HAZARDOUS WASTE DISPOSAL

Summary

The San Mateo County Sheriff's Office is soliciting proposals from qualified contractors for the services of chemical waste pick-up and disposal. The contractor will be responsible for the safe and efficient collection, transportation, and disposal of hazardous and non-hazardous chemical waste generated by SMCO facilities. The chosen contractor must comply with all applicable local, state, and federal regulations governing hazardous waste management and ensure that all services provided are in line with the highest standards of safety and environmental protection.

Detailed Specifications

Contractors are required to perform the services outlined in this scope of work in adherence to the following specifications and standards:

1. Regulatory Compliance:
   • All services shall comply with the Resource Conservation and Recovery Act (RCRA) regulations.
   • Compliance with the Occupational Safety and Health Administration (OSHA) standards related to hazardous materials handling.
2. Waste Characterization:
   • The contractor shall properly categorize chemical wastes as hazardous or non-hazardous, following the regulatory guidelines.
   • Waste profiles must be established for each type of waste collected.
3. Packaging and Labeling:
   • All waste must be securely packaged in compliance with CA guidelines prior to pick-up.
   • All containers must be accurately labeled as per applicable regulations, including the date of accumulation and the type of waste.
4. Transportation:
   • Transport vehicles must meet all regulatory requirements for transporting hazardous materials.
   • Equip transport vehicles with appropriate safety and spill response equipment.
5. Disposal:
   • All waste shall be disposed of at licensed and approved facilities.
   • Certificates of disposal must be provided to MDH post-disposal.
6. Record Keeping:
   • Maintain detailed records of all waste pick-ups, including waste types, quantities, and disposal methods.
   • Provide SMCO with regular reporting on waste management activities.

Service Requirements

The contractor shall provide the following services:

1. Scheduled Pick-Ups:
   • Conduct regular scheduled pick-ups of chemical waste from SMCO facilities.
   • Adjust schedules as needed based on SMCO requirements.
   • Have representatives available for consultation during normal operating hours.
2. Training:
   • Offer training to SMCO staff on proper chemical waste management practices.
   • Ensure employees handling chemical waste are adequately trained according to OSHA guidelines.

Delivery Requirements

Delivery and service provision must meet the following requirements:

1. Timeliness:
   • All service requests must be acknowledged and acted upon within 24 hours of receipt.
   • Scheduled pick-ups must occur on agreed dates, with sufficient notice for any necessary adjustments.
2. Service Hours:
   • Services should be available during standard business hours (Monday to Friday, 8 AM to 5 PM).
   • Emergency services must be available beyond standard business hours.
3. Safety Protocols:
   • The contractor must adhere to all safety protocols while on SMCO premises.
   • All personnel must wear appropriate personal protective equipment (PPE) as required by the nature of the work.
4. Feedback and Communication:
   • Establish an open line of communication for feedback between SMCO and the contractor throughout the contract period.
   • Provide regular updates on regulatory changes that may impact waste management practices.

Conclusion

The San Mateo County Sheriff is committed to maintaining the highest standards of health and safety through the proper management of chemical waste. We invite qualified contractors to submit proposals detailing their abilities to meet the specifications outlined in this scope of work. It is imperative that the contractor selected for this important task shares our commitment to environmental stewardship and regulations compliance.

Project Details

• Reference ID: 2026-RFQ-00416
• Department: Sheriff's Office
• Department Head: Kenneth Binder (Sheriff Elective)

Important Dates

• Questions Due: 2026-04-10T07:00:00.000Z

Addenda

• Addendum #1 (released 2026-03-13T16:31:17.905Z) —

  Please use the See What Changed link to view all the changes made by this addendum.

Evaluation Criteria

• Submission Deadline —

  Proposals must be electronically received by 12:00 am, on Friday, April 10, 2026 via OpenGov (details below).

  Allow sufficient time for the upload to complete by the Due Date and Time. Partial uploads will automatically terminate and proposals will be rejected. The OpenGov submission time will be the official submission time. The County will not be responsible for and shall not accept proposals that are late due to slow internet connections or for any other failure of the OpenGov system.

  NOTE: The County does not maintain the OpenGov system and is not liable for site failures or technical problems. To resolve technical issues, contact OpenGov using the chat within the portal or email Vendor Support at procurement-support@opengov.com . Late submission will not be considered.

• Pre-Submission Registration —

  Organizations or individuals interested in responding to this solicitation must register online with the County of San Mateo at: https://procurement.opengov.com/portal/smcgov

  It is recommended that organizations complete this registration as soon as possible and subscribe to the County of San Mateo for bid opportunities. The County will not be responsible for and shall not accept proposals that are late due to a failure to register in the OpenGov system.

• Submission via OpenGov —
  1. Required Documents: BID SUBMISSION
• Electronic Submissions —

  Include the proposer name and the RFQ title and number in each filename. Submit proposals via the OpenGov website, allowing sufficient time for the upload to complete by the Due Date and Time. Partial uploads will automatically terminate and bid will be rejected. The OpenGov submission time will be the official submission time. Contact OpenGov with technical questions regarding the site. The County will not be responsible for and may not accept bid that are late due to slow internet connections or for any other failure of the OpenGov system.  Late submissions will not be considered.

• Conflicts between Certain Requirements —

  Prior to the submission deadlines and solely relating to a determination of the timeliness of questions, comments, and proposal submissions, information displayed on the OpenGov site will take precedence in the event of a discrepancy between that information and the information within the solicitation documents. For all other discrepancies, the information in the solicitation documents will take precedence.

• Errors in Bids —

  The County will not be liable for any errors in bids. Bids may be rejected as unresponsive if they are late, incomplete, missing pages or information, or cannot be opened for any reason. The County may waive minor irregularities, but such waiver will not modify any remaining RFQ requirements.

• Communications —

  As of the issuance date of this RFQ and continuing until it is canceled or an award is made, no proposer or person acting on behalf of a prospective proposer may discuss any matter relating to the RFQ with any officer, agent, or employee of the County, other than through OpenGov, to the Authorized Contact Person, or as outlined in the evaluation or protest procedures.

  Proposers may not agree to pay any consideration to any company or person to influence the award of an Agreement or Purchase Order by the County, nor engage in behavior that may be reasonably construed by the public as having the effect or intent of influencing the award of an Agreement or Purchase Order.

• Procurement Preference for Local Businesses and Local Non-Profits —

  The County of San Mateo has adopted a Procurement Preference for Local Businesses Ordinance (County Ord. Code Ch. 2.89.)  The purpose of this Ordinance is to promote a strong local economy by giving preference to local businesses, local non-profits, local small and micro businesses, and local small and micro non-profits in County procurements, to the extent consistent with the law and interests of the public.  The County’s process for applying local preferences to competitive procurements is set forth in County Ordinance Code Section 2.89.030.  The Ordinance and exemptions (e.g. the ordinance will be exempt when all bids or proposals received are from Non-Profit Organizations) can be reviewed here:

  Chapter 2.89 - PROCUREMENT PREFERENCE FOR LOCAL BUSINESSES | Code of Ordinances | San Mateo County, CA | Municode Library 

  The requirements for bidders to establish eligibility for a local preference for this solicitation are detailed below in Section III (Submission Requirements)  The Ordinance does not apply if a procurement is determined to be exempt (County Ord. Code sec. 2.89.050), and the County reserves the right to waive application of the Ordinance to this procurement if determined to be in the best interests of the County (County Ord. Code sec. 2.89.060).

• Levine Act Disclosure —

  The Levine Act (California Government Code Section 84308) imposes certain requirements on parties contracting with the County of San Mateo related to campaign contributions to County “officers,” including elected County officers and candidates seeking elective office, who may participate in making a decision on certain County contracts. Elected County officers in San Mateo County include: the San Mateo County Board of Supervisors, Assessor-County Clerk-Recorder, County Controller, Coroner, District Attorney, Sheriff, and Tax Collector-Treasurer.

  Generally, under current County policy, approval by the Board of Supervisors is required for any agreement for services above $200,000, and agreements for services below that threshold may be approved by Department heads.

  If your proposal is selected, you will be required to certify compliance with the Levine Act.

  As part of this process, you will need to certify and warrant that you have fully complied, and will remain in full compliance, with all applicable requirements of the Levine Act in connection with the Agreement, including making any required disclosures of campaign contributions to County Officers, which includes but may not be limited to elected County Officers. Elected County Officers include members of the San Mateo County Board of Supervisors, as well as the Assessor-County Clerk-Recorder, Controller, Coroner, District Attorney, Sheriff, and Tax Collector-Treasurer.  Any campaign contribution required to be disclosed under the Levine Act in connection with this Agreement shall be disclosed on the County of San Mateo Levine Act Disclosure Form, a copy of which is available from the County upon request.

  Parties are solely responsible for accurate certification and disclosure.  The Levine Act is complex, and this brief description is not legal advice.  For example, certain contributions must be aggregated when determining whether contributions have exceeded the $500 threshold.  If your proposal is selected, you are urged to review the Levine Act and consider consulting an attorney.

   

Submission Requirements

• Requirements
• Certifications/Licenses/Experience (required) —

  Vendor shall certify that it is a Manufacturer/Publisher authorized channel partner as of the date of the submission of their offer, and that it has the certification/specialization level required by the Manufacturer/Publisher to support both the product sale and product pricing in accordance with all applicable Manufacturer/Publisher certification/specialization requirements.

• Additional Requirement (required) —

  Vendor certifies that at the time of bid submission, they are not currently debarred, suspended, proposed for debarment, declared ineligible, or excluded by any Federal or State of California departments or agency from doing business with the Federal Government or the State of California

  By submitting a quotation you are agreeing to the San Mateo County Purchasing Division Standard Terms & Conditions as set forth at: Standard Terms and Conditions

  This solicitation does not commit the County to make an award, whether or not any bids are received. Neither submission of a bid, nor the County’s receipt of any bid materials confers any right to the bidder nor any obligation on the County.

  Payment terms for any associated purchase order shall be NET 30.

• Sourcing Requirements (required) —

  Vendor confirms that any items sourced in association with this solicitation will be new and in original packaging from Manufacturer or Manufacturer authorized channels only in accordance with all applicable laws and policies at the time of purchase. In the event that required items are intangible and constitute a subscription or license, Vendor shall provide County with a copy of the End User License Agreement, and shall warrant that all subscriptions and or software is licensed originally to County as the original licensee authorized to use the Publisher's Software. 

• Documents
• W9 Tax Form —

  If respondent has not conducted business with the County of San Mateo within the past six months please upload a current and recently signed W9 form

• Vendor Pricing —

  Please upload your complete and competitive official quotation here.

• Procurement Preference for Local Businesses and Local Non-Profits
• Is the Proposer a "Local Business"? —

  As Defined by Chapter 2.89.020 of the San Mateo County Ordinance Code, a “Local Business” means any for-profit business which has its principal place of business, or is headquartered, in San Mateo County. If this designation applies to the proposer, a self-attestation form must be completed and provided with this response. 

  Please download the below documents, complete, and upload. If this designation is not applicable, please leave blank. 

• Is the Proposer a Non-Profit? (required) —

  A Non-Profit is defined as a tax-exempt public charity organization (within the meaning of section 501(c)(3) of the Internal Revenue Code) that is formed for purposes other than making a profit, is exempt from paying federal income taxes on the income generated for their exempt purposes.

• Is the Proposer a "Local Non-Profit" —

  As Defined by Chapter 2.89.020 of the San Mateo County Ordinance Code, a “Local Non-Profit" means a tax-exempt public charity organization (within the meaning of section 501(c)(3) of the Internal Revenue Code) that is formed for purposes other than making a profit, is exempt from paying federal income taxes on the income generated for their exempt purposes, and has its principal place of business, or is headquartered, in San Mateo County. If this designation applies to the proposer, a self-attestation form must be completed and provided with this response. 

  Please download the below documents, complete, and upload. If this designation is not applicable, please leave blank.

• Is the Proposer a Local "Small" or "Micro" Business? —

  As Defined by Chapter 2.89.020 of the San Mateo County Ordinance Code:

  “Small Business” means any business which holds a Small Business Certification awarded by the California Office of Small Business and Disabled Veteran Business Enterprise Services (OSDS).

  “Micro Business” means any Small Business certified by the OSDS which is automatically designated by the OSDS as a Micro Business due to gross annual receipts falling below the OSDS-designated dollar amount.

  If the above designations apply, please provide the OSDS provided Certification ID. 

  If this designation is not applicable, please leave blank. 

• Is the Proposer a Local "Small" or "Micro" Non-Profit? —

  As Defined by Chapter 2.89.020 of the San Mateo County Ordinance Code:

  “Small Non-Profit" means a Local Non-Profit with an annual revenue of $1,000,000 to $2,500,000 according to its most recently filed IRS Form 990.

  “Micro Non-Profit" means a Local Non-Profit with an annual revenue of less than $1,000,000, according to its most recently filed IRS Form 990.

  If the above designations apply, please provide your latest filed IRS form 990. A filing from the last two calendar years is acceptable. 

  If this designation is not applicable, please leave blank. 

• Bidder Experience Required (required) —

  List out years amount of experience required to participate in the bidding process

  (ex. Bidder certifies it has at least five (5) years within seven (7) years of selling firearms to government entities. 

• Bidder Certifications/Licenses Required (required) —

  List out unique certifications/licenses required to participate in the bidding process.

  (ex. Bidder certifies and submits proof it has a current COE issued by the DOJ.)

• Are there any additional qualifications/requirements relevant to this Bid? (required)
• List out additional qualifications/requirements (required) —

  (see below for examples)-

  • Bidder certifies and submits proof it is listed in the State Federal Firearms Listing for the Bureau of Alcohol, Tobacco, Firearms, and Explosives.
  • Bidder confirms that is possesses all permits, licenses, certifications, and credentials required to setup, train, and supply the equipment, software, and supplies
• Is the request related to IT purchase? (required)

Questions & Answers