SLED Opportunity · NEW MEXICO · SANTA FE COUNTY
AI Summary
Santa Fe County seeks bids for heavy equipment lease, rental, and purchase services to support public works operations including roadway maintenance and snow removal. Bids due June 11, 2026. Contract term up to 10 years with renewals.
1 SANTA FE COUNTY PUBLIC WORKS DEPARTMENT INVITATION FOR BIDS IFB No. 2026-0322-PW/JL Heavy Equipment Lease, Rental, and Purchase Services May 2026 2 SANTA FE COUNTY Table of Contents BIDDING DOCUMENTS Advertisement for Bids ................................................................................................................. 2 Bid Instructions ............................................................................................................................. 3 Bid Proposal ...............................................................................................................................11 Bid Sheets / Pricing Sheets ................................................................................................... 12-14 APPENDICES A. Acknowledgement of Receipt of Invitation to Bid Form ......................................................16 B. Campaign Contribution Disclosure Form .............................................................................17 C. Resident Veterans Preference Certification ...........................................................................20 D. Equipment Specifications .....................................................................................................21 E. Sample Agreement ................................................................................................................29 3 ADVERTISEMENT INVITATION FOR BID Heavy Equipment Lease, Rental, and Purchase Services IFB No. 2026-0322-PW/JL The Santa Fe County Public Works Department requests sealed bids from licensed and insured vendors to provide Equipment Lease, Rental, and Purchase of Heavy Equipment Services for Public Works operations, subject to funding availability and County approval, including the furnishing of heavy construction and maintenance equipment on an as-needed basis to support County operations, roadway maintenance, infrastructure improvements, and public works projects throughout Santa Fe County. A completed bid package must be submitted in a sealed container indicating the bid title and number along with the bidding firm’s name and address clearly marked on the outside of the container. All bids must be received by 2:00 PM on Thursday, June 11, 2026, at the Santa Fe County Purchasing Division located at 102 Grant Avenue, Santa Fe, NM 87501. By submitting a bid for the requested materials and/or services each firm is certifying that their bid is in compliance with the regulations and requirements stated within this IFB. A NON-MANDATORY Pre-Bid Meeting will be held at 10:00 AM (MDT) on Tuesday, May 12, 2026, via Microsoft Teams. Please use the Teams link provided below, meeting number 264 540 240 700 81, passcode WH6aK9z4, or join by phone at (773) 352-2011, conference ID 222 108 81#. Attendance is not mandatory but is highly recommended https://www.microsoft.com/en-us/microsoft-teams/join-a-meeting. EQUAL OPPORTUNITY EMPLOYMENT: All qualified bidders will receive consideration of contract(s) without regard to race, color, religion, sex, national origin, ancestry, age, physical and mental handicap, serious mental condition, disability, spousal affiliation, sexual orientation or gender identity. Information on Invitation for Bid Documents will be available by visiting the Santa Fe County website at https://www.santafecountynm.gov/finance/purchasing-division/current-bid-solicitations or by contacting Jack Love, Santa Fe County Purchasing, by telephone at (505) 986-6209, email at jalove@santafecountynm.gov. Santa Fe County Public Works Publish: May 3-4, 2026 4 BID INSTRUCTIONS Bids are requested by Santa Fe County Public Works Department for Heavy Equipment Lease, Rental, and Purchase Services on an as-needed basis to support roadway maintenance, construction support activities, emergency response, snow removal, drainage work, and other County operations throughout Santa Fe County. Bids may be held for ninety (90) days subject to all action by the County. Santa Fe County reserves the right to reject any and all bids in part or in whole. The bids shall be based upon the material descriptions, units, and estimated quantities shown on the attached bid sheets. Final payment will be made upon quantities completed in accordance with the specifications, measured and accepted by the County, paid at the unit prices contained in the bid. The Contractor shall furnish all labor, operators (if requested), transportation, maintenance, fuel, supervision, and equipment necessary to provide the requested services in accordance with the IFB requirements and specifications. The bid shall include all permits, fees, overhead and profit, and incidental costs in the bid amounts. All applicable taxes shall not be included in the bid amounts. All applicable laws and ordinances and the rules and regulations of all authorities having jurisdiction over the project shall apply to the Contractor and all agreements between the Contractor and the County. 1. LOCATION AND DESCRIPTION OF WORK: The Santa Fe County Public Works Department is requesting sealed bids from qualified vendors to provide Heavy Equipment Lease, Rental, and Purchase Services on an as-needed basis for County operations. Services may include the lease or short-term rental of heavy equipment and related machinery, with or without operators if requested by the County, to support roadway maintenance, drainage improvements, snow removal, emergency response, construction support, and other public works activities. Services may also include the direct purchase of equipment items when determined to be in the best interest of the County and subject to available funding. Equipment may be required at various County facilities, maintenance yards, roads, and project locations throughout Santa Fe County, New Mexico. Delivery locations and rental durations shall be identified by the County at the time of each request or purchase order. Equipment categories may include, but are not limited to: Motor Graders Backhoes Wheel Loaders Excavators Dozers 5 Dump Trucks Rollers Water Trucks Skid Steers Other related heavy equipment Santa Fe County intends to establish one or more price agreements with responsive and responsible bidders to ensure equipment availability and timely service when needed. 2. TIME AND PLACE OF RECEIVING AND OPENING BIDS: The date, time, and location for receipt and opening of bids are set forth in the Advertisement for Bids. Any bid received after the stated deadline will not be considered and may be returned unopened. 3. SPECIFICATIONS: Equipment furnished under this IFB shall be in safe operating condition, properly maintained, clean, and suitable for intended use. All equipment shall comply with applicable federal, state, and local safety requirements. Additional specifications may be identified in the bid sheets or purchase order. Refer to Appendix D for detailed equipment specifications. 4. CONTRACT TIME: CONTRACT TIME: The initial term of this Agreement shall be four (4) years from the date of execution. The County may, at its sole discretion, renew the Agreement for up to three (3) additional two (2) year terms, for a total term not to exceed ten (10) years. Renewal is subject to County approval and the availability of funding. 5. COPIES OF BIDDING DOCUMENTS: The Invitation for Bid Documents will be available by visiting the Santa Fe County website at https://www.santafecountynm.gov/finance/purchasing-division/current-bid-solicitations or by contacting Jack Love, Santa Fe County Purchasing, by telephone at 505-986-6209, email at Jalove@santafecountynm.gov. Bidders shall use complete sets of Bidding Documents in preparing bids; neither the County nor the Purchasing Division assumes responsibility for errors or misinterpretations
SLED stands for State, Local, and Education. These are solicitations issued by state governments, counties, cities, school districts, utilities, and higher education institutions — as opposed to federal agencies.
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