.
b. Upon request from City’s custodian of public records, provide City with a copy of the requested records or allow the records to be inspected or copies within a reasonable time at a cost that does not exceed the cost provided by Florida law.
c. Ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law for the duration of the contract term and following completion of the contract term if the Contractor does not transfer the records to City.
d. Upon completion of the contract, transfer, at no cost, to City all public records in possession of Contractor or keep and maintain public records required by City to perform the service. If the Contractor transfers all public records to City upon completion of the contract, the Contractor shall destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirement. If Contractor keeps and maintains public records upon completion of contract, the Contractor shall meet all applicable requirements for retaining public records. All records stored electronically must be provided to City, upon request from City’s custodian of public records, in a format that is compatible with the information technology of City.
e. If Contractor does not comply with a public records request timely, City shall enforce the Contract provisions in accordance with the Contract.
f. PUBLIC RECORDS CUSTODIAN. IF THE CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE CONTRACTORS DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THE AGREEMENT, CONTACT THE CUSTODIAN OF PUBLIC RECORDS AT:
CITY CLERK
120 EAST MAIN STREET
APOPKA, FLORIDA 32703
T: 407.703.1704
E: sbone@apopka.net
g. THE CONTRACTOR ACKNOWLEDGES THAT THE CITY OF APOPKA CANNOT AND WILL NOT PROVIDE LEGAL ADVICE OR BUSINESS ADVICE TO CONTRACTOR WITH RESPECT TO ITS OBLIGATIONS PURSUANT TO THIS SECTION RELATED TO PUBLIC RECORDS. THE CONTRACTOR FURTHER ACKNOWLEDGES THAT IT WILL NOT RELY ON THE CITY OF APOPKA OR ITS CITY ATTORNEY TO PROVIDE SUCH BUSINESS OR LEGAL ADVICE, AND THAT CONTRACTOR HAS BEEN ADVISED TO SEEK PROFESSIONAL ADVICE WITH REGARD TO PUBLIC RECORDS MATTERS ADDRESSED BY THE AGREEMENT. THE CONSULTANT ACKNOWLEDGES THAT FAILURE TO COMPLY WITH FLORIDA LAW AND THIS AGREEMENT WITH RESPECT TO PUBLIC RECORDS SHALL CONSTITUE A MATERIAL BREACH OF THE AGREEMENT AND GROUNDS FOR TERMINATION AND PURSUANT TO THE TERMINATION SECTION OF THE MASTER AGREEMENT BETWEEN THE CITY OF APOPKA AND CONTRACTOR.
For any services or goods purchased under this Bid that involves, receiving or utilizing Federal Grants funding, the following terms and conditions shall be considered a part of the final Agreement, and the Contractor accepts and acknowledges that it is and will continue to be in compliance with said terms and conditions for the term of the Agreement:
I. Davis-Bacon Act. When required by Federal program legislation, Supplier Partner agrees that, for all participating agency prime construction contracts/purchases in excess of two thousand dollars ($2,000), Supplier Partner shall comply with the Davis-Bacon Act (40 USC 3141-3144, and 3146-3148) as supplemented by Department of Labor regulations (29 CFR Part 5, “Labor Standards Provisions Applicable to Contracts Covering Federally Financed and Assisted Construction”). In accordance with the statute, Supplier Partner is required to pay wages to laborers and mechanics at a rate not less than the prevailing wages specified in a wage determinate made by the Secretary of Labor. In addition, Supplier Partner shall pay wages not less than once a week. Current prevailing wage determinations issued by the Department of Labor are available at www.wdol.gov. Supplier Partner agrees that, for any purchase to which this requirement applies, the award of the purchase to the Supplier Partner is conditioned upon Supplier Partner’s acceptance of the wage determination. Supplier Partner further agrees that it shall also comply with the Copeland “Anti-Kickback” Act (40 USC 3145), as supplemented by Department of Labor regulations (29 CFR Part 3, “Contractors and Subcontractors on Public Building or Public Work Financed in Whole or in Part by Loans or Grants from the United States”. The Act provides that each Supplier Partner or subrecipient must be prohibited from inducing, by any means, any person employed in the construction, completion, or repair of public work, to give up any part of the compensation to which he or she is otherwise entitled.
This agreement is for services related to a project that is subject to the Build America, Buy America Act (BABAA) requirements under Title IX of the Infrastructure Investment and Jobs Act (“IIJA”), Pub. L. 177-58. Absent an approved waiver, all iron, steel, manufactured products, and construction materials used in this project must be produced in the United States, as further outlined by the Office of Management and Budget’s Memorandum M-22-11, Initial Implementation Guidance on Application of Buy America Preference in Federal Financial Assistance Programs for Infrastructure, April 18,2022.
Contractor acknowledges that the Project is subject to the Build America, Buy America Act (“BABAA”), enacted as part of the Infrastructure Investment and Jobs Act (IIJA), Pub. L. 117-58, and Contractor agrees to comply with BABAA. Pursuant to BABAA, Contractor is required to apply a domestic content procurement preference (the “Buy America preference” or “BAP”) for all iron, steel, manufactured products, and construction materials incorporated into the Project. All iron, steel, manufactured products and construction materials incorporated into the Project must be produced in the United States, including such materials installed by any subcontractors or suppliers. Definitions of iron, steel, manufactured products, and construction materials can be found in 2 C.F.R. Part 184 and are incorporated herein by this reference. Additional information regarding BABAA requirements and compliance may be found at https://www.hud.gov/program_offices/general_counsel/build_america_buy_america and is incorporated herein by this reference.
A. Opinions and Estimates
All opinions and estimates relating to costs or expenses prepared or provided by Contractor relating to the Project shall incorporate, be consistent with, and reflect compliance with BABAA requirements.
B. Confirmation of Compliance
From the date of this Agreement until three (3) years after the Project is completed, Contractor must obtain and maintain records sufficient to:
(1) track all product purchases relating to the Project in sufficient detail to identify the source of the funding for the purchase; and
(2) demonstrate compliance with BABAA as follows:
(i) for products purchased in compliance with the BAP, obtaining and maintaining documentation that the product complied with BAP requirements; and
(ii) for products purchased pursuant to a waiver or other exemption from the BAP, obtaining and maintaining adequate information to validate that the purchase was covered by a waiver or other exemption.
For all iron, steel, manufactured products, and construction materials incorporated into the Project, Contractor shall, upon receipt of the same, obtain confirmation that the product or material was purchased in compliance with the BAP. Such confirmation must take one or more of the following forms:
(1) A certificate from the manufacturer or reseller stating that the product complies with BABAA;
(2) For products that cost less than $100 per product, a copy of a label that indicates the product was made in the United States; or
(3) For small purchases of product that are less than the Simplified Acquisition Threshold (see 2 CFR 200.320(a)(2), as may be adjusted from time to time, either a copy of a product specification that provides sufficient detail to conclude that the product complies with the BAP or a certification from a manufacturer or reseller of a product that confirms that the product is BABAA compliant.
C. Recordkeeping Requirements and Examination Rights
Contractor must keep and maintain all records it is required to obtain pursuant to this section for a minimum of three (3) years from the date the Project is completed. the City shall have access to and the right to examine, at any time and at its sole discretion, any of Contractor’s books, documents, papers, or other records relating to the Project including without limitation, products used, from the date of this Agreement until three (3) years from the date the Project is completed.
D. Termination for Failure to Comply
If at any time Contractor fails to comply with the BAP, BABAA, or the terms of this section, Contractor shall notify the City immediately. Any such failure shall constitute a material breach of this Agreement and shall constitute good cause for the City to terminate this Agreement at its sole discretion, following any applicable cure period.
E. Indemnification by Contractor
Contractor shall hold defend, indemnify, and hold harmless the City and its officers, employees, commissioners, servants, agents, successors, assigns, instrumentality entities, subsidiaries and related non-profit corporations, as well as the directors, officers, employees, commissioners, servants, agents, successors, and assigns of the City's instrumentality entities, subsidiaries, and related non-profit corporations (collectively, “Indemnified Parties”) from and against all claims, actions, lawsuits, complaints, demands, damages, liabilities, losses, obligations, taxes, settlements, judgments, audit expenses and costs, regulatory proceedings, costs, or expenses (including without limitation reasonable attorneys’ fees and costs), whether or not involving a third-party claim, which arise out of, relate to, or result from any failure of Contractor or its subcontractors and suppliers to comply with the BAP, BABAA, or this section.
F. Survival
The terms of this section shall survive the expiration or termination of this Agreement.
I have read all posted addendum, questions and answers for this project.
The following qualification requirements have been met:
The Contractor must have at least five (5) years of experience in the construction of similar projects of similar complexity and size or larger. The Contractor must have successfully constructed, as the prime contractor at least three (3) projects similar in scope to this project within the last five (5) years.
Contractor must supply, with its submission, a list of three (3) project of similar complexity and size, or larger, that have been completed as the prime contractor within the last five (5) years. Please complete the attached form with all required information.
Please download the document below, complete, and upload.
By submitting a response to this solicitation, the proposer has read, understands and agrees to providing a Payment & Performance bond in the amount of 100% of the total bid price within ten (10) days from the date fo notification of award.
Please provide your registered name and business tax receipt number.
Please upload a copy of your organization's License, Certificate of Competency and/or State Registration.
Please select one of the following:
Purchasing Policy 107.3.6.2.
There may be a three percent (3%) increase over the low bid allowed as an incentive to local businesses within the corporate limits of Apopka. Local businesses shall be defined as a business that have its main office within the corporate limits of Apopka, has a valid city business tax receipt, and pays property taxes directly or indirectly to the City.
Is your business located within the corporate limits of Apopka?
In an effort to increase the number of qualified Minority/Women Business Enterprise (M/WBE) Contractors, is your firm a Certified M/WBE?
If you responded YES to question 10, please upload your M/WBE certification here.
Please download the below documents, complete, and upload. If you are not registered with E-Verify, please register and upload proof of E-Verify registration Employers (e-verify.gov) .
Please download the below documents, complete, and upload.
Please download the below documents, complete, and upload.
Please download the below documents, complete and have notarized. An online notarization option will be provided for you when responding.
Please download the below documents, complete, and upload.
Please download the below documents, complete, and upload.
Select one:
I have carefully examined the Invitation To Bid.
I hereby propose to furnish the goods and services specified in the Bid. I agree that my submittal will remain firm for a period of up to at least one-hundred-twenty (120) days in order to allow the City adequate time to evaluate/review the submittals.
I certify that all information contained in this submittal is truthful. I further certify that I am duly authorized to provide this submittal on behalf of the firm as its act and deed and that the firm is ready, willing and able to perform if awarded the contract.
I further certify, under oath, that this submittal is made without prior understanding, agreement, connection, discussion, or collusion with any other person, firm or corporation tendering a submittal for the same service; that no officer, employee, or agent of the City of Apopka or any other respondent is interested in said submittal; and that the undersigned executed this Respondent’s Certification with full knowledge and understanding of the matters therein contained and was duly authorized to do so.
Please provide the following for each and every subcontractor that will be a part of this project. If no subcontractors are being used, please type "N/A".
Contractor Name
Number of personnel being assigned to project under contractor's name
Project Manager Name
Contractor Representative Name & Title
Trade or Description
Name and Address of Subcontractor
Subcontractor State License Registration Number & Type
By submitting a response to this solicitation, the Proposer lists all names of the subcontractors who will perform the phases of the work indicated.
The Bidder certifies that he/she has investigated each subcontractor listed. The Bidder further attests that he/she has received and has in his/her files evidence that each subcontractor maintains a fully equipped organization capable, technically and financially, of performing the pertinent work, and that each subcontractor has made similar installations in a satisfactory manner.
I, being an authorized representative submitting a proposal on behalf of my organization, being first duly sworn state: The full legal name and business address of the person(s) or entity contracting or transacting business with the City of Apopka(“City”) are (Post Office addresses are not acceptable), as follows:
1. If the contract or business transaction is with a corporation, the full legal name and business address shall be provided for each officer and director and each stockholder who holds directly or indirectly five percent (5%) or more of the corporation’s stock. If the contract or business transaction is with a trust, the full legal name and address shall be provided for each trustee and each beneficiary. All such names and addresses are (Post Office addresses are not acceptable), as follows:
Full Legal Name
Address
Ownership Percentage
2. The full legal names and business address of any other individual (other than subcontractors, material men, suppliers, laborers, or lenders) who have, or will have, any interest (legal, equitable, beneficial or otherwise) in the contract or business transaction with the City are (Post Office addresses are not acceptable).
Select one and respond to the next question.
Failure to check the appropriate option may result in disqualification of your proposal. Likewise, failure to provide documentation of a possible conflict of interest, or a summary of past litigation, may result in disqualification of your proposal.
Specify all judgments entered against the firm by any State or Federal courts in the past five (5) years. List all civil and administrative proceedings in the past five (5) years, in which the firm has represented a party adverse to the City of Apopka. List all suits, complaints, or disciplinary actions filed against the firm by any client the Florida Bar and/or other State or Federal agency.
Applicants should provide information on any history of litigation arbitration, or mediation resulting from contracts executed in the last ten years or currently under execution.
Please provide a response for each for the last five years:
Acknowledgement:
The PROPOSER acknowledges and understands that the information contained in response to this Qualification Statement shall be relied upon by CITY in awarding the contract and such information is warranted by PROPOSER to be true. The discovery of any omission or misstatement that materially affects the PROPOSER’S qualifications to perform under the contract shall cause the CITY to reject the Bid, and if after the award, to cancel and terminate the award and/or contract.
The undersigned attests to his (her, their) authority to submit this Submittal and to bind the firm(s) herein named to perform as per agreement. Further, by signature, the undersigned attests to the following:
If awarded a contract, you will need to ensure you have a Vendor ID with the City of Apopka. If you do not have a Vendor ID, please use the link below to complete a vendor registration packet. This is a different registration from the OpenGov registration.
Please provide a brief description of the types of services/goods needed for this project.
Is there a bond requirement for this project?
What type of pre-bid meeting will be held for this project?
Please select the term of contract for this project.
What is the inital term of this contract?
Use the following format:
two (2) years OR fifteen (15) business days
What is the renewal term of the contract resulting from this solicitation?
Use the following format:
four (4)
If there will not be renewals for this project, please type "N/A".
Is there an engineer/project estimate?
SLED stands for State, Local, and Education. These are solicitations issued by state governments, counties, cities, school districts, utilities, and higher education institutions — as opposed to federal agencies.
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