Active SLED Opportunity · CALIFORNIA · CITY OF BANNING
AI Summary
The City of Banning seeks bids for rehabilitation and testing of Well C-4, including pump removal, cleaning, chemical treatment, video surveys, test pumping, and reinstallation with performance testing. Bids due by August 31, 2026, with a pre-bid meeting on August 11, 2026 in Banning, CA.
The City of Banning (“City”) is seeking a qualified entity or individual (“Company”) to provide the goods and/or services described herein. The City anticipates selecting one firm to perform the services.
Bids are requested from Companies that have a demonstrated ability to perform the tasks identified in this Invitation for Bids ("IFB").
The City of Banning is strategically located astride Interstate 10 between the Inland Empire and the Coachella Valley in the San Gorgonio Pass. The City, incorporated in 1913, has a rich and colorful history.
Initially Banning served as a stagecoach and railroad stop between the Arizona territories and Los Angeles. This history has contributed to the present-day spirit of pioneer resourcefulness and "can do" attitude that is so prevalent in the community.
Banning is a friendly and wholesome place to work and raise a family. Desirable executive housing is available, as well as moderate and lower income housing. Clean air, ample water supplies and the memorable and inspiring scenic vistas of both Mt. San Gorgonio and Mt. San Jacinto, the 2 tallest peaks in Southern California, are additional amenities which make the City of Banning a logical choice as a development opportunity in the Southern California area.
The City is requesting the repair and rehabilitation of Well C-4 located at 5400 W. Wilson Street. Banning, CA. City staff noticed that the well had started vibrating and making a bad bearing noise within the pump. The well has been shut off until repairs are made. This well has not been pulled and inspected for several years and is due for full rehab and rebuilding.
Pricing will include the following: Travel to Banning to disconnect the electrical motor make up, removal of the pump, column, tube and shaft and motor. Equipment will then be transported to your shop for teardown and inspection and written reports and pictures of the findings sent to the city. A pre-rehab video, bail any fill and debris, brush for a period of 36 hours and bail to remove all fill and debris after cleaning. Addition of liquid acid descaler chemical treatment to open all screen perforations including the formation behind the well casing and brush to distribute the chemical along the casing walls. Allowing chemicals to remain in the well for 24 hours and then airlift solution out of the well into baker tanks to neutralize the chemical before discharge. Perform post down hole video survey to verify the completeness of the rehab.
The City is going to be working with Besst Inc. to profile the well once it has been rehabbed, in an attempt to lower the Hexavalent Chromium within the well. We will require the pump company to drill a hole in the existing well head or as an option to provide a modified new well head with a 12” discharge head that will allow access to install 620 feet of 1 ½” ID, Flush Thread PVC to get 10-feet below the pump for pulling water samples and flow which would be performed by Besst Inc. The bottom of the access pipe shall be cut at a 45-degree angle and made smooth with no burrs. The section of the access pipe that transits past the bowls shall be 1 ½” ID Flush Thread Steel Pipe to prevent cursing of the pipe by the bowls. Pipe couplers, glues and tapes are not permitted. Concurrently, the pump company will then be required to install a test pump for use for approximately 5 days. The test pump shall have the capability of 1,200 GPM and shall be accompanied by a VFD with a lower end pumping rate capability of 800 GPM. The awarded contractor shall provide an onsite operator during BESST’s well testing. The well testing will be completed over a two-day period at approximately 10-hours of field time per day. The City will contract the analytical laboratory for all sample analyses.
At the end of test pumping the well company will pull the test pump and reinstall well C-4 well pumping equipment. The City will require testing of the following after reinstallation which will be Volts, Amps, Heat, Vibration and pump efficiency testing.
If prior to the date fixed for submission of bids, a prospective Company discovers any ambiguity, conflict, discrepancy, omission or other errors in this bid package or any of its appendices or exhibits, the Company shall immediately notify the City of such error in writing and request modification or clarification of the document. Modifications shall be made by written Addenda to the bid.
If a Company fails to notify the City, prior to the date fixed for submissions of bids, of an error in the bid package known to the Company, or an error that reasonably should have been known to the Company, the Company shall submit its bid at its own risk, and if the Company is awarded a Contract, it shall not be entitled to additional compensation or time by reason of the error or its later correction.
All requests for clarifications, changes, exceptions, deviations to the terms and conditions set forth in this bid package must be submitted via the City’s electronic bidding website project “Q&A Tab” on the Banning Vendor Portal: https://procurement.opengov.com/portal/banning-ca. The Final day for receipt of questions from bidders shall be on or before the date indicated in the schedule of events. To ensure fairness and avoid misunderstandings, all communications must be in electronic format and submitted via the City’s electronic bidding website. Any verbal communications will not be considered or responded to. All questions received by the due date will be logged and reviewed and if required, a response will be provided via an addendum to the bid package that will be posted on the City’s website. Any communications, whether written or verbal, with any City Councilmember or City staff with regards to project details and scope prior to award of a contract by City Council is strictly prohibited and the bidder shall be disqualified from consideration.
For technical assistance using the City’s electronic bidding website, please contact Ellen Clifford, Purchasing Manager at 951-922-3121, eclifford@banningca.gov.
Bid results can be viewed on-line after the bid closes.
The City reserves the right to reject any and all bids and to waive any informality related thereto.
It is the intention of the City to make a recommendation for award of the bid to the lowest responsive and responsible bidder. The City reserves the right to increase or decrease quantities or to remove items before award to remain within the limitations of the availability of approved funds. The apparent low Bidder will be notified prior to recommendation for award if such adjustments are deemed necessary.
Award may be made for all items or for individual items whichever is in the best interest of the City.
Bidder understands that bid may be made by individual item(s) and agree to abide by the terms and conditions of the bid.
The City has adopted a local 5% bid preference for those bidders located within the City limit. This preference may be applied to the total bid price during evaluation of the bid responses.
Motor Manufacturer: GE
HP: 125
Model: 5K6268XH1B
Frame: B405TP
Volts: 460
RPM: 1800
Lower End BRG: K5903493P016
Upper End BRG: B29A222G001
Bid line items must be filled out electronically, and submitted electronically on the City’s electronic bidding website. Vendors must fill out and submit pricing before the deadline.
All bid submittals shall be for the specific items requested only, no substitutes.
Bids shall be submitted for NEW (not used, nor refurbished) items only. Bids that do not meet these requirements and the requirements in the "Scope of Work" section, will NOT be accepted, and will result in the company(s) being deemed non-responsive.
Successful vendor shall invoice as items are delivered.
The City may cancel this contract if product is of inferior quality, problems are not corrected in a timely manner, and vendor fails to maintain the required inventory. Once a contract is terminated, it is just cause to suspend bidder from bidders list for a minimum of three (3) years.
Failure to comply with the technical specifications of the bid. The City reserves the right to audit the required inventory and cancel the contract if the vendor fails to maintain the inventory required by this bid.
The City may also suspend the manufacturer from bidding if manufacturer does not give full support to this contract.
Electronic Reports
Hard Copy Report
The Final day for submission of bids shall be on or before the due date indicated in the schedule of events section.
Companies shall register on the City’s Vendor Portal, https://secure.procurenow.com/portal/banning-ca. Once registered, Companies must download the IFB by clicking “Download Documents” while logged in under their own name and identification number to appear on the Planholders List as a “Prospective Bidder.” Companies that fail to download the IFB will not appear on the Current Prospective Bidders List and their bid responses will be considered non-responsive. If a Company is unable to register or download the IFB from the bidding website, a representative may contact ProcureNow.
All bids and supplementary documents must be uploaded using the City’s bidding website prior to event date and time as instructed in this solicitation. Once the file(s) has been uploaded and the Submission Status shows as “Submitted” the submission is complete. At that point respondents will receive an email confirmation from the bidding website.
The City reserves the right to reject any and all bids and to waive information and minor irregularities in any bid received.
Acceptance of Terms and Conditions - Submission of a bid pursuant to this IFB shall constitute acknowledgment and acceptance of all terms and conditions hereinafter set forth in this IFB.
The time and date are fixed, and extensions will not be granted unless specifically stated by the City in an addendum to this IFB. Bids not received before the bid event time will not be accepted.
A non-mandatory pre-bid meeting is scheduled to be held on Tuesday, August 11, 2026 at 4:00 pm at:
99 E. Ramsey Street, Banning CA 92220. All bidders are strongly encouraged to attend.
More than one bid from an individual, a firm or partnership, a corporation or an association under the same or different name will not be considered.
A pre-bid meeting is not scheduled for this project.
Bids may be rejected if they show any alterations of form, additions not called for, conditional or alternative bids uncalled for, incomplete bids, erasures, or irregularities of any kind; however, the City reserves the right to waive irregularities, or informalities.
Addenda alerts issued by the City are sent out electronically through the electronic bidding system via email to all Prospective Bidders on the list for this IFB. All addenda, if any, shall be acknowledged by the bidder electronically via the electronic bidding website as part of the bid response before the deadline. Failure to acknowledge an addendum, unless the requirement to acknowledge has been waived, will immediately cause the bidder’s bid response to be deemed non-responsive.
Failure to comply with the rules set forth herein may result in rejection of the protest. Protests based upon restrictive specifications or alleged improprieties in the Bid procedure which are apparent or reasonably should have been discovered prior to receipt of Bids shall be filed in writing with the IFB Facilitator at least 10 calendar days prior to the deadline for receipt of Bids. The protest must clearly specify in writing the grounds and evidence on which the protest is based.
Protests based upon alleged improprieties that are not apparent or which could not reasonably have been discovered prior to submission date of the Bids, such as disputes over the staff recommendation for contract award, shall be submitted in writing to the IFB Facilitator, within forty-eight hours from receipt of the notice from the City advising of staff’s recommendation for award of contract. The protest must clearly specify in writing the grounds and evidence on which the protest is based. The IFB Facilitator will respond to the protest in writing at least three days prior to the meeting at which staff’s recommendation to the City Council will be considered. Should Bidder decide to appeal the response of the IFB Facilitator, and pursue its protest at the Council meeting, it will notify the IFB Facilitator of its intention at least two days prior to the scheduled meeting.
All Bids submitted in response to this IFB become the property of the City and pursuant to the Public Records Act (Gov. Code, § 6250 et seq.) are public records, and as such may be subject to public review at least 10 days before selection.
The Company must notify the City in advance of any proprietary or confidential materials contained in the Bid and provide justification for not making such material public. The City shall have sole discretion to disclose or not disclose such material subject to any protective order that the Company may obtain. Note that under California law, pricing is not a trade secret.
Submission of a Bid shall indicate that, if Bidder requests that the City withhold from disclosure information identified as confidential, and the City complies with the Bidder’s request, Bidder shall assume all responsibility for any challenges resulting from the non-disclosure, indemnify and hold harmless the City from and against all damages (including but not limited to attorney’s fees that may be awarded to the party requesting the Bidder information), and pay any and all costs and expenses related to the withholding of Bidder information. Bidder shall not make a claim, sue, or maintain any legal action against the City or its directors, officers, employees, or agents concerning the disclosure, or withholding from disclosure, of any Bidder information. If Bidder does not request that the City withhold from disclosure information identified as confidential, the City shall have no obligation to withhold the information from disclosure and may release the information sought without any liability to the City.
The City reserves the right to make use of any information or idea contained in the Bid. All materials, ideas and formats submitted in response to this IFB will become the property of the City upon receipt.
The City retains the right to cancel this IFB at any time, should it be deemed to be in the best interest of the City. No obligation either expressed or implied exists on the part of the City to make an award based on the submission of any Bids.
The Bidder warrants and represents that it presently has no interest and agrees that it will not acquire any interest which would present a conflict of interest under California Government Code sections 1090 et seq., or sections 87100 et seq., during the performance of services under any Agreement awarded. The Bidder further covenants that it will not knowingly employ any person having such an interest in the performance of any Agreement awarded. Violation of this provision may result in any Agreement awarded being deemed void and unenforceable.
By submitting a bid, bidder agrees to adhere to all of the terms and conditions in the Agreement or the Purchase Order Terms and Conditions (sample is located in "Attachments") without exceptions. Failure to adhere to and furnish the applicable requirements listed in the Agreement or the Purchase Order Terms and Conditions within the required time period shall be just cause for the rescission of the award. If the successful Company refuses or fails to adhere to and furnish the applicable requirements, the City may award to the next lowest responsive, and responsible bidder.
Please provide the following information for each person(s) authorized to submit a response on behalf of your organization:
Name
Title
Phone Number
Email Address
Please provide the entity type.
State your Company's Name Here. This will be verified against the California Secretary of State's Website.
All Proposers must be authorized to conduct business in the State of California and must be in good standing with the California Secretary of State prior to submitting a Proposal. Any business entity type that requires registration with the California Secretary of State shall provide evidence of active registration and good standing as part of the Proposal submission. Failure to provide this documentation may result in the City deeming the Proposal non-responsive.
If the Proposer’s business entity type does not appear in the California Secretary of State’s online records (including, but not limited to, Limited Liability Partnerships or General Partnerships), the Proposer shall provide alternative documentation demonstrating lawful authorization to conduct business in California.
Please download the below documents, complete, and upload.
I certify that Bidder and Bidder’s representatives have not had any communication with a City Councilmember concerning this IFB at any time after the date and time that this IFB was publicly advertised.
If stated "Yes" above, please explain the circumstances in the following space, or state "None."
Has the Company, any officer of the Company, or any employee of the Company who has proprietary interest in the Company, ever been debarred, suspended, disqualified, removed, or otherwise prevented from bidding on, or completing a federal, state, or local government project because of a violation of law or safety regulation?
If stated "Yes" above, please explain the circumstances in the following space, or state "None."
Each Bidder shall disclose below whether any owner or employee of the firm currently hold positions as elected or appointed officials, directors, officers, or employees of a governmental entity or held such positions in the past twelve months. List below or state "None."
If needed, please upload any additional attachments here.
Please download the below documents, complete, and upload.
Please download the below documents, complete, and upload.
Subs will need to submit as well.
Upload your rate sheet listing job titles, hourly rates, markup, discounts, and any other cost for any additional work that might be required to complete the project. If a change order is required, the cost will be based off this rate sheet.
Additive or Deductive Item (if applicable). Include behind the rate sheet.
Please provide the name(s) and email address to who will need to sign the agreement.
Are you on the CA Debarment List: https://www.dir.ca.gov/dlse/debar.html
Requesting any type of revision to the agreement or IFB will make your bid non-responsive. Please Acknowledge This Requirement By Answering Yes. That your firm is NOT requesting any modification and accepting the terms & conditions as-is.
Please select one from below
SLED stands for State, Local, and Education. These are solicitations issued by state governments, counties, cities, school districts, utilities, and higher education institutions — as opposed to federal agencies.
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