HSS-26-022A - VENUE FOR CONFERENCES AND COMMUNITY EVENTS

AI Summary

Delaware DHSS seeks qualified vendors to provide venues and related services for conferences, trainings, community forums, and engagement events statewide. This RFP establishes a pool of approved vendors with awards based on event size and location. Key dates include a July 10, 2026 submission deadline and October 1, 2026 project start.

Opportunity details

Solicitation No.: 235850
Type / RFx: RFP
Status: Open
Level: local
Published Date: Invalid Date
Due Date: Invalid Date
NAICS Code: 721110 AI guide
Jurisdiction: Delaware Department of Health and Social Services
State: Delaware
Agency: Delaware Department of Health and Social Services

Description

The Department of Health and Social Services (DHSS), is committed to ensuring all parties of affiliation are in alignment with our mission, aiming to improve the quality of life for individuals. DHSS achieves this through promoting health and well-being, fostering self-sufficiency and protecting those at risk, while providing publicly funded treatment, education, prevention and advocacy. The State of Delaware’s Department of Health and Social Services is seeking proposals from qualified vendors to provide venues and related services for hosting: • conferences, • trainings, • community forums, and • other engagement events throughout the state. This RFP aims to establish a pool of approved vendors, with awards made to multiple providers based on event size, scope, and geographic location.

Commodity Codes

Commodity Codes: UNSPSC 9010 Restaurants and catering UNSPSC 9011 Hotels and lodging and meeting facilities UNSPSC 901015 Eating and drinking establishments UNSPSC 901016 Banquet and catering services UNSPSC 901017 Cafeteria services UNSPSC 901116 Meeting facilities UNSPSC 90101601 Banquet facilities UNSPSC 90101603 Catering services UNSPSC 90111603 Meeting or banquet rooms UNSPSC 90111606 Meals and entertainment service: A expense includes third party service provide expenses cost of food, beverages, taxes, entertainment and it's a part of other entertainment etc.

Events & Timeline

Status	Event Name	Location	Description	Dates	Mandatory
Ongoing	Open Date	Online Portal	Posting date for the Opportunity	May 14th 2026, 7:00 AM EDT	N/A
Upcoming	Questions Due Date	Online Portal	Deadline to submit Questions	May 28th 2026, 4:30 PM EDT	N/A
Upcoming	Non-Mandatory Pre-Bid Meeting	Teams	Non-Mandatory Pre-Bid Meeting	Jun 4th 2026, 1:00 PM EDT - Jun 4th 2026, 3:00 PM EDT	No
Upcoming	Response to Vendor's Questions	GSS and Bonfire	Response to Vendor's Questions	Jun 11th 2026, 11:59 PM EDT - Jun 11th 2026, 11:59 PM EDT	No
Upcoming	Close Date	Online Portal	Deadline for Submissions	Jul 10th 2026, 1:00 PM EDT	N/A
Upcoming	Estimated Notification of Award	GSS & Bonfire	Estimated Notification of Award	Sep 1st 2026, 11:59 PM EDT - Sep 1st 2026, 11:59 PM EDT	No
Upcoming	Estimated Project Begin Date	GSS & Bonfire	Estimated Project Begin Date	Oct 1st 2026, 7:00 AM EDT - Oct 1st 2026, 7:00 AM EDT	No

Requested Information

Note: Template files for the items below (BidTables, Questionnaires) are available in the Attachments section of this opportunity.

Name	Type	# Files	Requirement
Does the Bidder have a supplier diversity plan currently in place?	Data Type: Yes/No	N/A	Required
Does the Bidder have a written inclusion policy in place? If yes, please attach a clearly identifiable copy of the inclusion plan to your proposal?	Data Type: Yes/No	N/A	Required
Does the Bidder have any diverse Sub-Contractor(s) as outlined in Attachement 8 Tier II Sub-Contractor(s)?	Data Type: Yes/No	N/A	Required
The Vendor/Bidder attest to the fact that, at a minimum, shall not store or transfer non-public State of Delaware data outside the United States	Data Type: Yes/No	N/A	Required
Reviewed Appendix D which are templates used for contracting process (exceptions to the templates to be noted in Attachment 4 - Exceptions Form included in Appendix C-Vendor Forms)	Data Type: Yes/No	N/A	Required
Did you complete Attachment 2 - Vendor Information (contained in Appendix C)	Data Type: Yes/No	N/A	Required
Did you complete Attachment 3 - Non-Collusion Statement (contained in Appendix C)	Data Type: Yes/No	N/A	Required
Did you complete Attachment 4 - Exceptions Form (contained in Appendix C)	Data Type: Yes/No	N/A	Required
Did you complete Attachment 5 - Confidential Information (contained in Appendix C)	Data Type: Yes/No	N/A	Required
Did you complete Attachment 6 - Business References (contained in Appendix C)	Data Type: Yes/No	N/A	Required
If Applicable, did you complete Attachment 7 - Subcontractor Information (contained in Appendix C)	Data Type: Yes/No	N/A	Required

Attachments

Key dates

Invalid DatePublished
Invalid DateResponses Due

AI classification tags

conference venues community events event management services catering services training venues hotel meeting facilities public health events

Frequently asked questions

SLED stands for State, Local, and Education. These are solicitations issued by state governments, counties, cities, school districts, utilities, and higher education institutions — as opposed to federal agencies.