Immokalee CRA Holiday Decorations - Zocalo Plaza

The Immokalee CRA needs the seasonal installation and removal of both rental and CRA-owned holiday decorations at the Zocalo Plaza, (W Main St/N 1^st St) Immokalee, FL (See Exhibit A for Area Map).

Project Details

• Reference ID: QQ-2026-117
• Department: Community Planning & Resiliency
• Department Head: Christopher Mason (Division Director)

Important Dates

• Questions Due: 2026-05-08T19:00:00.000Z

Evaluation Criteria

• Immokalee CRA Holiday Deocorations - Zocalo Plaza —

  General Information

  The Immokalee CRA needs the seasonal installation and removal of both rental and CRA-owned holiday decorations at the Zocalo Plaza, (W Main St/N 1^st St) Immokalee, FL (See Exhibit A for Area Map). 

   

  Term: The Term shall be for one (1) holiday season, commencing on or before the third Saturday of November 2026 (November 21, 2026) and terminating not before the 12^th day after December 25^th for the celebration of Three King’s Day (January 6, 2027).

   

  Award Criteria:  For the purposes of determining the winning bidder, the County will select the qualified vendor with the lowest annual lump sum price.  The annual lump sum price will be all inclusive.  The winning bidder must provide proof of E-Verify registration, and Certificate(s) of Insurance as required by Collier County prior to a Purchase Order being issued. 

   

  Zocalo Plaza: The Zocalo Plaza located at 107 North 1^st Street, Immokalee, FL is decorated in preparation for the Annual Immokalee MSTU sponsored Tree Lighting Event on the first Thursday of December (December 3, 2026). The event is held at the Zocalo Plaza. There are two (2) components to this Quote:  (1) Vendor supply/rental of strands of LED lights wrapped around palm trees, and (2) vendor installation and removal of CRA-owned decoration.  Decorations must be installed on or before the third Saturday of November (November 21, 2026).  Decorations will be turned on nightly on the Friday after Thanksgiving. Removal of the vendor’s rental lights and the removal and storage of the CRA-owned decorations shall not be on or before January 6, 2027 for the celebration of Three King’s Day.

   

  (1) Rental Strands of Lights:

  Supply and install premium commercial quality LED strands of lights (cool white) wrapped around trees and all the needed exterior/outdoor grade electrical cords. See Site plan (See Exhibit B showing Zocalo Plaza Rendering with locations of trees to wrap in lights) attached for reference of decorated space.  All light strings plugged into exterior/outdoor grade electrical cords must be wrapped around the connection with watertight electrical tape to not trip breaker when wet. Vendor will bury all extension cords under the crushed shell ground covering.  All lights and timer must be tested and working immediately after setup and thereafter. Vendor shall provide notification to the CRA Project Manager (yvonne.blair@collier.gov) when lights are installed and operational. Any issues will be reported and repaired within 48 hours at no additional cost to the County.  The quoted prices for all rental lights will include installation and removal costs. Note: The Annual Rental Christmas Tree is a separate quote and not part of this Quote.

   

  (2) CRA-owned Decorations:  Pick up, install, decorate, remove and delivery to storage the CRA-owned decorations located within the Immokalee area.  On installation day, pick up CRA-owned decorations at the storage container located at 418 School Drive (approximately 0.8 miles from Zocalo Plaza) and install and connect various CRA-owned decorations for display at the Zocalo Plaza located at 107 N 1^st Street.  Install and secure with zip ties the CRA-owned decorations at or near the base of the trees wrapped with the vendor’s supplied LED cool white light strands. (See Exhibit C Photos of Decorated Zocalo Plaza) There are approximately 100 decorations in fair condition (See Exhibit D Inventory of CRA-owned decorations).  Removal includes the delivery of the CRA-owned decorations by vendor in the County’s container. The quoted prices for decorating using CRA-owned decorations will include installation and removal costs.  The vendor is responsible for road MOT, if necessary.

   

  If vendor is unable to install or remove decorations by the date listed below due to weather or other reasonable circumstances, written notice via email will be given immediately to CRA Project Manager with a rescheduled date that will accommodate both parties. 

   

  Quoting:  Submit a Lump Sum Quote for lights (vendor owned) and holiday decorations (CRA owned) installation and removal by Vendor.

   

  A Purchase Order will be issued to the awarded vendor serving as the notice of commencement.  There are no pre-paid deposits.  Fifty percent (50%) of the annual Lump Sum Quote will be paid when the Vendor provides an invoice after the installation is completed to Yvonne Blair, CRA Project Manager yvonne.blair@collier.gov with a copy to Christie Betancourt, Assistant CRA Director, christie.betancourt@collier.gov.  The balance of the of the Annual Lump Sum Quote will be paid when the Vendor provides an invoice after the removal of the rental Christmas Tree and decorations.  

   

  Attachments:

  Exhibit A – Area Map

  Exhibit B – Zocalo Plaza Rendering Light Wrapped Trees

  Exhibit C – Photos of Decorated Zocalo Plaza 2023

  Exhibit D – Inventory of CRA-owned Decorations for Zocalo Plaza

   

• Worker’s Compensation —

  Statutory Limits of Florida Statutes, Chapter 440 and all Federal Government Statutory Limits and Requirements

  Evidence of Workers’ Compensation coverage or a Certificate of Exemption issued by the State of Florida is required. Entities that are formed as Sole Proprietorships shall not be required to provide a proof of exemption. An application for exemption can be obtained online at https://apps.fldfs.com/bocexempt/

• Employer’s Liability —

  $500,000 single limit per occurrence

• Commercial General Liability (Occurrence Form) patterned after the current ISO form —

  Bodily Injury and Property Damage

  $1,000,000 single limit per occurrence, $2,000,000 aggregate for Bodily Injury Liability and Property Damage Liability.  This shall include Premises and Operations; Independent Contractors; Products and Completed Operations and Contractual Liability.

• Indemnification —

  To the maximum extent permitted by Florida law, the Contractor/Vendor shall defend, indemnify and hold harmless Collier County, its officers and employees from any and all liabilities, damages, losses and costs, including, but not limited to, reasonable attorneys’ fees and paralegals’ fees, to the extent caused by the negligence, recklessness, or intentionally wrongful conduct of the Contractor/ Vendor or anyone employed or utilized by the Contractor/Vendor in the performance of this Agreement. 

• Automobile Liability —

  $500,000 Each Occurrence; Bodily Injury & Property Damage, Owned/Non-owned/Hired; Automobile Included

• Watercraft —

   $TBD Per Occurrence

• United States Longshoreman's and Harborworker's Act —

  United States Longshoreman's and Harborworker's Act coverage shall be maintained where applicable to the completion of the work.

   $TBD Per Occurrence 

• Maritime Coverage (Jones Act) —

  Maritime Coverage (Jones Act) shall be maintained where applicable to the completion of the work.

  $TBD Per Occurrence

• Aircraft Liability —

  Aircraft Liability coverage shall be carried in limits of not less than $5,000,000 each occurrence if applicable to the completion of the Services under this Agreement.

  $TBD Per Occurrence

• Pollution —

  $TBD Per Occurrence

• Professional Liability —

  $TBD Per claim & in the aggregate

• Project Professional Liability —

  $TBD Per Occurrence 

• Valuable Papers Insurance —

  $TBD Per Occurrence 

• Cyber Liability —

  $TBD Per Occurrence 

• Technology Errors & Omissions —

  $TBD Per Occurrence 

• Additional Information —
  1. Vendor shall ensure that all subcontractors comply with the same insurance requirements that he is required to meet.  The same Vendor shall provide County with certificates of insurance meeting the required insurance provisions.
  2. Collier County must be named as "ADDITIONAL INSURED" on the Insurance Certificate for Commercial General Liability where required. This insurance shall be primary and non-contributory with respect to any other insurance maintained by, or available for the benefit of, the Additional Insured and the Vendor’s policy shall be endorsed accordingly.
  3. The Certificate Holder shall be named as Collier County Board of County Commissioners, OR, Board of County Commissioners in Collier County, OR Collier County Government, OR Collier County.  The Certificates of Insurance must state the Contract Number, or Project Number, or specific Project description, or must read:  For any and all work performed on behalf of Collier County.
  4. On all certificates, the Certificate Holder must read: Collier County Board of Commissioners, 3295 Tamiami Trail East, Naples, FL 34112
  5. Thirty (30) Days Cancellation Notice required.
  6. Collier County shall procure and maintain Builders Risk Insurance on all construction projects where it is deemed necessary. Such coverage shall be endorsed to cover the interests of Collier County as well as the Contractor.  Premiums shall be billed to the project and the Contractor shall not include Builders Risk premiums in its project proposal or project billings.  All questions regarding Builder’s Risk Insurance will be addressed by the Collier County Risk Management Division.
  7. Professional Services and/or Consulting Services may require professional liability insurance. 
  8. Environmental services, repairs, construction and/or hazardous materials projects may require pollution insurance.

Submission Requirements

• I certify that I have read, understood and agree to the terms in this Quick Quote, and that I am authorized to submit this response on behalf of my company. (required)
• Quick Quote Instructions have been acknowledged and accepted. (required)
• Collier County Purchase Order Terms and Conditions. Collier County Purchase Order Terms and Conditions have been acknowledged and accepted. (required) —

  Collier County Purchase Order Terms and Conditions have been acknowledged and accepted.

   

• Insurance Requirements -Vendor Acknowledges Insurance Requirements and is prepared to produce the required insurance certificate(s) if awarded this quote. (required)
• Pricing Proposal (required)
• Proof of Status from Division of Corporations - Florida Department of State (SunBiz) (required) —

  http://dos.myflorida.com/sunbiz/ should be attached with your submittal.

• E-Verify - Memorandum of Understanding (required) —

  Vendor MUST be enrolled in the E-Verify - https://www.e-verify.gov/ at the time of submission of the bid. E-Verify Memorandum of Understanding or Company Profile page should be attached with your submittal.

• W-9 Form (required)
• Any required licenses. (required)
• Insurance Requirement (required)
• Watercraft (required) —

   $ __________ Per Occurrence

• United States Longshoreman's and Harborworker's Act Coverage (required) —

  $ __________ Per Occurrence

• Maritime Coverage (Jones Act) (required) —

  $ __________ Per Occurrence

• Aircraft Liability (required) —

  $ __________ Per Occurrence

• Pollution (required) —

   $ __________ Per Occurrence 

• Professional Liability (required) —

  $ ___________ Per claim & in the aggregate

• Project Professional Liability (required) —

   $__________ Per Occurrence

• Valuable Papers Insurance (required) —

  $__________ Per Occurrence

• Cyber Liability (required) —

   $__________ Per Occurrence

• Technology Errors & Omissions (required) —

  $__________ Per Occurrence

• Employer's Liability (required) —

   $ __________ single limit per occurrence

• Aggregate - Commercial General Liability for Bodily Injury Liability and Property Damage Liability (required) —

  $_________ aggregate

• Single Limit - Commercial General Liability for Bodily Injury Liability and Property Damage Liability (required) —

  $________ single limit per occurrence

• Automobile Liability (required) —

  $________ Each Occurrence

• Pricing (required) —
  • Choose Option 1 when you have set line items, for example:
    • This is a quote for goods or commodities.
    • This is a public works bid, with a pricing table that can be uploaded into OpenGov Procurement from an Excel spreadsheet.
    • Seeking services for hourly rate schedules.
  • Choose Option 2 when you need vendors to provide you with the line items. 
• Is this a grant-funded quote? (required) —

  If this is a grant-funded quote, please make sure that the approval process is updated to accommodate the grants department's approval. 

  You can invite the grant department to upload relevant attachments by clicking on "Invite" and then adding the relevant user with edit access.