Active SLED Opportunity · CONNECTICUT · TOWN OF NEW MILFORD
AI Summary
Town of New Milford seeks bids for grinding and removal of wood, stumps, brush, and debris piles at 12 Scovill Street. Mandatory pre-bid meeting on June 9, 2026. Bids due June 25, 2026. Project completion by September 15, 2026. Contractor must provide labor, equipment, and comply with safety and environmental standards.
The Town of New Milford is soliciting competitive bids from qualified firms for the grinding of the accumulated wood, stumps, brush, and debris piles located at the cul-de-sac of 12 Scovill Street, New Milford, CT.
The Town of New Milford reserves the right to reject any and all bids, to waive technicalities, and to award the contract as will best serve public interest.
Sealed bids will be received via the Town’s e-Procurement Portal, OpenGov Procurement, until 3:30 pm, on Thursday, June 25, 2026 for Grinding of Wood, Stumps, Brush and Debris Piles 2026. Bids will be opened publicly in the E. Paul Martin Room by the Purchasing Authority, Thursday, June 25, 2026 at 3:30 pm. Late bids will not be accepted through OpenGov Procurement and will be rejected.
INTENT: The Town seeks a qualified firm for the grinding of wood, stumps, brush and debris as needed.
Specifications and bid forms must be obtained online through OpenGov Procurement. The exclusive means by which all prospective bidders may obtain bid packages, direct inquiries, request and receive addenda and supplemental information, and submit bids and proposals, shall be through the Town of New Milford’s e-procurement portal.
When applicable, state bids will be considered for this service.
A mandatory Pre-Bid Meeting is scheduled for Tuesday, June 9, 2026 at 9:00 a.m. at the 12 Scovill Street site, behind the New Milford Ambulance Facility.
The Purchasing Authority reserves the right to reject any and all bids. In addition to the bid specifications, all bids are subject to the terms, provisions and conditions of the New Milford “Municipal Purchases” Ordinance, set forth in Article III, Section 2-92 (a) through (o) inclusive, of the Code of New Milford. By bidding on the proposed purchase, the bidder agrees to such terms, provisions and conditions.
Any bidder found by the Purchasing Authority to be delinquent in the payment of taxes and/or sewer use charges due to the Town of New Milford shall be subject to the provisions of Section 2-92 (e) of the Code of New Milford. Copies of the Bid Ordinance may be obtained at the Office of the Town Clerk, Town Hall.
Pete Bass, Mayor
An Equal Opportunity/Affirmative Action Employer
The hours of operation are typically Monday through Friday 6:30 a.m. to 3:00 p.m. Depending upon the project, work hours may extend beyond 4:00 p.m. but typically not beyond 5:00 p.m. The commencement time of the work will begin as directed by the Public Works Supervisor.
Actual amount of time required by the Town may vary. There are no estimated quantities with this bid package.
The Town of New Milford, CT (“Town” or “Municipality”) invites bids on the project and services described herein to be submitted via the Town’s e-Procurement Portal, OpenGov Procurement. Bids will be received until 3:30 pm on Thursday, June 25, 2026 and then publicly opened and read aloud.
The Municipality reserves its right to consider informal any bid not prepared and submitted in accordance with the provisions hereof and may waive any informalities or reject any and all bids. Any bid may be withdrawn prior to the above scheduled time for the opening of bids or the authorized postponement thereof. Any bid received after the time and date specified shall not be considered or accepted through OpenGov Procurement. No bidder may withdraw a bid within 45 days after the actual date of the opening thereof. The Municipality may accept or reject any or all bids or any portions thereof and take any action deemed to be in the best interest of the Town.
A. The Contractor shall provide all labor, services, equipment, tools, and materials required to chip/pulverize ALL of the accumulated brush, trees, logs, stumps, and all other wood products, regardless of its size, weight, and/or being mixed in with soil and other debris, located at the cul-de-sac of 12 Scovill Street, New Milford, CT.
B. The Contractor shall remove all chipped/pulverized material from the worksite; including existing woodchip pile.
C. Upon completion of the grinding, the Contractor shall scrape off the work area of any remaining debris and remove it from the worksite.
D. Contractors shall bid this project as a lump sum, including mobilization, demobilization and fuel surcharge if applicable.
E. Area should be broom swept clean at the end.
F. All work associated with the existing pile of accumulated brush, trees, logs, stumps, and all other wood products must be completed by September 15, 2026.
All work associated with the existing pile of accumulated brush, trees, logs, stumps, and all other wood products must be completed by September 15, 2026.
The amount of two hundred dollars ($200) per day is agreed upon as liquidated damages and shall be paid by the Contractor for every day he does not meet the agreed completion date for the project unless by approval of the Director of DPW. This sum shall be paid by the Contractor to the Town or withheld from final payment to the Contractor.
Bids must be submitted via the Town’s e-Procurement Portal. All blank spaces for bid prices must be filled in, through the system. Any deviations from the specifications listed herein shall be provided with the bid submittal. If so equipped with deviation list this bid sheet shall be marked with the deviations accordingly on each item.
Only complete bids will be accepted. In order for a bid to be complete, all required documents must be submitted as provided for in this solicitation.
The successful bidder shall prepare and submit documentation and invoices to the Town which clearly demonstrate the equipment used, labor required and project completed. As a minimum the following paperwork should be provided with each invoice:
• Location of work
• Type of project
• Invoices shall include Purchase Order Number
No interpretation of the meaning of the plans, specifications or other pre-bid documents will be made to any bidder orally, either in person or via phone.
All questions related to this ITB shall be submitted in writing through the OpenGov Procurement Question/Answer Tab via the Town's e-Procurement portal, on or before, Monday, June 15, 2026 by 8:00 am. Please be sure to enter each question separately (1 question per box) and include the section title for each question, if applicable, in order to ensure that questions asked are responded to correctly.
Bidders must clearly understand that the only official answer or position of the Town shall be the one stated in writing and posted in the Town's e-Procurement portal. All questions submitted and answers provided shall be electronically distributed to bidders following this solicitation on the Town's e-Procurement Portal.
When asking questions, please be sure to enter each question separately (1 question per box).
Any addenda shall be posted on the Town's e-Procurement Portal.
Addenda notifications will be emailed to all persons on record as following this ITB. Failure of any bidder to receive any such addenda or interpretation shall not relieve such bidder from any obligation under their bid as submitted. All addenda so issued shall become part of the contract documents.
A non-mandatory pre-bid meeting shall be held on Tuesday, June 9, 2026 at 9:00 am at:
12 Scovill Street, New Milford, CT (Behind the New Milford Ambulance Facility) A Location Map can be found in Section 8 - Attachments.
All bidders are highly encouraged to attend this meeting.
A mandatory pre-bid meeting is scheduled for Monday, April 4, 2022 at 10:00 a.m. at the Scovill Street site.
The successful bidder must follow all applicable federal and state EPA, OSHA and DOT standards for performing the work at all times. Failure to follow applicable EPA, OSHA and DOT standards is grounds for immediate cancelation of the contract at no cost to the Town of New Milford. The successful bidder shall provide any applicable training documentation demonstrating compliance with applicable safety regulations upon receipt of the initial purchase order and updates at each subsequent order.
A mandatory pre-bid meeting shall be held on Tuesday, June 9, 2026 at 9:00 am at: 12 Scovill Street, New Milford, CT (Behind the New Milford Ambulance Facility) A Location Map can be found in Section 8 - Attachments.
Any bids from firms that did not attend the pre-bid meeting will be rejected as non-responsive.
A non-mandatory pre-bid meeting shall be held on Tuesday, June 9, 2026 at 9:00 am at:
12 Scovill Street, New Milford, CT (Behind the New Milford Ambulance Facility) A Location Map can be found in Section 8 - Attachments.
All bidders are highly encouraged to attend this meeting.
Contractors shall submit one invoice at the end of the project based on the submission via the Town’s e-Procurement Portal.
The bid prices shall be deemed all inclusive (i.e. fuel costs, labor, insurances, equipment, services, etc.) necessary to complete the project assigned.
The following factors will be considered in selecting a contractor:
The Contractor is prohibited from subcontracting unless it has obtained, in writing, the permission of the Town – specifically the Director of Public Works – to employ the specific subcontractors proposed to be used by the Contractor.
The Contractor shall provide the Director of Public Works with the names and addresses of all proposed subcontractors at least five (5) business days prior to their engagement.
Any agreement made in violation of this Section shall confer no rights on any subcontractor and shall be null and void.
Each bidder is responsible for having read and understood each document in this specification and any addenda issued by the Town. A bidder’s failure to have reviewed all information that is part of or applicable to this specification, including but not only any addenda posted on the Town’s e-Procurement Portal, shall in no way relieve it from any aspect of its proposal or the obligations related thereto.
Each bidder is deemed to be familiar with and is required to comply with all federal, state and local laws, regulations, ordinances, codes and orders that in any manner relate to this specification or the performance of the work described herein.
By submitting a bid, each bidder represents that they have thoroughly examined and become familiar with the scope of work outlined, and it is capable of performing the work to achieve the Town’s objectives.
A certificate of Insurance is required to be submitted upon execution of any agreement.
Contractors shall carry the following minimum insurance coverage’s and the provisions specified below must be met.
The Town of New Milford, its officials, employees and volunteers, MUST be named as additional insured with reference to this project on a primary and non-contributory basis. The insurer shall waive all rights of subrogation against the Town of New Milford, CT, its officers, employees and volunteers arising from work performed by the Contractor.
A certificate of Insurance is required to be submitted upon execution of any agreement.
The Contractor must carry the following minimum insurance coverages:
During the term of the services provided as part of this RFP, the successful bidder must procure and maintain insurances as outlined below:
The consultant shall secure, pay for and maintain such insurance as will protect it from claims under Workers' Compensation Acts, claims for damages because of bodily injury, including but not limited to claims for personal injury, sickness or disease or death of any person as a result of the nature of its work under the terms of the Agreement between the parties, and from all claims for damages because of injury to or of destruction of property, including but not limited to loss of use resulting there from which may arise out of any of the services provided pursuant to the Agreement between the parties.
Bidders are required to confirm that they have read and understand the requirements of State Statutes 7-80 to 7-84 with regard to natural gas waste or oil waste. This confirmation is located in the Questionnaire Section.
§ 7-80 Prohibitions.
[Ord. of 7-10-2017]
(a) The application of natural gas waste or oil waste, whether or not such waste has received beneficial use determination or other approval for use by DEEP (Department of Energy and Environmental Protection) or any other regulatory body, on any road or real property located within the Town for any purpose is prohibited.
(b) The introduction of natural gas waste or oil waste into any solid waste management facility within or operated by the Town is prohibited.
(c) The introduction of natural gas waste or oil waste into any wastewater treatment facility within or operated by the Town is prohibited.
(d) The storage, disposal, sale, acquisition, handling, treatment and processing of waste from natural gas or oil extraction activities is prohibited within the Town.
§ 7-81 Provision to be included in bids and contracts for construction or maintenance of Town roads and real property.
[Ord. of 7-10-2017]
(a) All bids and contracts related to the purchase or acquisition of materials to be used to construct or maintain any publicly owned and/or maintained road or real property within the Town shall include a provision stating that the materials shall not contain natural gas or oil waste.
(b) All bids and contracts related to the solicitation of services to construct or maintain any publicly owned and/or maintained road or real property within the Town shall include a provision stating that no materials containing natural gas or oil waste shall be utilized in providing such services to the Town.
(c) The following representation, which shall be a sworn statement under penalty of perjury, shall be included in all bids related to the purchase or acquisition of materials to be used to construct or maintain any publicly owned and/or maintained road or real property within the Town and all bids related to the solicitation of services to construct or maintain any publicly owned and/or maintained road or real property within the Town:
"We __________ hereby submit a bid for materials, equipment and/or labor to the Town of New Milford. The bid is for bid documents titled __________. The below named bidder and individual or signatory signing this on behalf of the bidder hereby certify under penalty of perjury that, if this bid is selected, no natural gas waste or oil waste will be used by the undersigned bidder in performance of the contract. We further certify that no subcontractor, agent or vendor will be allowed or permitted to use materials containing natural gas waste or oil waste."
§ 7-82 Penalties.
[Ord. of 7-10-2017]
In addition to any other remedy the Town has in law or equity, the Mayor or his/her designee is authorized to issue written orders ordering any person in violation of this ordinance to cease activities which do or may violate this ordinance and to desist from the same; where such activities cause damage or injury to property within the Town, whether such property be land, a road, a building, an aquifer, a well, watercourse or other asset, public or private, the Mayor or his/her designee may order such person to remedy the damage or injury and to restore, at such person's sole cost and expense, the property to the condition in which it was prior to such damage or injury. A violation of this ordinance may be punished by a fine of $250 per violation, with each day any violation of this ordinance shall continue constituting a separate offense. The Town may pursue other penalties, fines and remedies allowable by law. Any person receiving a cease-and-desist or remedial order or fine from the Mayor or his/her designee may, within 15 days of the receipt of a cease-and-desist order, remedial order or fine, appeal to a three-person Appeal Board composed of the Director of Health, the Director of Public Works and an elector designated by the Mayor. Any appeal shall be filed and shall proceed and be conducted and adjudicated in accordance with the procedure set forth in § 5-22 of the New Milford Code of Ordinances. Any cease-and-desist order, remedial order or notice of fine shall be sent by certified mail, return receipt requested, to any address of the violator on file in the Town of New Milford or State of Connecticut, the street address of the subject property if a property owner is involved, or the business address on the violator's forms or correspondence, together with a duplicate regular mailing of same. Receipt shall be conclusively presumed to have occurred the third day following the date of mailing, irrespective of whether the certified mailing is refused or neglected, provided the regular mailing was timely sent.
§ 7-83 Definitions.
[Ord. of 7-10-2017]
As used in this article, the following terms shall have the meanings indicated:
Application
The physical act of placing or spreading natural gas waste or oil waste on any road or real property located within the Town.
Natural gas extraction activities
All geologic or geophysical activities related to the exploration for or extraction of natural gas, including, but not limited to, core and rotary drilling and hydraulic fracturing.
Natural gas waste
(a) Any liquid or solid waste, or its constituents, that is generated as a result of natural gas extraction activities, which may consist of water, brine, chemicals, naturally occurring radioactive materials, heavy metals, or other contaminants;
(b) Leachate from solid wastes associated with natural gas extraction activities;
(c) Any waste that is generated as a result of or in association with the underground storage of natural gas;
(d) Any waste that is generated as a result of or in association with liquefied petroleum gas well storage operations; and
(e) Any products or byproducts resulting from the treatment, processing, or modification of any of the above wastes.
Oil extraction activities
All geologic or geophysical activities related to the exploration for or extraction of oil, including, but not limited to, core and rotary drilling and hydraulic fracturing.
Oil waste
(a) Any liquid or solid waste, or its constituents, that is generated as a result of oil extraction activities, which may consist of water, brine, chemicals, naturally occurring radioactive materials, heavy metals, or other contaminants;
(b) Leachate from solid wastes associated with oil extraction activities; and
(c) Any products or byproducts resulting from the treatment, processing, or modification of any of the above wastes.
§ 7-84 Severability.
[Ord. of 7-10-2017]
If any clause, sentence, paragraph, subdivision, section or part of this ordinance or the application thereof to any person, individual, corporation, firm partnership, entity or circumstance shall be adjudged by any court of competent jurisdiction to be invalid or unconstitutional, such order or judgment shall not affect, impair, effect or invalidate the remainder thereof, but shall be confined in its operation to the clause, sentence, paragraph, subdivision, section or part of this law or in its application to the person, individual, corporation, firm, partnership, entity or circumstance directly involved in the controversy in which such order or judgment shall be rendered. To further this end, the provisions of this article are hereby declared to be severable.
In providing services to or on behalf of the Town, the Contractor and their employees conduct reflects on the Town of New Milford. The Contractor is under an obligation to act lawfully, ethically and responsibly in all endeavors and to instruct its employees to abide by that standard. Activities and/or behavior by the Contractor or their employees that fails to comport with that standard may result in the termination of this contract and ejection from the project or supply chain. Disqualifying conduct includes, but is not limited to, criminal activity, unlawful sexual conduct, domestic violence, a serious motor vehicle violation, and public intoxication.
BID: Grinding of Wood, Stumps, Brush and Debris Piles 2026
BID OPENING: Thursday, June 25, 2026
To the fullest extent permitted by law, the contractor shall indemnify and hold harmless the Town of New Milford, and agents and employees of said Town from and against claims, damages, losses and expenses, including but not limited to attorneys’ fees, arising out of or resulting from performance of the work, provided that such claim, damage, loss or expense is attributable to bodily injury, sickness, disease or death, or to injury to or destruction of tangible property (other than the work itself) including loss or use resulting therefrom, but only to the extent caused in whole or in part by acts or omissions of the contractor, a subcontractor, anyone directly or indirectly employed by them or anyone for whose acts they may be liable, regardless of whether or not such claim, damage, loss or expense is caused in part by a party indemnified hereunder. Such obligation shall not be construed to negate, abridge, or reduce other rights or obligations of indemnity which would otherwise exist as to the Town of New Milford. In claims against any person or entity indemnified under this paragraph by an employee of the contractor, a subcontractor, anyone directly or indirectly employed by them or anyone for whose acts they may be liable, the indemnification obligation under this paragraph shall not be limited by a limitation on amount or type of damages, compensation or benefits payable by or for the contractor or a subcontractor under workers’ or workmen’s compensation acts, disability benefit acts or other employee benefit acts.
Contractor acknowledge and understands that the Town of New Milford has adopted as its policy, the nondiscrimination agreements and warranties required under Connecticut General Statutes § 4a-60(a)(1) and § 4a-60a(a)(1), as amended in State of Connecticut Public Act 07-245 and sections 9(a)(1) and 10(a)(1) of Public Act 07-142, as those statutes may be amended from time to time. Contractor further agrees to comply with such mandates.
Please confirm below that the bidder understands and agrees with the preceding paragraph.
Please download the below documents, complete and have notarized. An online notarization option will be provided for you when responding.
Please upload proof of your Insurance here. A Certificate of Insurance naming the Town as additional insured will be required from the successful bidder within ten (10) calendar days.
Please provide any additional documentation that would pertain to this project here. For example: Licenses, certifications, etc.
Please download the below documents, complete, and upload.
Please take notice that by furnishing a bid and responding to the Statement of Qualifications, bidder agrees, acknowledges and understands that bidder’s responses will be considered true and will be relied upon by the Town. In the event any response is not accurate the Town may immediately and summarily terminate the bidder’s contract or arrangement and disqualify the bidder from future projects, in the Town’s sole judgment and discretion.
I understand, that the exclusive means by which all prospective bidders may obtain bid packages, direct inquiries, request and receive addenda and supplemental information, and submit bids and proposals, shall be through the Town of New Milford’s e-Procurement portal.
Please confirm below that the bidder understands and agrees with the preceding paragraph.
Please review and confirm that you have read and understand the prohibitions related to natural gas or oil waste and that you understand and agree with the following statement:
We hereby submit a bid for materials, equipment and/or labor to the Town of New Milford. The individual or signatory signing this on behalf of the bidder hereby certifies to the best of their knowledge and under penalty of perjury that, if this bid is selected , no natural gas waste or oil waste will be used by the undersigned bidder in performance of the contract. We further certify that no subcontractor, agent or vendor, to the best of our knowledge, will be allowed or permitted to use materials containing natural gas waste or oil waste.
Please confirm
Please provide a brief description of the type of services pertaining to this project.
For example: traffic control flagging
What insurance will be required for this project?
Will this project require the Contractor's Qualifications Form to be completed?
Please select the type of pre-bid meeting that will be held for this project.
SLED stands for State, Local, and Education. These are solicitations issued by state governments, counties, cities, school districts, utilities, and higher education institutions — as opposed to federal agencies.
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