HAWAII ISLAND SPROUT UP PROGRAM

Notice is hereby given that the County of Hawai'i is requesting proposals for HAWAII ISLAND SPROUT UP PROGRAM. Proposals are due no later than 4:00 pm on Wednesday, May 20, 2026. Proposals must be submitted through the Procurement Portal at https://procurement.opengov.com/portal/hawaiicounty.

Project Details

• Reference ID: 26-0207
• Department: Civil Defense Agency
• Department Head: Talmadge Magno (Administrator)

Important Dates

• Questions Due: 2026-05-05T09:59:00.000Z
• Pre-Proposal Meeting: 2026-05-04T19:00:00.000Z — ZoomGov Virtual Meeting at https://www.zoomgov.com/j/1618677826?pwd=iIKdNjcRSaPiqmfAX0ZThcfrPNDVJF.1

Evaluation Criteria

• TECHNICAL CAPABILITY AND APPROACH FOR MEETING PERFORMANCE REQUIREMENTS (30 pts) —

  At least one staff member with an Extra class amateur radio license.

  At least one staff member who has completed the FEMA Independent Study Course (ICS)120, An Introduction to Exercises; ICS 130, How to be an Exercise Evaluator; and Mobile/Non-Resident, Residential, Virtual E139, Exercise Design and Development.

  At least one staff member who has at minimum completed the American Red Cross New Instructor Course and received certification in teaching First Aid, CPR, and AED.

  At least one staff member certified to teach fire suppression and small fire extinguishment.

  Ability to sub-contract instructors in Naloxone (Narcan) Administration, Emergency Medical Responder (EMR) skills, Certified Nurse Assistant (CNA) fundamentals, Psychological First Aid, Non-violent Crisis Prevention and Intervention, Cultural Competence, and K9 Search and Rescue Support.

• MANAGERIAL CAPABILITIES (25 pts) —

  Demonstrated ability to develop multi-faceted projects. Include if the project(s) included procurement, training, and conducting exercises. Demonstrated ability to meet project objectives within the agreed upon schedule. Demonstrated ability to complete project(s) within the prescribed budget.

• FAMILIARITY WITH HAWAI'I ISLAND (5 pts) —

  This project involves engaging rural communities on Hawai'i Island. Knowledge and understanding of the microcultures that exist in Hawai'i Island's rural areas. Staff's familiarity of the microcultures through residing on or frequenting Hawai'i Island.

• RELATIONSHIPS WITH NON-GOVERNMENTAL ORGANIZATIONS AS WELL AS COUNTY AND STATE ORGANIZATIONS (5 pts) —

  The ability to work with diverse organizations is essential to this project. Pre-existing relationships enhance the Offeror's ability start immediately and be productive from Day One which is critical due to the short timeline. List and explain the existing relationships with non-governmental organizations as well as County and State organizations.

• EXISTING CAPABILITY VERSUS THE NEED TO CONTRACT CAPABILITY (5 pts) —

  Organic staff with Federal Emergency Management Agency (FEMA) training in the Incident Command System (ICS), and the Homeland Security Exercise and Evaluation Program (HSEEP) will allow the Offeror to immediately start the planning process. Training in emergency management and/or exercise planning and execution other than FEMA classes are acceptable and would be viewed as equivalent to FEMA training. A General Amateur Radio License demonstrates the knowledge and skills necessary to train individuals to the level necessary to obtain a Technician (entry level) License.

• EMERGENCY MEDICAL RESPONSE CAPABILITY (5 pts) —

  The primary focus is to increase basic medical skills in rural areas and to increase the ability of residents to communicate medical information to medical facilities during a disaster.

• COST (25 pts) —

  Competitiveness and reasonableness of price.

   

  *   The scoring for Cost for Services shall be calculated as follows: the Offeror’s proposal with the lowest cost will receive the highest available rating allowable to cost. [Lowest Price x Points (the maximum available)/Price in Offeror’s Proposal = Offeror’s Points Allowable to Cost]

Submission Requirements

• Confirmation (required) —

  Director of Finance
  County of Hawai‘i
  Hilo, Hawai‘i 

  Dear Sir/Madam: 

  The undersigned hereby proposes to furnish and deliver the following goods or services:  This project equips and trains rural volunteers, establishes additional “Resilience Hubs”, and makes available mission-ready amateur radio communications and medical response resources when and where needed. The term of the contract shall be from the date of Notice to Proceed and ending September 15, 2026., to Hawai'i Civil Defense Agency, County of Hawai‘i, at 920 Ululani Street, Hilo HI 96720, Hawai‘i, complete as specified, all in strict compliance with the Specifications and Special Provisions attached hereto and General Terms and Conditions for Goods and Services dated May 10, 2023, made a part hereof. 

  It is understood and agreed that the goods and/or services to be furnished are for the exclusive use of the County of Hawai‘i and are therefore exempt from Federal Excise Taxes and that the net bid price excludes such Federal Excise Tax.  Please note that effective January 1, 2020, the maximum General Excise Tax rate that may be charged of Hawai‘i County is 4.7120%.  The County of Hawai‘i is exempt from the City and County of Honolulu, 0.5% General Excise Tax Surcharge.  

  The undersigned further agrees that he has carefully read and understands the Proposal for this contract and that the Director of Finance, County of Hawai‘i, reserves the right to accept or reject any and/or all bids or proposals, or accept other than the low bid, if in his/her judgment, by so doing, it will be for the best interest of the public and the County of Hawai‘i. 

  All successful Proposers, for any single item exceeding $2,500.00, will be required to furnish proof of compliance with the requirements of § 3-122-112, Hawai‘i Administrative Rules (see Special Provisions No. 18).  

  Upon acceptance and award of this Proposal by the Director of Finance, the undersigned hereby agrees to enter into and execute the Contract as required by law within ten (10) calendar days after the award.  

• Bidder/Proposal Signature Page (required) —

  Please download the below documents, complete, and upload.

• Proposal WITHOUT pricing (required) —

  When there is no Pricing Table in the solicitation, Budget Narratives, if applicable, shall be included with the proposal. Solicitations with Pricing Tables shall have cost entered into the Pricing Table.

• Redacted Copy of the Proposal (required)
• County Department(s)/Division(s): (required)
• Enter a brief description of products and services required for this solicitation. (required)
• Is this for a single department or various departments? (required)
• Please list various departments: (required) —

  You may input "Various" or list out departments

• Will there be a pre-proposal mtg? (required)
• Conference Call: (required)
• Conference ID: (required)
• Proposal Guaranty (required)
• Are licenses required for this RFP? (required)
• Please list license(s), and any relevant description here: (required)
• Will federal funds be used for this procurement? (required)
• Please select the applicable Federal Special Provisions? (required)
• Enter location of delivery: (required)
• Is insurance or certificate required? (required)
• Will you be using the following sections: (required)
• Liquidated damages: (required) —

  Provide applicable amount-

  Example: one-tenth of one percent (0.1%) or $150.00

  Liquidated damages, per section 10.7 of the General Terms and Conditions for Goods and Services, dated May 10, 2023, shall be assessed at ______________________ for each and every calendar day of delay or nonperformance and shall be pursued in accordance with section 10.7 of the General Terms and Conditions for Goods and Services dated May 10, 2023.

• Is this for Price Term Agreements? (required)
• Does the equipment or goods procured need to be delivered within a certain number of days? (required)
• All equipment or goods procured must be delivered within ______ from the date of the Notice to Proceed. (required) —

  Insert number of days.

• Is this for a single or multiple vendor award? (required)