Active SLED Opportunity · MICHIGAN · CITY OF GRAND RAPIDS
AI Summary
The City of Grand Rapids seeks proposals for independent payroll audit and accuracy evaluation services to ensure compliance with regulations and collective bargaining agreements, optimize payroll processes, and improve efficiency using Oracle Fusion ERP system.
Completed solicit in attached documents. * The City of Grand Rapids is seeking proposals from qualified sources to provide payroll compliance audit and accuracy evaluation services, as per the specifications contained herein. **Solicitation Type**: RFP - Request for Proposal (Formal) **Source ID**: PU.AG.USA.2175162.C16021776 **Piggyback Contract**: No **Question Acceptance Deadline**: 06/12/2026 02:00 PM EDT **Questions are submitted online**: No **Bid Submission Type**: Electronic or Physical Bid Submission **Additional Bidding Instructions**: Introduction: The City of Grand Rapids is seeking proposals from qualified firms to provide payroll compliance audit and accuracy evaluation services. The objective of this RFP is to identify a vendor that can thoroughly audit payroll process, ensure compliance with federal, state, and local regulations (including collective bargaining agreements), and recommend improvements to enhance efficiency and accuracy, if necessary. The City reserves the right to check all references furnished and consider responses received in determining the award. The City also reserves the right to conduct investigations as necessary to ensure that competent persons are utilized in the performance of any agreement and to verify the accuracy of the proposal’s contents. Background: The City manages payroll for roughly 1900 employees throughout 36 departments, encompassing various types of employment, including full-time, part-time, seasonal, and contract staff. Each department has employees from 9 bargaining units (including Police and Fire) along with non-represented employees, each with separate Collective Bargaining Agreements (CBA) and Memos of Understanding (MOU). The City seeks to ensure compliance with all payroll-related laws, regulations, and CBAs as well as optimize payroll processes. The City is currently using the ERP system Oracle Fusion for payroll processing and time reporting. Overview of Current Payroll Process: The City of Grand Rapids pays employees on a bi‑weekly schedule, with paydays falling every other Tuesday. Each payroll cycle ends on Saturday, and employees are paid 10 days later, unless a holiday affects the schedule. All time and absence entries must be submitted and approved by 11:00 AM on the Tuesday following the end of the pay period. Payroll auditing begins on Wednesday. The ACH file is generated and sent to the bank on Thursday or Friday, and manual checks for third‑party vendors are issued the following Monday. **Owner Organization**: Jeffrey Poll **Solicitation Number**: 946-20-01 **Reference Number**: 0000425752 **Pricing**: In attached document **Bid Documents List**: | Item Name | Description | Mandatory | Limited to 1 file | |---|---|---|---| | Bid Documents | Documents defining the proposal | Yes | No |
SLED stands for State, Local, and Education. These are solicitations issued by state governments, counties, cities, school districts, utilities, and higher education institutions — as opposed to federal agencies.
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