Informal Request for Proposals (RFP) Actuarial Valuation Services

The Orange County Transportation Authority (Authority) invites proposals from qualified firms to provide actuarial valuation services of retiree healthcare program and additional retiree benefit account. The budget for this project is $49,500 for a five (5)-year term.

Please note that by submitting a Proposal, Offeror certifies that it is not subject to any Ukraine/Russia-related economic sanctions imposed by the State of California or the United States Government including, but not limited to, Presidential Executive Order Nos. 13660, 13661, 13662, 13685, and 14065. Any individual or entity that is the subject of any Ukraine/Russia-related economic sanction is not eligible to submit a Proposal. In submitting a Proposal, all Offerors agree to comply with all economic sanctions imposed by the State or U.S. Government.

Project Details

• Reference ID: 250213
• Department: F&A-Finance & Administration
• Department Head: Sean Murdock (Director)

Important Dates

• Questions Due: 2026-04-01T21:00:07.031Z
• Answers Posted By: 2026-04-08T21:00:54.119Z

Addenda

• Addendum #1 (released 2026-04-08T23:11:11.258Z) —

  Addendum No. 1

Evaluation Criteria

• Qualifications (25 pts) —

  Technical experience in actuarial valuations and performing work of a closely similar nature and references of Offeror.

• Staffing (30 pts) —

  Qualifications of project staff, particularly key personnel.

• Work Plan (20 pts) —

  Logic, clarity of work plan; ability to meet the project schedule.

• Cost and Price (25 pts) —

  Reasonableness and competitiveness.   

Submission Requirements

• Submit Pricing Response (required) —

  Confirm that your response including cost is attached.

• I certify that I have read, understood and agree to the terms in this solicitation, and that I am authorized to submit this response on behalf of my company. (required)
• Qualifications, Related Experience, and References of Offeror —

  This section of the proposal should establish the ability of Offeror to satisfactorily perform the required work by reasons of: experience in performing work of a similar nature; demonstrated competence in the services to be provided; strength and stability of the firm; staffing capability; work load; record of meeting schedules on similar projects; and supportive client references.

• Profile of the Firm (required) —

  Provide a brief profile of the firm, including the types of services offered; the year founded; form of the organization (corporation, partnership, sole proprietorship); number, size, and location of offices; and number of employees.

• Firm's Financial Condition (required) —

  Provide a general description of the firm’s financial condition and identify any conditions (e.g., bankruptcy, pending litigation, planned office closures, impending merger) that may impede Offeror’s ability to complete the project.

• Firm's Experience (required) —

  Describe the firm’s experience in providing similar work and highlight the participation in such work by the staff proposed for assignment in this project.

• Identify Subcontractors (required) —

  Identify subcontractors by company name, address, contact person, telephone number, email address, and project function (if applicable).

• Staffing —

  Offeror shall

• Key Personnel (required) —

  Identify the key personnel proposed to perform the work.

• Resume(s) (required) —

  Furnish brief resume(s) (not more than two (2) pages per person) detailing applicable experiences for proposed key personnel.

• Key Personnel Availability (required) —

  Include a statement that key personnel will be available to the extent proposed for the duration of the project acknowledging that no person designated as "key" to the project shall be removed or replaced without the prior written concurrence of the Authority.

• Work Plan —

  Offeror shall

• Understanding the Scope of Work in Exhibit A (required) —

  Provide a brief narrative, which addresses the Scope of Work in Exhibit A, understanding of requirements, and approach to completing the work. The approach to the work plan shall be of such detail to demonstrate the Offeror’s ability to accomplish the project objectives and overall schedule.

• Completion of Work (required) —

  Outline sequentially the activities that would be undertaken in completing the work and specify who would perform them.

• Price Summary Sheet —

  Pricing Instruction: To submit pricing, Offeror must complete Section 3, Pricing Proposal, in its entirety by electronically entering pricing for each line item directly into the OpenGov system. All required fields must be filled in. Incomplete entries may result in the quote being deemed non-responsive.

• Proposal Exceptions and/or Deviations —

  The Proposal Exceptions and/or Deviations form shall be completed for each technical and/or contractual exception or deviation that is submitted by Offeror for review and consideration by Authority. The exception and/or deviation must be clearly stated along with the rationale for requesting the exception and/or deviation. If no technical or contractual exceptions or deviations are submitted as part of the original proposal, Offerors are deemed to have accepted Authority’s technical obligations and contractual terms and conditions set forth in the Scope of Work and General Provisions. Offerors will not be allowed to submit this form or any contractual exceptions and/or deviation after the proposal submittal date identified in the RFP. Exceptions or deviations submitted after the proposal submittal date will not be reviewed by Authority.

• Upload File(s)
• Upload File(s) —

  Please attach all required documents, e.g., exhibits, licenses, etc. 

• Pricing (required) —
  • Choose Option 1 when you have set line items, for example:
    • This is a quote for goods or commodities.
    • This is a public works bid, with a pricing table that can be uploaded into OpenGov Procurement from an Excel spreadsheet.
    • Seeking services for hourly rate schedules.
  • Choose Option 2 when you need vendors to provide you with the line items. 
• Evaluation Committee? (required) —

  Will there be an evaluation committee to review the proposals and score them based on weights and multiple criteria?

• Procurement and/or Project Contact —

  Select the information you would like display.