HSIP Industrial Parkway / Ruus Road Intersection Improvements and Bicycle Set Aside Project

NOTICE IS HEREBY given that the City of Hayward invites proposals for 26-058 HSIP Industrial Parkway / Ruus Road Intersection Improvements and Bicycle Set Aside Project.  Each proposal shall be in accordance with the general provisions for purchase of work and services on file in the office of the Transportation, 777 B Street, Hayward, CA 94541-5114. All proposals must be submitted to the City's eProcurement Portal by 4:30 pm on Tuesday, August 11, 2026 and clearly identified with RFP title, number, company name and due date.  It is the sole responsibility of the proposing firm to ensure that proposals are received prior to the closing time, as late bids will not be accepted and deemed nonresponsive.

Background

This is a combination of two HSIP Cycle 12 projects: H12-04-016 and H12-04-018

The intersection of Ruus Road and Industrial Parkway is one of the highest-ranked intersections on the City's High-Injury Network. A warrant analysis found that protected left turns could be beneficial for the north and south legs of the intersection. Project H12-04-016 will install a protected left turn phase for these approaches. Project H12-04-018 is a set-aside project for bicycle improvements. It previously included a protected bikeway along Ruus Road. That element is not included in this design effort but it has been scoped to provide a protected intersection, as Industrial Parkway is expected to become the spine of a network of high-quality bikeways in the southern and western parts of the city. The protected intersection also provides islands on which the signal equipment can be installed.

The set aside project also includes closure in bike lane gaps on Amador St and Soto Rd. Those locations will include only signage and striping (removal and installation).

Project Details

• Reference ID: 26-058
• Department: Transportation
• Department Head: Alex Ameri (Director of Public Works)

Important Dates

• Questions Due: 2026-07-29T23:30:00.000Z
• Answers Posted By: 2026-07-31T23:30:00.000Z
• Pre-Proposal Meeting: 2026-07-22T17:00:00.000Z — Microsoft Teams meeting Join: https://teams.microsoft.com/meet/281828802547883?p=Vq3bCP0qDQvozmhUJZ Meeting ID: 281 828 802 547 883 Passcode: cD798zW7

Evaluation Criteria

• Project Management (15 pts) —
  • Project Manager’s experience on similar successful projects
  • Strength of Project Manager’s references
• Project Understanding (25 pts) —
  • Scope and workplan consistent with project issues
  • Identification of key project success factors
• Approach (20 pts) —
  • Project approach is expected to result in attainment of project goals
  • Approach considered cost-effective
• Qualifications of Firm/Team (25 pts) —
  • Firm’s experience on similar successful projects
  • Key discipline required for project success filled by qualified team members
  • Team members worked together successfully on similar projects
  • Labor costs of key team members commensurate with qualifications
• Appropriateness of Cost (15 pts) —
  •   Fee is reasonable given the scope of the project
• Environmentally Preferable Purchasing (10 pts)

Submission Requirements

• Proposal Requirements (required) —

  Did you read through and confirm that you met all of the proposal requirements including the sections:

  1. General Conditions
  2. Special Provisions and Specifications
• Do you have issue with any particular clause(s) of the City’s standard Professional Services Agreement? —

  If any portion of the City’s standard Professional Services Agreement is unacceptable to your firm, please identify the particular clause(s) in a separate letter to the City submitted with your proposal.

• Proposal Documents (required) —

  Please Upload your COMPLETE Proposal here, which includes the following:

  1. Bid Summary
  2. Statement of Experience and Qualifications
  3. Non-Collusion Declaration
• Proposal (without Cost Proposal) (required) —

  Please Upload your COMPLETE Proposal here. Upload fee proposal separately in the next step.

• Separate Cost Proposal (required) —

  Confirm that your fee proposal is not attached in your Proposal and is attached separately here.

• Bid Bond (required) —

  Each bid shall be accompanied by a certified cashier’s check, or bid bond, in the amount of XXXXX of the total bid price, payable toCity of Hayward, as a guarantee that the bidder, if its bid is accepted, will promptly execute the Agreement. The bidder shall guarantee the total bid price for a period of 60 days from the date of the bid opening.

  Please scan and upload a copy of your bid bond/cashier's check. Bidder must also MAIL bid guarantee with a postmarked date no later thanTuesday, August 11, 2026 addressed to:

  City of Hayward
  Rita Perez
  777 B Street
  Hayward,CA94541

  Please have the Bidder Name, Contract Title ("HSIP Industrial Parkway / Ruus Road Intersection Improvements and Bicycle Set Aside Project"), and Contract Number ("26-058") listed clearly on the outside of the envelope.

• Contract Execution, Payment Bond, Performance Bond, and Certificate(s) of Insurance (required) —

  The contract shall be executed by the successful bidder and shall be returned, together with the Payment Bond, Performance Bond and Certificate(s) of Insurance to City of Hayward so that it is received within 14 working daysafter the bidder has received the contract for execution. Failure to do so shall be just cause for forfeiture of the proposal guaranty.

• Local vendor, or minority/women-owned business —

  Please state whether you are a local, minority, and/or women-owned business.

• Bid Bond (required) —

  Will this solicitation require a bid bond?

• Mandatory Pre-Bid Meeting? (required)
• Optional Pre-Bid Meeting? (required)
• Is Feasibility Study APPLICABLE? (required) —

  If yes, please provide

• Electronic Pricing Table (required) —

  Would you like to have bidders respond to an electronic pricing table through ProcureNow?

  Some examples of of when to say "yes":

  1. This is a quote for goods or commodities
  2. This is a public works bid, with a pricing table that can be uploaded into ProcureNow from an excel spreadsheet
  3. Seeking services for hourly rate schedules
• Separate Fee Proposal Upload (required) —

  If you are NOT using the Electronic Pricing Table option, will you want your bidder to separate a Price Proposal from the rest of their Response? You'll want to do this if you open your bids initially WITHOUT showing price, and then come back in after a technical evaluation to unseal pricing later.

• Evaluation Committee? (required) —

  Will there be an evaluation committee to review the proposals and score them based on weights and multiple criteria?

• Project Overview (required) —

  Enter Project Overview for Scope of Work

• Project Description (required) —

  Enter Project Description for Scope of Work.  "The City desires _______"

• Project Goals (required) —

  Enter Project Goals for Scope of Work

• Project Deliverables (required) —

  Enter Project Deliverables for Scope of Work

• Purpose of Feasibility Study Phase (required) —

  Insert language if Feasibility Study is applicable.  Example: "The purpose of this phase is to...."

• Feasibility Study Requirements (required) —

  enter Feasibility Study Requirements

• Feasibility Study Financial Analysis (required) —

  enter Feasibility Study Financial Analysis

• Feasibility Study Project Planning and Implementation (required) —

  enter Feasibility Study Project Planning and Implementation

• Feasibility Study City Council Participation (required) —

  enter project info from study sessions to update Hayward City Council and/or the Council Sustainability Committee on Project Planning and Implementation

• Feasibility Project Assessment —

  "This will involve an overview evaluation of ____"

• Environmentally Preferable Purchasing (required)