HIV Testing, Counseling, and Referral Services for Residents of Washington County

Washington County Public Health is awarding up to $76,000 for one contractor to provide HIV/STI testing, referral, and outreach services to persons at highest risk for HIV for up to twelve months during the period of 7/1/26-6/30/27. Services must include the following components: (i) identify persons with HIV infection or uninfected persons at risk for HIV infection, (ii) provide comprehensive HIV-related prevention services for persons living with diagnosed HIV infection and HIV-negative persons at risk for HIV infection, and (iii) implement community-level HIV prevention education, safer sex supply distribution, and PrEP referrals.

The selected contractor must be able to provide services to Washington County residents through both in-person and online outreach methods. In-person services must include delivery at high-risk clinical settings, community-based outreach testing locations, and community events, as well as other settings appropriate for reaching priority populations at increased risk for HIV.

Online outreach should include the use of social media and other digital platforms to engage priority populations at increased risk for HIV in Washington County. Activities should include risk-reduction education, linkage to HIV/STI testing, and referrals to prevention services (e.g. PrEP).

The funding source for this RFP is through the Oregon Health Authority (OHA) HIV Statewide Services Program. This funding contains funds passed through OHA from the Centers for Disease Control and Prevention (CDC). Funds are to be used for research-supported, promising, or pilot HIV/STI prevention activities. Funding is dependent on the availability of resources. This contract period is anticipated to be for one year with the possibility to extend in one-year increments for a total of up to five years if additional funding is provided for these services.

Project Details

• Reference ID: 2026.045-RFP
• Department: HHS
• Department Head: Mjere Simantel (Interim Director)

Important Dates

• Questions Due: 2026-04-23T00:00:00.000Z

Evaluation Criteria

• Page Count (10 pts) —

  Proposal was within the page count and conformed to all instructiction in regards to submittal.

• Purpose and Alignment (20 pts) —
  • Proposal provides a summary of the mission and work of the proposer. Proposal describes how this relates back to the goals of preventing and identifying new HIV/STI infections.
  • Proposal describes the proposer’s relationship with the Washington County community and other community-based organizations serving Washington County residents. If the proposer does not have these relationships, the proposal describes how those relationships can be developed.

   

• Project Design (40 pts) —
  • Testing
    • Proposal describes the proposer’s ability to implement HIV testing services including experience conducting outreach and in-clinic testing. Proposal describes ability to provide or connect clients to confirmatory testing and HIV treatment and case management services as needed. If the proposer does not currently offer these services, the proposal demonstrates how the proposer would be able to start implementation by July 1, 2026.
    • Proposal includes how outreach testing would be organized and conducted. Proposal describes the proposer's experience in conducting outreach testing. If the proposer does not currently offer these services, the proposal demonstrates how the proposer would be able to start implementation by July 1, 2026. 
  • Outreach
    • Proposal identifies planned research-supported community engagement strategies to persons at risk for HIV infection. 
    • Proposal describes how the proposer would implement in-person, community-based outreach as well outreach in virtual settings.
  • Referral
    • Proposal describes the proposer’s knowledge of and ability to connect clients to resources in Washington County. Examples can include but are not limited to linkage to HIV treatment, harm reduction, substance use treatment, insurance navigation, and primary care.
    • Proposal describes the proposer’s ability to provide referrals and access to PrEP and nPEP including insurance navigation and other available resources for individuals unable to cover the cost. Proposal includes how the proposer will work with PrEP and nPEP prescribers in Washington County. If the proposer does not currently offer these services, proposal demonstrates how the proposer would be able to start implementation by July 1, 2026. 

   

• Budget (25 pts) —
  • Proposal includes reasonable and allowable costs relative to proposed activities.
  • Budget proposal is aligned with the proposed scope of work.
  • Proposal includes a line-item budget, with a narrative that clearly explains all costs, using the provided template.

  • Proposal does not include unallowable costs as defined in accordance with OHA Program Element 81, HIV/STI Statewide Services, budget guidance and include the following:

    • Research.
    • Clinical care except HIV testing.
    • Antiviral therapy.
    • Federal funds used for the purchase of supplies or equipment related to injection drug use must comply with current federal law. Please note, purchase of sharps containers are allowable with these funds.
    • Reimbursement for pre-award/pre-allocation costs occurred.
    • Publicity or propaganda purposes, for the preparation, distribution, or use of any material designed to support or defeat the enactment of legislation before any legislative body.
    • The salary or expenses of any person related to any activity designed to influence the enactment of legislation, appropriations, regulation, administrative action, or Executive order proposed or pending before any legislative body.
    • Construction purposes.
    • Generally, recipients may not use funds to purchase furniture or equipment. 
• Qualifications of Applicant (15 pts) —
  • Proposal describes the proposer’s staffing plan to demonstrate current sufficient capacity and staffing or a plan to build sufficient capacity and staffing to meet program objectives. 
  • Proposal describes the proposer’s background and experience in providing the required programming or how the proposer plans to build expertise if new to any of the required elements. 
  • Proposal demonstrates the ability to implement required services either through existing service capacity or a clear, detailed, and feasible implementation plan that ensures all services will be operational by July 1, 2026. 
  • Preference points will be awarded to proposers that demonstrate current service capacity, defined as having the staffing, infrastructure, partnerships, and operational systems in place at time of submission and actively delivering the required or similar services. 

   

Submission Requirements

• Electronic Submittal (required) —

  By electronically submitting this response the Supplier attests and certifies that:

  1. Person completing this response represents that I am either authorized to bind the Supplier, or that I am submitting the Response on behalf of and at the direction of the Supplier's representative authorized to contractually bind the Supplier.

  2. I represent that the Supplier or its applicable representative(s) has reviewed the information contained in this Solicitation Package and that the information submitted is accurate.

  3. Respondent agrees that the action of electronically submitting its response constitutes:

  a. an electronic signature on the responses, generally,

  b. an agreement to conduct business electronically,

  c. an electronic signature on any form or section specifically calling for a

  signature, and

  d. an affirmative agreement to any statement contained in the solicitation

  that requires a definite confirmation or acknowledgement.

• Solicitation Requirements (required) —

  Proposer read through and confirm that you met all of the Solicitation requirements?

• Cooperative Purchasing (required) —

  Will the proposer extend pricing and terms to other public agencies?(there is no penalty for not agreeing to extend pricing)

• Oregon Secretary of State Business Registry (required) —

  Enter your registry number without spaces or dashes. If you are not currently registered enter N/A. If you are the successful proposer you will be required the register with the Secretary of State in order to contract with the County.

• Tax (required) —

  The proposer hereby certifies that they have complied with the tax laws of Oregon and all political subdivision of the State of Oregon, including ORS 305.620 and ORS chapters 316, 317 and 318. Washington County may terminate the contract if contractor fails to comply with any tax laws during the term of the contract.

• Contact Name, Email, and Phone Number (required) —

  Provide the name, email, and phone number for the contact in case of questions, or interview or demonstration arrangements.

• Proposal Content —

  The proposal shall be prepared succinctly, providing a straight forward, concise description of the proposer’s ability to meet the requirements of the RFP. There should be no unnecessary attachments or exhibits.

  Proposal should contain no more than 10 8.5" x 11", pages of written material (excluding biographies and brochures which may be included in an appendix) describing the ability of the proposer to perform the work described. The minimum font shall be twelve (12) point single spaced and the minimum margins shall be one (1) inch on all sides.

• Cover Letter (required) —

  Cover Letter

• Proposal Content (required) —

  Upload your proposal content outlined in the section titled Proposal Content here. This should exclude biographies and brochures which may be included in an appendix.

• Separate Cost Proposal (required) —

  Confirm that your fee proposal is not attached in your Proposal and is attached separately here.

• Insurance Requirements —

  County insurance requirement can be found under the section titled Attachments. The County may consider reducing insurance for these services. Please upload your Certificate of Insurance (Accord form) to indicate the level of insurance you currently possess.

• Confidential Information —

  Upload all pages or documents containing information exempt from disclosure per the Proprietary Information, Ownership and Use of Documents article of the Terms and Conditions Section.

• Changes Requested to County Contract Standard Terms and Conditions —

  Upload any alterations requested to Washington County's contract standard terms and conditions per the Form of Contract article of the Terms and Conditions Section.

• Solicitation Awareness (required) —

  How did you hear about this opportunity?

• Pre-Proposal Conference (required) —

  Will there be a Pre-Proposal Conference?

• Please select the options that pertain to this solicitation.
• Electronic Pricing Table (required) —

  Would you like to have bidders respond to an electronic pricing table through ProcureNow?

  Choose this if you want them to provide rates or pricing in a format dictated by you.

• Separate Fee Proposal Upload (required) —

  Will you want your bidder to separate a Price Proposal from the rest of the Response?

• Page Limit (required) —

  Proposal should contain no more than 'Page Limit 8.5" x 11", pages of written material (excluding biographies and brochures which may be included in an appendix) describing the ability of the proposer to perform the work described.

• Will you be issuing more than one contract? (required) —

  Is this a multiple award type solicitation?

• Term of Contract (required) —

  Unless authorized by the Board a contract cannot exceed five years, but there are various ways that contracts can be set up. Please choose your preference. Options 2 - 3 will require amendments to extend the contract at the designated times.

Questions & Answers