Hoses & Fittings Parts and Inventory Service (Brand Name or Equal)

General work description: Provide vehicle hose and fitting supplies to VTA's maintenance divisions.

Project Details

• Reference ID: P25311
• Department: Operations Division
• Department Head: Naunihal Singh (Interim Chief Operating Officer)

Important Dates

• Questions Due: 2026-05-21T00:00:00.000Z
• Pre-Proposal Meeting: 2026-05-13T17:00:00.000Z — https://teams.microsoft.com/meet/298805571452720?p=lwiQ4LTrr58fHwLqMg

Evaluation Criteria

• IFB P25311 Details —

  Please see attachment containing the detailed IFB information and required forms.

• Important Instructions for Electronic Submittal —

  Santa Clara VTA is accepting electronic bid submissions. Bidders shall create a FREE account with OpenGov by signing up at https://procurement.opengov.com/signup. Once you have completed account registration, browse back to this page, click on "Submit Response", and follow the instructions to submit the electronic bid.

Submission Requirements

• Bid Documents (required) —

  Please refer to [Section 2.11 Bid Contents] of the IFB for details that are to be submitted in this response section.

• Bid Documents (required) —

  Please refer to [Section 17. SOLICITATION SUBMITTALS] of the IFB for details that are to be submitted in this response section.

• Price Proposal (required) —

  Bidder shall submit Bid Form 1-B for the [products/services] requested in this IFB.

  Confirm that your price proposal is not attached with the other bid documents and is attached separately here.

• Bid Bond (required) —

  Each bid shall be accompanied by a certified cashier’s check, or bid bond, in the amount of 10% of the total bid price, payable toSanta Clara Valley Transportation Authority, as a guarantee that the bidder, if its bid is accepted, will promptly execute the Agreement. The bidder shall guarantee the total bid price for a period of 60 days from the date of the bid opening.

  Please scan and upload a copy of your bid bond/cashier's check. Bidder must also MAIL bid guarantee with a postmarked date no later thanWednesday, June 24, 2026 addressed to:

  Santa Clara Valley Transportation Authority
  Osinachi Nnaji
  1235 La Avenida St
  San Jose,CA94043

  Please have the Bidder Name, Contract Title ("Hoses & Fittings Parts and Inventory Service (Brand Name or Equal)"), and Contract Number ("P25311") listed clearly on the outside of the envelope.

• Contract Execution, Payment Bond, Performance Bond, and Certificate(s) of Insurance (required) —

  The contract shall be executed by the successful bidder and shall be returned, together with the Payment Bond, Performance Bond and Certificate(s) of Insurance to Santa Clara Valley Transportation Authority so that it is received within 14 working daysafter the bidder has received the contract for execution. Failure to do so shall be just cause for forfeiture of the proposal guaranty.

• SB/DVBE Certification ID —

  Please type your SB/DVBE Certification ID. This will be verified by the Cal eProcure Website

• Contractors State License Board (CSLB) Number (required) —

  Please enter your License Number here. This will be verified against the state database

• California Department of Industrial Relations Registration (required) —

  Please enter your Public Works Contractor Registration Number. This will be verified against the state database.

• California Secretary of State Business License (required) —

  State your Company's Name Here. This will be verified against the California Secretary of State's Website.

• Electronic Pricing Table (required) —

  Would you like to have bidders respond to an electronic pricing table through ProcureNow?

  Choose this if:

  1. This is a quote for a finite set of goods or commodities
  2. This is a public works bid, but you want the bidder to list their total project cost here.
  3. Seeking services for hourly rate schedules
• Bid Bond (required) —

  Will this solicitation require a bid bond?

• Separate Fee Proposal Upload (required) —

  If not using the Electronic Pricing Table, do you want your bidder to separate a Price Proposal from the rest of the Response?