Active SLED Opportunity · ARIZONA · CIP
AI Summary
The Town of Queen Creek, Arizona, seeks qualified contractors to supply, install, and maintain illuminated street name signs under a term contract. Proposals are due by May 14, 2026, with evaluation based on qualifications, approach, cost, and past performance.
The Town of Queen Creek is soliciting proposals from qualified contractors to furnish illuminated street name signs, and provide associated installation and maintenance services on an as-needed basis. The Town intends to award a contract to one (1) or more contractors to meet the Town’s operational needs.
The purpose of this solicitation is to establish a term contract with contractor(s) capable of providing durable, compliant signage and related services throughout the Town. The selected contractor(s) will be responsible for the supply of illuminated street name sign assemblies, installation, repair, replacement, and ongoing maintenance services as requested by the Town. Work will be issued through requests, allowing the Town to obtain services as needed throughout the term of the contract.
Contractor(s) must demonstrate experience with illuminated roadway signage and electrical systems and ensure that all materials and installations comply with applicable standards and specifications.
Has the Respondent read through and confirm that they meet all of the proposal requirements?
By agreeing to the below, the Respondent hereby certifies that:
They have read, understand, and agree that acceptance by the Town of Queen Creek of the Respondent’s Response by the award and execution of a contract will create a binding contract; and
They agree to fully comply with all terms and conditions as set forth in the Town’s Purchasing Policy, and amendments thereto, together with the specifications and other documentary forms herewith made a part of this specific procurement;
The person submitting the Response certifies that he/she is the person in the Respondent’s organization responsible for, or authorized to make, decisions.
The Respondent is a corporation or other legal entity.
No attempt has been made or will be made by the Respondent to induce any other Respondents or person to submit or not to submit a Response in response to this RFP.
The price (if any) and terms and conditions in this Response are valid for 180 days from the date of submission.
Please upload completed Attachment #XX Pricing Proposal
Please upload signed and notarized Attachment #1 - Non- Collusion Affidavit
Please upload completed (there are 5 check boxes) and signed Attachment #2 - Certification Regarding Debarment, Suspension, Proposed Debarment and Other Responsibility Matters
Please upload Attachment #XX Key Personal Information
As required by A.R.S. § 41-4401, the Town of Queen Creek is prohibited from awarding a contract to any Professional who fails, or whose consultants fail, to comply with A.R.S. § 23-214(A). The undersigned entity warrants that it complies fully with all federal immigration laws and regulations that relate to its employees, that it shall verify, through the employment verification pilot program as jointly administered by the U.S. Department of Homeland Security and the Social Security Administration or any of its successor programs, the employment eligibility of each employee hired after December 31, 2007, and that it shall require its consultants and sub-consultants to provide the same warranties to the below entity.
The undersigned acknowledges that a breach of this warranty by the below entity or by any consultant or sub-consultant under any Contract resulting from this solicitation shall be deemed a material breach of the Contract, and is grounds for penalties, including termination of the Contract, by the Town. Town retains the right to inspect the records of the below Respondent, consultants and sub-consultants employee who performs work under the Contract, and to conduct random verification of the employment records of the below entity and any consultants and sub-consultants who works on the Contract, to ensure that the below entity and each consultant and sub-consultant is complying with the warranties set forth above.
Certification and Disclosure Regarding Payments to Influence Certain Federal Transactions
In accordance with the Federal Acquisition Regulation (“FAR”), 52.203-11:
(a) The definitions and prohibitions contained in the clause, at FAR 52.203-12, Limitation on Payments to Influence Certain Federal Transactions, included in this solicitation, are hereby incorporated by reference in paragraph (b) of this certification.
(b) The offeror, by signing its offer, hereby certifies to the best of his or her knowledge and belief that on or after December 23, 1989:
(1) No Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress on his or her behalf in connection with the awarding of this contract;
(2) If any funds other than Federal appropriated funds (including profit or fee received under a covered Federal transaction) have been paid, or will be paid, to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress on his or her behalf in connection with this solicitation, the offeror shall complete and submit, with its offer, OMB standard form LLL, Disclosure of Lobbying Activities, to the Contracting Officer; and
(3) He or she will include the language of this certification in all subcontract awards at any tier and require that all recipients of subcontract awards in excess of $100,000 shall certify and disclose accordingly.
(c) Submission of this certification and disclosure is a prerequisite for making or entering into this contract imposed by section 1352, Title 31, United States Code. Any person who makes an expenditure prohibited under this provision or who fails to file or amend the disclosure form to be filed or amended by this provision, shall be subject to a civil penalty of not less than $10,000, and not more than $100,000, for each such failure.
Please download and reference the insurance requirements
Please download and reference the insurance requirements
Please download and reference the insurance requirements
Please download and reference the insurance requirements
Please download and reference the insurance requirements
Please download and reference the insurance requirements
Please download and reference the insurance requirements
Please download and reference the insurance requirements
Please download and reference the insurance requirements
Please download and reference the insurance requirements
Please download and reference the insurance requirements
Please download and reference the insurance requirements
Please download and reference the insurance requirements
Please download and reference the insurance requirements
Please download and reference the insurance requirements
Please download and reference the insurance requirements
Any Respondent awarded a contract subsequent to this solicitation will be expected, upon request by the Town, to submit certificates of insurance per the question above.
Since the Town of Queen Creek is subject to Arizona’s Public Records Act, Title 39 Chapter 1 of the Arizona Revised Statutes, Respondent is advised that any documents it provides to the Town in response to a solicitation will be available to the public if a proper Public Records Request is made, except that the Town is not required to disclose or make available any record or other matter that reveals proprietary information provided to the Town by a Respondent that is from a non-governmental source. See A.R.S. § 48-5541.01(M)(4)(b).
Any specific documents or information that the Firm deems to be proprietary and/or confidential must be clearly identified as such in the firm along with justification for its proprietary and/or confidential status.
The Firm may not claim that the entire Response or the entire submission is proprietary and/or confidential. It is the Firm’s responsibility to clearly identify each document and each piece of information in their submission that is proprietary and/or confidential. The final determination of nondisclosure, however, rests with the Procurement Officer.
Firms should be aware that if a Court determines that the Firms information is not proprietary and/or confidential; Town will be required to disclose such information pursuant to a public records request. In such cases, the firm understands and agrees that the Town shall comply with the Court’s determination and Respondent shall not hold the Town liable for any costs, damages or claims whatsoever related to releasing the information.
This is the only notice that will be given to Respondents regarding the Firm’s responsibility to clearly identify its proprietary and/or confidential information. If a public records request is submitted to the Town and the Respondent did not clearly identify its proprietary and/or confidential information at the time their Response is submitted, the Town will not provide Firm with any subsequent notice or opportunity to identify proprietary and/or confidential documents or information.
I hereby certify that I acknowledge acceptance of the terms above and that I have:
Provide the name, title, email address, and phone number of the individual authorized to respond to inquiries from the Town regarding your firm's submission.
Do you agree to extend the prices, terms, and conditions of this Agreement to other governmental agencies in accordance with Sections 15.01 and 15.02 of the Instructions to Respondents? (A "No" response will not disqualify the submission.)
Do you agree to the Warranty and Manufacturer Identification Plate requirements listed in the Scope of Work?
Provide procedures for submitting a warranty claim, response, and repair timeframes.
Upload all relevant material specifications (e.g., cut sheets, technical data, manufacturer details) to demonstrate compliance with RFP requirements.
For any proposed substitutions, upload material specifications and supporting documentation demonstrating equivalency to the specified products. The Town will evaluate substitutions based solely on the information provided.
As part of the proposal submission, Respondents must provide either a 6" x 6" raw material sample or a miniature replica (any size) of the proposed illuminated street sign product. The sample must be received by the Town of Queen Creek Municipal Services Building no later than the RFP due date and time.
All samples must be clearly labeled with the Respondent's name and RFP No. 26-016, and hand delivered/mailed to the Town of Queen Creek, Municipal Services Building, Attn: Procurement Office, 22358 S. Ellsworth Road, Queen Creek, AZ 85142.
Provide the requested information regarding qualifications, abilities, experience, and expertise in providing the requested services. Responses should be concise while clearly demonstrating the firm's capabilities.
Provide a description of what qualifies your firm, financially and otherwise, to provide the Town with these services/materials for the required period of time, including information demonstrating that your firm has appropriate staffing, necessary resources, and a history of demonstrated competence.
Describe your ability to meet the needs of the Town, taking into consideration the requested services.
Describe your experience in manufacturing and installing internally illuminated street name signs for public roadway projects. Include specific project examples that demonstrate your capabilities.
Provide the qualifications and certifications of key staff who will perform the work under this contract.
Clearly define the services/materials offered and describe the method of approach to including, but not limited, to the criteria listed in this section.
Explain how your company will comply with the Scope of Work as written.
Describe your company’s process for the installation and repair of an internally illuminated street name sign including temporary traffic control and public safety approach.
Describe your company’s safety policy.
Describe your company’s training program.
Describe your quality assurance process for installations.
Describe your approach to managing project schedules and your strategies for ensuring deadlines are met.
Describe your proposed solution for a comprehensive inspection program, including the procedures and standards you would implement.
Describe the reporting tools and formats your firm uses, including dashboards, photo documentation, and any other relevant methods.
Provide sample inspection report
Describe your approach to ensuring timely reporting of inspection results.
I confirm that I will distribute three (3) Past Performance Reference Forms (Attachment #4) to firms where similar work was performed. The references will be instructed to submit the completed forms directly to the Town’s Procurement Office listed on the form no later than the RFP due date and time. It is my responsibility to ensure the references receive the forms and submit them on time.
Format: Month Day, Year
Example: September 1, 2025
Format: Month Day, Year
Example: September 8, 2025
Will this solicitation require a bid bond?
Would you like to have bidders respond to an electronic pricing table through OpenGov?
Choose this if:
If you are NOT using the Electronic Pricing Table option, will you want your bidder to separate a Price Proposal from the rest of their Response? You'll want to do this if you open your bids initially WITHOUT showing price, and then come back in after a technical evaluation to unseal pricing later.
Are you asking for references?
Are you asking for this?
Are you asking for this attachment?
Are you asking for these to be attached?
Q (No subject): We would like to inquire whether you are exclusively specifying Everbrite signs, or if you would also consider approved equals from other brands
A: Please refer to the "Project Documents" tab, Section 9 (Vendor Questionnaire), Item 12.
SLED stands for State, Local, and Education. These are solicitations issued by state governments, counties, cities, school districts, utilities, and higher education institutions — as opposed to federal agencies.
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