Informal Quotes - Routine Facilities Maintenance Services - Fiscal Year 2026

The City of University Park ("City") is accepting informal quotes for various trades associated with maintaining the City's facilities in fiscal year 2026. The City intends to keep this request for quotes open during the entire fiscal year (October 1, 2025 - September 30, 2026). Vendors may submit quotes at any time for the City's consideration until September 30, 2026. The City will then close this request and open a new one for fiscal year 2027. At that time all vendors will need to resubmit pricing.

Trades included in the request include but are not limited to: Plumbers, Electricians, HVAC Inspection and Repair, Elevator Inspection and Repair, Painters, General Handymen, Roofers, Pest Control, Overhead Door Repairs

The City does not anticipate that expenses for each trade will exceed the state defined threshold for formal/sealed bids ($100,000/year). Therefore, this is NOT a formal/sealed bid and the requirements set forth in Texas Local Government Code, chapter 252 related to sealed solicitations do not apply here.

Project Details

• Reference ID: 2025-11
• Department: Purchasing
• Department Head: Elizabeth Anderson (Purchasing Manager)

Important Dates

• Questions Due: 2026-09-30T21:00:44.359Z

Addenda

• Addendum #1 (released 2025-12-02T14:15:04.039Z) —

  Please see the attached details for the City's UPS equipment.

Evaluation Criteria

• ITEM 1 (10 pts)

Submission Requirements

• Name of Vendor (required)
• What type of service(s) does this vendor provide? (required) —

  If you select "Other", please use Question #3 to provide more details.

• If you selected "Other" in the last question, please provide more detail here.
• Address of branch assigned to this contract: (required) —

  Example:
  Street Address
  City, State, Zip

• Whom should we contact with any questions about this quote? (required) —

  Provide:
  Full Name
  Title
  Phone#
  Email

• How long has this vendor been in business? (required)
• Please provide your license number from the Texas Board of Plumbing Examiners, the Texas Department of Licensing and Regulation, the Texas Department of Agriculture, or other state or federal entity that oversees your trade. (required) —

  Please put "NA" if no such requirement exists for your trade.

• Is this business a Historically Underutilized Business, as determined by the Texas Comptroller? If yes, please upload a HUB certificate here.
• References —

  Please provide 3 – 5 references. Please include name of organization, name of reference, phone and email.

• Does this vendor offer after-hours or emergency work? (required)
• If yes, how should we get in touch with you in the event of an emergency?
• Does this vendor have any cooperative contracts? If yes, please list the contract number. —

  Cooperative contracts are not a requirement to work for the City of University Park.

• Please tell us anything else that you'd like us to know about your business. —

  You may include additional pricing information here as well.

• Vendor Certifications - Required by the State of Texas (required) —

  Please download this document, complete, and upload.

• Conflict of Interest Questionnaire - Required by the State of Texas (required) —

  Please download the below documents, complete, and upload.

• Prices good for: (required) —

  Example: 90 days

• Will there be a Pre-Bid Meeting? (required)
• Please state Contract Duration period: (required)
• Please state Contract Renewal period: (required)
• Is a Bid Bond: (required)

Questions & Answers