Active SLED Opportunity · NEW JERSEY · TOWNSHIP OF NORTH BRUNSWICK
AI Summary
The Township of North Brunswick seeks bids for constructing a multi-use pavilion including concrete pad pouring and electrical wiring. Bids must be submitted online by June 16, 2026. The project is managed by the Public Works Department and requires compliance with bonding and legal statutes.
The Township of North Brunswick is soliciting bids to construct a multi-use pavilion across from the Municipal Complex along Hermann Road. Construction will include the pouring of a concrete pad, construction of the pavilion and wiring for recpetacles and lighting.
Bid submissions are exclusively being received via this OpenGov online platform. No hard copy submissions will be accepted.
Sealed bids shall be received by the Township of North Brunswick, hereinafter referred to as “owner,” in accordance with public advertisement as required by law, with a copy of said notice being attached hereto and made a part of these specifications.
Sealed bids shall be received by the designated representative date/time at the Municipal Complex located at 710 Hermann Road, North Brunswick, New Jersey 08902 as stated in the Notice to Bidders, and at such time and place will be publicly opened and read VIRTUALLY.
As per N.J.A.C. 5:34-5, a vendor's bid shall be submitted ONLINE ONLY via this ONLINE PLATFORM. The link to this online platform is located via the Township's website at www.northbrunswicknj.gov. Proposals must be received by the website's "lockbox" and submitted by the due date/time indicated. No paper proposals shall be accepted.
It is the bidder's responsibility to present bids to the owner prior to or at the time designated.
Sealed bids submitted to the "lockbox" before the time of the opening of bids may be withdrawn online. Once bids have been opened, they shall remain firm for the period of sixty (60) calendar days.
More than one bid from an individual, a firm or partnership, a corporation or association under the same names shall not be considered.
All prices and amounts must be entered online where designated. Bids containing any conditions, omissions, or alterations, items not called for in the bid proposal form, attachment of additive information not required by the specifications, or irregularities of any kind, may be cause for rejection by the owner in accordance with applicable law.
Each bid proposal form must give the full business address, business phone, fax (if available), e-mail, the contact person of the bidder, and be signed by an authorized representative as follows:
Bidder should be aware of the following statutes that represent “Truth in Contracting” laws:
Pay-to-Play Disclosure - Business entities are advised of their responsibility to file an annual disclosure statement of political contributions with the New Jersey Election Law Enforcement Commission (ELEC) pursuant to N.J.S.A.19:44A-20.27 if they receive contracts in excess of $50,000 from public entities in a calendar year. Business entities are responsible for determining if filing is necessary. Additional information on this requirement is available from ELEC at 888-313-3532 or at www.elec.state.nj.us.
Official Request for Bid packages are available from the owner’s website at www.northbrunswicknj.gov at no cost to the prospective respondents. All addenda are posted on this site. Potential respondents are cautioned that they are responding at their own risk if a third party supplied the specifications that may or may not be complete. The owner is not responsible for third party supplied documents. Respondents are urged to register their contact information on the website so any addenda to these specifications can be sent to them.
The 12.3 square miles of North Brunswick, a township of approximately 43,905 citizens (U.S. Census Bureau, Census 2020), is comprised of a growing number of residential, industrial and commercial firms, radiating from Route 1 and Route 130 interchange.
The Township operates under a Mayor Council Administrator Plan, created by N.J.S.A. 40:69A-149.1 et seq. Under this plan, the Mayor and six Council Members are elected at partisan elections for terms of four years and three years, respectively. Council terms are staggered; therefore, an election is held annually for the Township.
The Mayor, who has the responsibility of implementing the policies and direction of the Township Council, exercises power over the Township. The Township Administrator functions as the liaison officer between the Township Council, municipal personnel and citizens of the Township. The Township Administrator is also responsible for implementation of administrative and legislative actions of the Mayor and Township Council.
The Public Service and Electric and Gas Co. provides natural gas and electricity. The Township owns its own water utility which provides services to the Township and its own sewer utility through which wastewater is discharged into the Middlesex County Utilities Authority system for final collection, treatment, and disposal.
The Township owns and maintains several municipal facilities including, but not limited to, the Municipal Complex, the Department of Public Works facility, the Parks facility, the Public Library, the Senior Center, and preserved over 175 acres of Open Space land of which is under continuous review and development.
See the "Attachments" tab for the following materials:
All forms contained in the contract documents contained in the Specifications packet shall be submitted electronically ONLY.
The bidder understands and agrees that its bid is submitted on the basis of the specifications prepared by the owner. The bidder accepts the obligation to become familiar with these specifications.
Bidders are expected to examine the specifications and related bid documents with care and observe all their requirements. Ambiguities, errors or omissions noted by bidders should be promptly reported in writing to the appropriate official. Any prospective bidder who wishes to challenge a bid specification shall file such challenges in writing with the contracting agent no less than three business days prior to the opening of the bids. Challenges filed after that time shall be considered void and have no impact on the contracting unit or the award of a contract pursuant to N.J.S.A. 40A:11-13; in the event the bidder fails to notify the owner of such ambiguities, errors or omissions, the bidder shall be bound by the requirements of the specifications and the bidder’s submitted bid.
No oral interpretation and or clarification of the meaning of the specifications will be made to any bidder. Such request shall be in writing, addressed to the owner’s representative listed herein below. In order to be given consideration, a written request must be received at least three (3) business days prior to the date fixed for the opening:
Justine Progebin, Business Administrator, Township of North Brunswick
710 Hermann Road North Brunswick, NJ 08902
732-247-0922 Ext. 480
jprogebin@northbrunswicknj.gov
All interpretations, clarifications and any supplemental instructions will be in the form of written addenda to the specifications and will be distributed to all prospective bidders. All addenda so issued shall become part of the specification and bid documents and shall be acknowledged by the bidder in the bid by completing the Acknowledgement of Receipt of Addenda form. The owner’s interpretations or corrections thereof shall be final.
Pursuant to N.J.S.A. 40A:11-23(c)(1) when issuing addenda, the owner shall provide required notice prior to the official receipt of bids to any person who has submitted a bid or who has received a bid package. It is recommended that bidders include this address in the recipient email’s contact list to ensure it is not routed to a junk email folder. They will be sent from:
Discrepancies in Bids
Bid Guarantee:
Bidder shall submit with the bid a certified check, cashier's check or bid bond in the amount of ten percent (10%) of the total price bid, but not in excess of $20,000, payable unconditionally to the owner. When submitting a Bid Bond, it shall contain Power of Attorney for full amount of Bid Bond from a surety company authorized to do business in the State of New Jersey and acceptable to the owner. The check or bond of the unsuccessful bidder(s) shall be returned pursuant to N.J.S.A. 40A:11-24a. The check or bond of the bidder to whom the contract is awarded shall be retained until a contract is executed and the required performance bond or other security is submitted. The check or bond of the successful bidder shall be forfeited if the bidder fails to enter into a contract pursuant to N.J.S.A. 40A:11-21.
Consent of Surety:
Performance Bond:
Bidder shall simultaneously with the delivery of the executed contract, submit an executed bond in the amount of one hundred percent (100%) of the acceptable bid as security for the faithful performance of this contract.
Labor & Material (Payment) Bond:
Bidder shall with the delivery of the performance bond submit an executed payment bond to guarantee payment to laborers and suppliers for the labor and material used in the work performed under the contract.
Maintenance Bond:
Upon acceptance of the work by the owner, the contractor shall submit a maintenance bond (N.J.S.A. 40A:11-16.3) in an amount equal to 100% of the project costs guaranteeing against defective quality of work or materials for the period of 1 year.
The owner is exempt from any local, state or federal sales, use or excise tax. The owner will not pay for N.J. State Sales and Use Tax that are included in any invoices.
Estimated Quantities (Open-End Contracts): The owner has attempted to identify the item(s) and the estimated amounts of each item bid to cover its requirements; however, past experience shows that the amount ordered may be different than that submitted for bidding. The right is reserved to decrease or increase the quantities specified in the specifications pursuant to N.J.A.C. 5:30-11.2 and 11.10 et seq. NO MINIMUM PURCHASE IS IMPLIED OR GUARANTEED.
Contractor shall be responsible for obtaining any applicable permits or licenses from any government entity excluding the Township. All bids submitted shall have included this cost. The owner shall waive any municipal fees and permits.
Bidder shall insert prices for furnishing goods and services required by these specifications. Prices shall be net, including any charges for packing, crating, containers, etc. All transportation charges shall be fully prepaid by the contractor, F.O.B. destination and placement at locations specified by the owner, which may require use of a liftgate vehicle. As specified, placement may require inside deliveries. No additional charges will be allowed for any transportation costs resulting from partial shipments made for the contractor's convenience.
In the event of a public emergency declared at the local, state or federal level prior to the expiration of the contract, if the owner opts to extend terms and conditions of the contract, the contractor agrees to extend the terms and conditions of this specification, whether existing or expiring for no longer than six months, for goods and/or services for the duration of the emergency.
Each bid and all information required to be submitted pursuant to the bid shall be prepared at the sole cost and expense of the bidder. There shall be no claims against the owner, its staff or consultants for reimbursement for the payment of costs or expenses incurred in the preparation of the proposal or other information required by the bid.
Brand names and/or descriptions used in these specifications are to acquaint bidders with the types of goods and services desired and will be used as a standard by which goods and services offered as equivalent will be evaluated.
When a specification uses "brand name or equivalent," the listed brand name shall serve as a reference or point of comparison for the functional or operational characteristic desired for the good or service being requested. Where a bidder submits an equivalent, it shall be the responsibility of the bidder to document the equivalence claim. Failure to submit such documentation shall be grounds for rejection of the claim of equivalence. Company literature will not suffice in explaining exceptions to the specifications. In the absence of any changes by the bidder, it will be presumed and required that items as described in the specification will be delivered.
In submitting its bid, the bidder certifies that the goods and services to be furnished will not infringe upon any valid patent or trademark and that the successful bidder shall, at its own expense, defend any and all actions or suits charging such infringement, and will save the owner harmless from any damages resulting from such infringement.
The contractor shall guarantee any or all goods and services supplied under these specifications. Defective or inferior goods shall be replaced at the expense of the contractor. The contractor will be responsible for return freight or restocking charges.
AMERICAN GOODS AND PRODUCTS RO BE USED WHERE POSSIBLE
Only manufactured and farm products of the United States, wherever available, shall be used pursuant to N.J.S.A. 40A:11-18 et seq.
The length of the contract shall be stated in one or more of following locations: the technical specifications, the proposal page, and the contract agreement. Pursuant to requirements of N.J.A.C. 5:30-5.1 et seq., any contract resulting from this bid shall be subject to the availability and appropriation of sufficient funds annually.
Pursuant to N.J.S.A 40A:11-4(a) et seq. if the award is to be made on the basis of a base bid only, it shall be made to that responsible bidder submitting the lowest base bid that has demonstrated to the owner the ability to meet the terms and conditions outlined herein.
If the award is to be made on the basis of a combination of a base bid with selected alternates, the alternates will be awarded based on the order specified in the proposal sheet.
Two sets of contract forms shall be submitted by the owner to the successful bidder upon award by resolution of the governing body. Once executed, one original set will be returned to the contractor for its records.
The terms and conditions outlined within this bid package shall become incorporated and made part of the contract agreement. After award, certificates of insurance, bonding and related documents furnished by the contractor shall become incorporated and made part of the contract agreement.
Any bidder exceptions must be formally accepted by the owner; material exceptions shall not be approved.
For Construction Contracts that include drawings issued by the owner. After the notice of award and prior to signing the contract, the owner will furnish the contractor with a complete set of drawings designated “For Construction”. These drawings will incorporate revisions made by addendum during the bidding process, dimensional changes and any other changes needed to clarify the drawings used for bidding purposes. The contractor shall review the drawings and notify the owner in writing if any exceptions are proposed. Any proposed changes must be formally accepted by the owner.
The procedure for selecting the lowest responsible qualified bidder when two identical bid amounts are received shall include an evaluation committee tasked to determine the most advantageous bidder based on experience and other factors.
BIDs may be rejected for any of the following reasons:
Both parties agree to comply with all requirements of the Federal Health Insurance Portability and Accountability Act of 1996 (“HIPAA”) as maybe amended from time to time, and the corresponding HIPAA regulations for the confidentiality and security of medical information. If awarded the bid, the contractor shall:
The owner shall retain all of its rights and interest in any and all documents and property both hard copy and digital furnished by the owner to the successful bidder (contractor) for the purpose of assisting the contractor in the performance of this contract. None of the documents and/or property shall, without the written consent of the owner, be disclosed to others or used by the contractor or permitted by the contractor to be used by their parties at any time except in the performance of the resulting contract.
The contractor shall not have the right to use, sell, or disclose the total of the interim or final work products, or make available to third parties, without the prior written consent of the owner. Any information supplied to the owner may be required to be supplied on CD/DVD or USB flash drive media compatible with Microsoft Windows, and Microsoft Office Suite 2010 or greater.
Under state and federal statutes, certain government records are protected from public disclosure. The owner, the contractor and any subcontractors have a responsibility and an obligation to safeguard from public access an employee's personal information with which it has been entrusted when disclosure thereof would violate the employee's reasonable expectation of privacy. All payroll, personnel and health insurance related files are confidential. Additionally, the contractor and any subcontractors may be privy to sensitive law enforcement information or investigations during their review which must remain confidential. The owner retains the right to make any public disclosure under the State of New Jersey’s Open Public Records Act (N.J.S.A. 47:1A-1 et seq.). Also, among government records deemed confidential are administrative or technical information regarding computer hardware, software and networks that, if disclosed, would jeopardize computer security. The contractor and any subcontractor(s) are prohibited from the sale or distribution of all supplied information to any third party.
Relevant records of private vendors or other persons entering into contracts with the owner as a covered entity are subject to audit or review by the New Jersey Office of the State Comptroller pursuant to N.J.S.A. 52:15C-14(d) et seq. and N.J.A.C. 17:44-2.2 et seq.
The contractor shall maintain all documentation related to products, transactions or services under this contract for a period of five years from the date of final payment. Such records shall be made available to the New Jersey Office of the State Comptroller upon request.
NEW JERSEY WORKER AND COMMUNITY RIGHT TO KNOW ACT
The manufacturer or supplier of chemical substances or mixtures shall label them in accordance with the N.J. Worker and Community Right to Know Law (N.J.S.A. 34:5A-1 et seq., and N.J.A.C 8:59-1.1 et seq.,). All direct use containers shall bear a label indicating the chemical name(s) and Chemical Abstracts Service number(s) of all hazardous substances in the container, and all other substances which are among the five most predominant substances in the container, or their trade secret registry number(s) pursuant to N.J.A.C. 8:59-5. "Container" means a receptacle used to hold a liquid, solid or gaseous substance such as bottles, bags, barrels, cans, cylinders, drums and cartons. (N.J.A.C. 8:59-1.3). Further, all applicable Material Safety Data Sheets (MSDS) - hazardous substance fact sheet - must be furnished. All containers which are stored at an owner’s facilities by the contractor or subcontractors shall display RTK labeling. Vendors with questions concerning labeling should contact the New Jersey Department of Health and Senior Services Right to Know Program for assistance in developing proper labels. www.nj.gov/health/workplacehealthandsafety/right-to-know/
ANTIDISCRIMINATION PROVISIONS
Pursuant to N.J.S.A.10:2-1 et seq., for the construction, alteration or repair of any public building or public work or for the acquisition of materials, equipment, supplies or services the contractor shall agree and comply with the provisions:
No payment will be made unless duly authorized by the owner’s authorized representative and accompanied by proper documentation.
The owner’s governing body must approve payment of all bills. Council action is taken on a routine basis that includes bi-weekly meetings with the exception of summer months including: June, July and August; whereby action is taken once a month.
Payment by the owner will be made in accordance with P.L. 2018, c. 127 which amends C.52:32-34 and establishes prompt payment requirements on certain contracts.
Payment by the owner will be made in accordance with N.J.S.A. 2A:30A-1 et seq. which promulgates rules for timely payment to the prime contractor, subcontractor, sub-subcontractor; exceptions, disputes; and resolution.
For construction contracts, claims or disputes pertaining to rates or other compensation for the Contractor shall not delay or affect the continued performance of the contract. All claim disputes shall be in accordance with N.J.S.A. 40A:11-50 et seq.
Invoices shall specify, in detail, the period for which payment is claimed, the goods received, or the services performed during the prescribed period, the amount claimed and correlation between the goods and services claimed and this proposal.
In the absence of prescribed payments as part of the bid submission, an agreed schedule of values shall be approved between the owner and contractor that shall become part of the contract.
Pursuant to N.J.A.C. 5:30-9A.6 et seq. the Township exercised its discretion to not require claimant certifications for the payment of claims, including goods and services contracts, in accordance with Resolution 116-5.18.
Payment shall be made in accordance with Chapter 6 of the Municipal Code titled “Claims Procedure”.
The owner may withhold all or partial payments on account of subsequently discovered evidence including but not limited to the following:
When the above grounds are removed, payment shall be made for amounts withheld because of them.
Public funds may be used to pay only for goods delivered or services rendered. The owner shall not pay penalties and/or interest on overdue bills unless otherwise required under N.J.S.A. 52:32-35.
No employee is authorized to sign a letter of credit or any other document that represents a legal commitment on the part of the owner to pay additional fees.
Construction Contracts. Claims or disputes pertaining to rates or other compensation for the Contractor shall not delay or affect the continued performance of the contract. All claim disputes shall be in accordance with N.J.S.A. 40A:11-50 et seq.
If, through any cause, the contractor shall fail to fulfill in a timely and proper manner obligations under the contract or if the contractor shall violate any of the requirements of the contract, the owner shall there upon have the right to terminate the contract by giving written notice to the contractor of such termination and specifying the effective date of termination. Such termination shall relieve the owner of any obligation for balances to the contractor of any sum or sums set forth in the contract. Owner will pay only for goods and services accepted prior to termination.
Notwithstanding the above, the contractor shall not be relieved of liability to the owner for damages sustained by the owner by virtue of any breach of the contract by the contractor and the owner may withhold any payments to the contractor for the purpose of compensation until such time as the exact amount of the damage due the owner from the contractor is determined.
The contractor agrees to indemnify and hold the owner harmless from any liability to subcontractors/suppliers concerning payment for work performed or goods supplied arising out of the lawful termination of the contract by the owner under this provision.
In case of default by the contractor, the owner may procure the goods or services from other sources and hold the contractor responsible for any excess cost, or agree on a negotiated liquidated damage amount where it may be difficult to estimate the impact the owner suffered as a related to breach of the contract (N.J.S.A. 40A:11-19).
Continuation of the terms of the contract beyond the fiscal year is contingent on availability of funds in the following year's budget. In the event of unavailability of such funds, the owner reserves the right to cancel the contract. The owner will notify the contractor in writing immediately if this contract will be affected by a shortage of appropriated funds.
It is understood by all parties that if, during the life of the contract, the contractor disposes of his/her business concern by acquisition, novation, merger, sale and or/transfer or by any means convey his/her interest(s) to another party, all obligations are transferred to that new party. In this event, the new owner(s) will be required to submit all documentation/legal instruments that were required in the original bid/contract. Any change shall be approved by the Owner.
The contractor will not assign any interest in the contract and shall not transfer any interest in the same without the prior written consent of the owner.
Neither party shall be responsible for any resulting loss or obligation to fulfill duties as specified in any of the terms or provisions of the contract if the fulfillment of any term or provision of the contract is delayed or prevented by any revolutions, insurrections, riots, wars, acts of enemies, national emergencies, strikes, floods, fires, acts of God, or by any cause not within the control of the party whose performance is interfered with which by the exercise of reasonable diligence such party is unable to prevent. Additionally, if the fulfillment of any of the terms and provisions of the contract is delayed or prevented by any court order, or action or injunction or other such agreement, the contract shall become voidable by the owner by notice to the parties.
Please combine all signed forms into one PDF document before uploading.
Instructions for respondents submitting a PHYSICAL Bid Guarantee & Consent of Surety
North Brunswick Township
ATTN: Purchasing
BID NAME
710 Hermann Road
North Brunswick, NJ 08902
Instruction for Bidders submitting an ELECTRONIC BID Guarantee and Consent of Surety through Surety2000
Please enter your Bid Bond serial number from Surety2000 below. If you are not submitting an electronic bond through Surety2000, DO NOT ENTER ANYTHING BELOW.
SLED stands for State, Local, and Education. These are solicitations issued by state governments, counties, cities, school districts, utilities, and higher education institutions — as opposed to federal agencies.
SamSearch Platform
AI-powered intelligence for the right opportunities, the right leads, and the right time.