Active SLED Opportunity · NEW JERSEY · COUNTY OF OCEAN
AI Summary
Ocean County seeks competitive proposals for health care services at its Department of Corrections. The contract includes compliance with correctional health standards, cost containment, and comprehensive management and staffing plans. Proposals must be submitted electronically by June 16, 2026.
The Ocean County Board of Commissioners is requesting Competitive Contracting proposals from organizations to provide services forHealth Care Services for the Ocean County Department of Corrections.
1. Evaluation Summary of Vendor Proposal
The proposal demonstrates a strong and accurate understanding of the Management Fee/Pass‑Through model, including:
Clear articulation of no markups, no hidden costs, and full visibility into all operational and clinical expenditures.
A transparent financial structure supported by monthly GAAP‑aligned reporting, invoice documentation, and claims management detail.
Direct alignment with NCCHC and NJDOC standards, showing awareness of required policies, staffing expectations, clinical workflows, and compliance documentation.
Willingness to use Sapphire Electronic Health Record.
2. Completeness and Responsiveness to RFP Requirements
The proposal is complete, well‑organized, and fully responsive to the RFP. It addresses:
All Required Proposal Responses completed.
Mandatory county certifications
Staffing plan
All Financial worksheets including start-up costs
All Insurance worksheets
Understanding of compliance and reporting expectations
Secure communication tools that enhance coordination with jail administration
3. Documentation of Past Performance
The proposal includes documented past performance that supports the proposed methodology, including:
Demonstrated success with cost‑plus/pass‑through management fee models
Evidence of improved medical responsiveness and operational stability
References concerning prior county or state correctional system contracts.
4. Commitment to Cost Containment
The proposal shows a clear and proactive commitment to cost containment through:
A financial model that eliminates incentives to overspend
Transparent pass‑through billing with full supporting documentation
Dedicated utilization management to reduce unnecessary off‑site utilization
Collaborative strategies with the County to manage chronic care, ER transports, and specialty referrals
Monthly financial closeouts that ensure accuracy and prevent cost drift
1. Corporate Infrastructure
The Vendor presents an organizational structure with defined leadership roles, administrative support functions, and corporate oversight mechanisms appropriate for managing a correctional healthcare contract.
The infrastructure includes compliance, clinical leadership, HR, and financial management components, demonstrating capacity to support complex operational requirements.
2. Regional Management
A regional manager is named in the proposal.
The role is described as providing direct oversight, performance monitoring, and support to on‑site leadership, ensuring accountability and consistent communication with the County.
3.Reliability and Implementation Performance
The Vendor documents a history of timely contract implementation, including meeting startup deadlines and staffing requirements.
Past examples demonstrate on‑budget performance and adherence to implementation schedules, supporting the Vendor’s reliability.
4. Contract Compliance Track Record
The Vendor provides evidence of strong contract compliance in previous engagements.
The Vendor demonstrates sustained performance in meeting regulatory, staffing, and reporting obligations.
5. Industry and Program Experience
The Vendor documents experience in correctional healthcare, including work with county jails, state correctional systems, and facilities of similar size and complexity. Companies managed by experienced jail administrators and/or Institutional health care systems are also acceptable..
This experience reflects familiarity with the operational, clinical, and regulatory demands of correctional‑based healthcare delivery.
6. Proposed Staffing Plan
The staffing plan aligns with the service requirements outlined in the RFP.
The proposal includes appropriate clinical, administrative, and supervisory positions to ensure continuity of care and compliance with NCCHC and NJDOC standards.
7. Experience of Key Personnel and Subcontractors
The Vendor provides resumes and experience summaries for key employees, demonstrating relevant correctional healthcare and clinical operations experience.
Where subcontractors are proposed, their qualifications and experience are documented and appropriate for the scope of work.
The collective experience of personnel supports the Vendor’s ability to deliver the required services effectively.
1. Relative Cost
The Vendor’s pricing is competitive when compared to similarly scored proposals, with no disproportionate variances.
Cost worksheets are completed.
2. Understanding of the Management Fee/Pass‑Through Model
The proposal demonstrates a clear understanding of the model, including proper separation of management fees from allowable pass‑through costs.
3. Explanation and Documentation of Pricing
All charges, fees, and cost components are adequately explained on the worksheets
4. Health Insurance Plan Options and Employee Costs
Health insurance plan options and pricing are included, with clear identification of employee cost responsibilities for employee, (EE), (EE +children); (EE+spouse); (EE+family). Required for each type of plan, low/medium/high. It is acknowledged this will be a comprehensive endeavor, but health insurance is both a significant expense and important staff benefit that must be reviewed.
Type of plan – HMO, PPO, other.
5. Allowable Insurance Costs
Costs of required insurance categories, as outlined on the worksheets; carefully delineating those that are pass-through and those included in the management fee.
6. PTO and Holiday Structure
PTO and holiday schedules are addressed and tailored to the operational needs of OCJ.
7. Employee contribution towards company’s employee health Insurance
The Vendor acknowledges that employee premium contributions are not allowable pass‑through expenses.
8. Explanation of Each Proposed Model other than a management fee/pass-through model.
Each pricing model is clearly explained, with associated costs and underlying assumptions documented.
9. Methodology to be used for any rate increase for Year 2 & 3, and renewal year one (1).
The proposal identifies the basis for future year increases (e.g., CPI, labor market factors, flat percentage rate, insurance adjustments). Once provided this will remain the basis as we progress through the contract years.
10. Cost Containment Expectations
The Vendor demonstrates structured cost containment strategies, including utilization management and transparent claims oversight.
11. Quality Control and Assurance Programs
The proposal includes QA/QC programs that support financial accuracy, operational consistency, and compliance monitoring.
I hereby confirm that I am logged into OpenGov using an account directly associated with the Business Name (and corresponding Tax ID number) as provided in all solicitation documentation. I fully understand that, if awarded a contract with Ocean County, the company information listed in the Contract Information Field will be used for the preparation of all contract documents. Failure to adhere to these requirements may result in the rejection of this bid.
Documents include:
FAILURE TO SUBMIT ANY OF THESE DOCUMENTS MAY BE CAUSE FOR REJECTION OF YOUR PROPOSAL.
All documents should be from this proposal package as forms change frequently and the most updated forms are provided in this specification. The forms must not be dated or executed prior to the date of advertising.
NOTE: For detailed instructions on how to complete the forms via DocuSign, please access the "Instructions for Completing Forms in DocuSign" document available in the Attachments.
Please note: The County's preferred method of submission is DocuSign.
DOCUSIGN WORKS BEST IN THE GOOGLE CHROME BROWSER
Should your company be awarded a contract with Ocean County, please provide the contact name, contact phone number and the physical mailing address where the contract documents should be mailed. (no email addresses, please!)
Within seven (7) days after receipt of the notification of intent to award the contract or receipt of the contract, whichever is sooner, a Contractor should present one of the following to the County of Ocean:
(a) An existing federally approved or sanctioned affirmative action program.
(b) A New Jersey Certificate of Employee Information Report Approval.
(c) If the Contractor cannot present "a" or "b", the Contractor is required to submit a completed Employee Information Report (Form AA302). This form will be made available to the Contractor by the County of Ocean.
QUESTIONS BELOW MUST BE ANSWERED BY ALL CONTRACTORS:
1. Do you have a Federally approved or sanctioned Affirmative Action Program?
If yes, please upload a photocopy of such approval.
2. Do you have a State of New Jersey "Certificate of Employee Information Report" approval?
If yes, please upload a photocopy of such certificate.
Please note, the only acceptable file forms are as follows:
Documents (doc, docx, rtf, txt, xls, xlsx, pdf)
Images (jpg, png, bmp, tif)
A Valid BRC or Copy of IRS letter granting tax exempt status under Sec. 501(c)3 is required Prior to Award of Contract. Please upload your company's BRC of Copy of IRS letter granting tax exempt status under Sec. 501(c)3.
Use the following link to check the status of your company's BRC:
https://www1.state.nj.us/TYTR_BRC/jsp/BRCLoginJsp.jsp
NOTE: a BRC/copy of IRS letter granting tax exempt status is not required at the time of submission, only prior to award of the contract.
Please note, the only acceptable file forms are as follows:
Documents (doc, docx, rtf, txt, xls, xlsx, pdf)
Images (jpg, png, bmp, tif)
Does the PROPOSER comply with the #Mandatory Equal Employment Opportunity Statement?
Does the PROPOSER comply with the #Americans with Disabilities Act Provisions?
Please upload your Competitive Contract proposal for Health Care Services for the Ocean County Department of Corrections.
This should include the Cover Letter and Company Introduction, Computed Management Fee Budget Proposal, Computed Contract Start-up Budget Proposal, Required Proposal Responses, and OCJ Worksheets.
Please note, the only acceptable file forms are as follows:
Documents (doc, docx, rtf, txt, xls, xlsx, pdf)
Images (jpg, png, bmp, tif)
Please upload your references for Health Care Services for the Ocean County Department of Corrections.
Please note, the only acceptable file forms are as follows:
Documents (doc, docx, rtf, txt, xls, xlsx, pdf)
Images (jpg, png, bmp, tif)
Please upload your Certificate of Insurance for Health Care Services for the Ocean County Department of Corrections.
Upon contract award, when a Certificate of Insurance is required, it shall be provided to Ocean County listing the County as an additional insured, as follows:
County of Ocean, 101 Hooper Avenue, P.O. Box 2191, Toms River, NJ 08754-2191
Please note, the only acceptable file forms are as follows:
Documents (doc, docx, rtf, txt, xls, xlsx, pdf)
Images (jpg, png, bmp, tif)
The County of Ocean is accepting only electronic proposals for this Competitive Contract. Submitting your proposal manually is cause for rejection. You may only submit one (1) proposal. DO NOT submit a hard copy of your proposal. Please confirm that you understand that the method of submission is electronic ONLY and that submitting a proposal manually is automatic cause for rejection.
Proposers shall complete all documents and acknowledge all terms included with this package. All documents should be from this proposal package as forms change frequently and the most updated forms are provided in this specification. The forms must not be dated or executed prior to the date of advertising. Failure to follow these instructions is cause for rejection.
SLED stands for State, Local, and Education. These are solicitations issued by state governments, counties, cities, school districts, utilities, and higher education institutions — as opposed to federal agencies.
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