Holiday Lighting and Decoration Services

The City of El Mirage (“the City”) is seeking proposals from qualified and experienced vendors to provide and install holiday lights and decorations throughout various City facilities and locations. Services will include the design, installation, maintenance, and removal of seasonal decorations on buildings, trees, and surrounding grounds.

Decorations are installed annually for approximately six (6) weeks, beginning in late November. Current locations include City Hall, Gateway Park, Gentry Park, the Fire Station, the Police Station, and one (1) water tank site. Vendors may also propose additional locations for consideration.

The selected vendor must demonstrate experience in similar projects and the ability to deliver high-quality, safe, and visually appealing holiday displays that enhance the City’s seasonal presentation.

Background

Interest in holiday attractions and activities has grown significantly alongside the community over the past several years. Annually, the City hosts the Winterfest Light Parade, which runs along El Mirage Rd and culminates in a large event at Bill Gentry Park, offering activities, entertainment, and photo opportunities. This large-scale signature event attracts over 7,000 community members at once. The City is looking to expand and improve lighting and holiday decorations to offer a truly unique experience that invites visitors to interact with displays, capture memories through photos, and complement the City’s events and activities throughout the holiday season. The City intends to host a small kickoff to the holiday light displays at an annual Tree Lighting Ceremony at City Hall on the first Monday after Thanksgiving each year.

In accordance with City of El Mirage Procurement Code, proposals for Holiday Lighting and Decoration Services will be received by the City of El Mirage Purchasing Administrator at the specified location until 8:00 amon Tuesday, June 9, 2026. Proposals received by the correct date and time shall be considered. Proposals shall be in the actual possession of the City of El Mirage Administration on or prior to the exact date and time indicated above. Late proposals will not be considered, except as provided in the City of El Mirage Procurement Code. Proposals shall be electronically submitted via the City's eProcurement Portal. Proposers are strongly encouraged to carefully read the entire Request for Proposals Package.

Project Details

• Reference ID: EM26-HLDS01
• Department: Parks & Recreation
• Department Head: Sean VonRoenn (Director)

Important Dates

• Questions Due: 2026-06-03T00:00:00.000Z
• Pre-Proposal Meeting: 2026-05-26T15:00:00.000Z — City Hall 10000 N. El Mirage Rd. El Mirage, AZ 85335

Evaluation Criteria

• Pricing/Cost (40 pts)
• Approach to the required scope of services (30 pts)
• Experience & Qualifications (20 pts)
• References and examples of work (10 pts)

Submission Requirements

• Have you read and agreed to all of the terms and conditions in the RFP (required)
• Subcontractor's List (required)
• Arizona professional and contractors license(s). (required)
• Please Provide your Certificates of Insurance. (required)
• Bid Bond (required)
• Pricing Form (required) —

  Please download the below documents, complete, and upload.

• Qualifications and Experience (required)
• Proposal (required) —

  Please upload your complete Proposal here.

• Please provide any additional information you would like for the City to consider.
• Required Services (required) —

  Please list services required.

• Are Subcontractors allowed on this project? (required)