Household Hazardous Waste Services

The City of Santa Monica’s Resource Recovery and Recycling (RRR) Division is seeking contractor(s)  to manage hazardous waste services.

Background

The City of Santa Monica operates a hazardous waste facility (HW facility) located at 2500 Michigan Avenue, Santa Monica, CA 90404, to prevent the release of hazardous materials into the environment. The HW facility is open to City departments, Commercially Exempt Small Quantity Generators (CESQGs)and others to drop off hazardous waste during a pre-designated monthly date and time. In fiscal year 2024-25 (July 1 – June 30), the City collected approximately 17,580 pounds of hazardous waste from CESQGs and others at the HW facility. The contractor’s role is to provide monthly pick-up and disposal of the waste at the HW facility and to provide a staff person to assist the City’s hazardous materials technician part-time throughout the week.   

The City has the option to use a contractor to provide door-to-door household hazardous waste (HHW) pickup, transport, and disposal for residents if necessary. In fiscal year 2024-25, approximately 1,889 households participated in the program and 82,977 pounds of HHW were collected and properly disposed. The City also has the option to use a contractor to pick up, transport, and dispose of hazardous waste abandoned in public spaces if necessary. Door-to-door pickup services and abandoned waste are optional and not guaranteed and the inability to do either or both does not prevent a contractor from bidding on providing hazardous waste management, transportation, and disposal of waste collected at the City’s HW facility.  

Project Details

• Reference ID: 4515
• Department: Resource Recovery and Recycling
• Department Head: . (.)

Important Dates

• Questions Due: 2026-03-23T22:00:00.000Z
• Answers Posted By: 2026-03-27T22:00:00.000Z

Addenda

• Addendum #1 (released 2026-03-27T20:57:48.191Z) —

  Addendum issued to show revisions made to the pricing proposal section.

Evaluation Criteria

• COST (70 pts)
• REFERENCES (30 pts)
• Experience / Technical Competence (40 pts) —

  Up to 40 points may be awarded based on the evaluation of the proposer’s knowledge and prior experience. Evaluation will be based on relevant experience of key personnel based on resumes showing technical knowledge and experience. Evaluation will also be based on level of the firm’s previous projects of comparable complexity, scale and nature; training and proven expertise in the area of work required; experience in projects completed for public entities; and the firm’s proposed work plan.  

• Cost of Services, Cost Control (30 pts) —

  Up to 30 points may be awarded for the lowest price, fixed or blended hourly rate or annual not to exceed fee listed separately for each contract term. The contractor’s overall cost proposal for the project should reflect cost effective work and services, including proposed HW facility disposal methods, health and safety records, staffing to check incoming loads, and licensed locations. Cost control, performance within budget allocations, prudent auditing practices, management, and clear and constant communication with City staff are essential to the success of this project. Brief descriptions of previous project experiences should be used as examples of how this was achieved with former clients, along with key examples of the firm’s accuracy in cost estimating. 

• References (20 pts) —

  Up to 20 points may be awarded based upon an evaluation of proposer’s work for previous clients receiving similar products and services to those proposed by the proposer for this project. Evaluation will be based on documented experience on similar projects. The contractor’s work shall be such as to ensure that the distinctive goals established for each component are met. Brief descriptions of previous project experiences should be used as examples of how quality control was achieved with former clients

• Staffing/Personnel (10 pts) —

  Up to 10 points that may be awarded for relevant experience of key personnel based upon the resumes and experience narratives submitted. Staff certifications must be included. Assign points that may be earned by any proposer based upon qualifications of the project team, experience with similar projections, and the quality of responses to questions.

Submission Requirements

• Offer Confirmation (required) —

  We hereby offer to sell the City of Santa Monica the material and/or service at the prices described herein and under the terms and conditions hereon or attached or referenced.

• Insurance Requirements for Vendors Providing Services (required) —

  The Minimum Scope of Limits of Insurance can be found in the section titled Insurance Requirements.

  Vendor shall procure and maintain for the duration of the Agreementinsurance against claims for injuries to persons or damages to property that may arise from or in connection with the performance of the work hereunder by the Vendor, its agents, representatives, employees or subcontractors.

• Certification Regarding Debarment, Suspension, Proposed Debarment, and Other Responsibility Matters (required) —

  By confirming below, I declare under penalties of perjury that the forgoing certifications and assurances, any other statements made by me are true and correct.

• Non-Discrimination Policy Acknowledgment (required) —

  The undersigned has checked carefully all of the documents contained in this Non-Discrimination Policy Acknowledgment.

  I agree that the representations herein are made under penalty of perjury.

• Payment Bond (required) —

  Only the successful bidder will be required to submit a payment bond, because the good or service exceeds $25,000. Please confirm your acknowledgement here.

• Payment Terms —

  Please enter payment discount terms; otherwise net thirty (30) days will apply if left blank

• Certificate of Compliance (required) —

  Please download the below documents, complete, and upload.

• Non-Collusion Declaration (required) —

  Please download the below documents, complete, and upload.

• Prevailing Wage Job Acknowledgement Form (required) —

  Please download the below documents, complete, and upload.

• Please provide a copy of your current DIR registration. (required)
• Oaks Initiative (required) —

  CITY OF SANTA MONICA OAKS INITIATIVE NOTICE

  NOTICE TO APPLICANTS, BIDDERS, PROPOSERS AND OTHERS SEEKING DISCRETIONARY PERMITS, CONTRACTS, OR OTHER BENEFITS FROM THE CITY OF SANTA MONICA

  Santa Monica’s voters adopted a City Charter amendment commonly known as the Oaks Initiative. The Oaks Initiative requires the City to provide this notice and information about the Initiative’s requirements. You may obtain a full copy of the Initiative’s text from the City Clerk.

  This information is required by City Charter Article XXII—Taxpayer Protection. It prohibits a public official from receiving, and a person or entity from conferring, specified personal benefits or campaign advantages from a person or entity after the official votes, or otherwise takes official action, to award a “public benefit” to that person or entity. The prohibition applies within and outside of the geographical boundaries of Santa Monica.

  All persons or entities applying or receiving public benefits from the City of Santa Monica shall provide the names of trustees, directors, partners, and officers, and names of persons with more than a 10% equity, participation or revenue interest. An exception exists for persons serving in those capacities as volunteers, without compensation, for organizations exempt from income taxes under Section 501(c)(3), (4), or (6), of the Internal Revenue Code. However, this exception does not apply if the organization is a political committee or controls political committees. Examples of a “public benefit” include public contracts to provide goods or services worth more than $25,000 or a land use approval worth more than $25,000 over a 12-month period.

  In order to facilitate compliance with the requirements of the Oaks Initiative, the City compiles and maintains certain information. That information includes the name of any person or persons who is seeking a “public benefit.” If the “public benefit” is sought by an entity, rather than an individual person, the information includes the name of every person who is: (a) trustee, (b) director, (c) partner, (d) officer, or has (e) more than a ten percent interest in the entity. Therefore, if you are seeking a “public benefit” covered by the Oaks Initiative, you must supply that information on the Oaks Initiative Disclosure Form. This information must be updated and supplied every 12 months.

• Levine Act Disclosure Form (required) —

  Please download the below documents, complete, and upload.

• Living Wage Ordinance Certification (required) —

  CITY OF SANTA MONICA LIVING WAGE ORDINANCE
  Certification for Providers of Services to the City of Santa Monica
  (Fiscal Year 25/26 – September 8, 2025 through June 30, 2026)
  TO BE COMPLETED BY ALL CONTRACTORS PROVIDING SERVICES TO THE CITY OF SANTA MONICA IN EXCESS OF $54,200

  The City of Santa Monica Municipal Code Chapter 4.65, Living Wage Ordinance (LWO), establishes a Minimum Wage of $22.50 per hour for certain employees of contractors providing services to the City where services exceed $54,200 or more and requires that contractors also provide the same health care and other benefits to employees’ same sex spouses and domestic partners as are provided to other employees’ spouses.

  An employee covered by the LWO is any person who does not actually work as a manager, supervisor, or confidential employee, and who is not required to possess an occupational license.

  The Living Wage Ordinance applies the services sought pursuant to this bid and bidders are required to prepare and return the Living Wage Certification Form. If the bidder is selected, the bidder must maintain payroll records that include, at minimum, the full name of each employee providing services under the contract, job classification and rate of pay. Bids that fail to include Certification Forms may be considered non-responsive and excluded from further consideration.

  Please prepare the following certification if you are a contractor engaging in a contract for services with the City of Santa Monica in excess of $54,200.

  Your signature on this certification grants the City permission to review any and all payroll books and records and any company documents pertaining to the benefits offered to employees to assure your compliance with the LWO during the term of the contract.

  Please direct any questions to:

  City of Santa Monica Finance Department
  Attention: Living Wage Compliance Section
  1685 Main Street, Mail Stop 09
  Santa Monica, CA 90401

  You can also contact staff regarding living wage ordinance questions by e-mail at finance.mailbox@smgov.net or by phone 310-458-8281.

• Business License —

  Proposers must answer these questions below. Note, the business license documentation is only required from the successful Proposer.

• Is Vendor physically located in the City of Santa Monica? (required) —

  If YES, Vendor must have a City of Santa Monica Business License. Contact the Business License unit for the appropriate forms.

  If NO, continue to next question.

• Does this vendor physically come into the City of Santa Monica to conduct business and/or make deliveries? (required) —

  If YES, Vendor must have a City of Santa Monica Out-of City Business License. Contact the Business License unit for the appropriate forms.

  If NO, no license is needed.

• Additional Requirements (required) —

  Is the vendor located in or will the vendor come into the City of Santa Monica to conduct business,

  then answer YES, and in addition to having a CITY OF SANTA MONICA BUSINESS LICENSE, Vendor will be required to have insurance (see Insurance Requirements Section for descriptions).

• Subcontractors
• Proposed Subcontractors —

  Please download the below documents, complete, and upload.

• Certification of Subcontractor Insurance Compliance (required) —

  This is to certify that all requirements for insurance of subcontractors as specified have been met.

• Experience Statement (required) —

  Please download the below documents, complete, and upload.

• For Consideration: Exceptions to Terms & Conditions and/or Contractual Services Agreement
• Additional Questions
• Please provide job titles and descriptions for all personnel involved in hazardous waste management. (required)
• 2) Please provide pricing methodology for additional materials not listed in the original proposal that may be encountered. (required)
• 3) Scenario #1 – How would you price (4) 5-gallon containers of used motor oil found abandoned in our alleys? Please explain pricing methodolgy in your response. (required)
• 4) Scenario #2 – How would you price (2) 4-gallon paint cans found abandoned in our alleys? Please explain pricing methodology in your response. (required)
• 5) Scenario #3 - How would you price a box with a few unknown container sizes (various household plastic tupperware sizes) of unknown liquid waste (no label) found abandoned in our alleys? Please explain pricing methodology in your response.
• 6) Scenario #4 - How would you price (5) 10-gallon containers of what appears (no labels) to be a cleaning solvent found abandoned in our alleys? Please explain pricing methodology in your response. (required)
• Vendor Requirements
• State years of continuous experience in hazardous waste transportation and disposal. (required)
• Provide confirmation that training requirements have been met for both Title 8 of the California Code of Regulations (CCR), Section 5192 and 29 CFR 1910.120 (OSHA regulations) (required)
• Provide confirmation that you are an active registered PaintCare collector. (required)
• Provide confirmation of DOT hazardous materials transportation regulations (HM-126F and HM-181) and 40 CFR Parts 260–265 and 271 training. (required)
• Upload current and valid HAZWOPER certification. (required)
• Goods (required) —

  Is this bid for goods?

• Services (required) —

  Is this bid for services?

• Subcontractors (required) —

  Does this bid allow for subcontractors?

• Living Wage (required) —

  Is Living Wage Required? If not sure, then click here. There is the possibility that a Public Works bid still needs the Living Wage requirement in addition to the Prevailing Wage requirement. (Not that common, but is an option)

• Job Walk (required) —

  Will there be a Job Walk?

• Insurance Requirement (required) —

  Are the Services over $10,000?

• Contractor License Needed? (required) —

  Is a contractor's license needed?

• Contractor License Types —

  Please enter the Contractor License or licenses needed for this project. For example, "C33 - Painting and Decorating, C33 - Painting and Decorating Contractor". If none are needed, please leave blank.

• CSA or PO? (required) —

  Choose from the following contractual options

• Payment Bond (required) —

  Does this project need a payment bond? If the good or services exceed $25,000 a payment bond is required

Questions & Answers