Active SLED Opportunity · KENTUCKY · CINCINNATI NORTHERN KENTUCKY INTERNATIONAL AIRPORT
AI Summary
Invitation to Bid for business-class IT equipment and commodity software at Cincinnati Northern Kentucky International Airport. Seeking qualified vendors to supply new, enterprise-grade computing devices, peripherals, and software licenses with warranty and support. Proposals due June 11, 2026.
The Kenton County Airport Board (“KCAB”) will receive proposals for Information Technology Equipment & Commodity Software.
Questions are due at 11:59 pm on Monday, June 1, 2026 and answers will be posted no later than Thursday, June 4, 2026 at 11:59 pm. Proposals must be received by Thursday, June 11, 2026 at 2:00 pm. No proposals will be accepted after that time unless such date or time is extended pursuant to an addendum issued by KCAB.
1. Standardize hardware platforms to simplify deployment, support, and lifecycle management across IT Operations.
2.Reduce total cost of ownership (TCO) through volume purchasing, competitive bidding, and longer-term vendor agreements.
3.Improve budgeting accuracy and predictability by aligning refresh cycles and procurement schedules with long-term financial plans.
4.Increase reliability and performance by sourcing business-class, pre-approved configurations that meet operational and security standards.
5. Streamline procurement and onboarding by minimizing ad hoc purchases and reducing configuration variability.
6.Strengthen vendor accountability through clearly defined specifications, service expectations, and performance criteria.
7. Support scalability and future growth by ensuring procured systems align with evolving operational and technology requirements.
Each proposal must be accompanied by a bid surety in the form of a bid bond, payable to KCAB in the amount of ten percent (10%) of the proposed annual contract amount. Bonding companies must be rated at least “A” by the latest edition of Best Insurance Reports. Bid surety is forfeited to KCAB if the successful proposer fails to execute a contract within NO VALUE after notification of award of contract.
KCAB is soliciting bids for Information Technology Equipment & Commodity Software that meet the specified requirements.
KCAB understands and expects that configurations and pricing for computer equipment and accessories will continue to be dynamic. It is expected that market driven updates to the equipment configurations and pricing will be made as necessary to keep in line with the current technology standards.
Estimated quantities for 2026 are listed on the Line Item tab. All quantities are estimates only. Quantities could be more or less based upon requirements.
The bidders can respond to the Information Technology Equipment, the Commodity Software, or both.
The successful bidder ("Contractor") furnish new, unused, current-generation equipment and accessories. Refurbished or gray‑market items are not acceptable unless explicitly approved in writing.
A. Computing Devices
A.1 Devices may include, but are not limited to:
A.1.1 Desktops and Workstations
Desktop computers or workstations must meet the following additional qualifications:
A.1.2 Laptops and Mobile Computing Devices
Laptops or mobile devices must meet the following minimum qualifications:
A.1.3 Peripherals (Monitors, Docking Stations, Keyboards, Mice, Printers)
Peripherals must meet the following minimum qualifications:
A.2 Accessories may include:
A.3 All accessories must be fully compatible with the proposed computing devices
A.3.1 Accessories (Cables, Adapters, Carrying Cases, Power Supplies)
A.4 Warranty and Support
A.5 All equipment must:
A.6 The contractor must provide:
A.7 Ordering and Pricing Structure
The proposal must include:
The Contractor must provide Computing Devices that meet the following specifications:
A.8 Dell Pro Plus 16
A.9 Dell Pro 14 Laptop
A.10 Dell Pro Max 16 Plus with 10 Key Keyboard
A.11 Dell Pro Slim Desktop
A.12 Dell Pro Max Tower
A.13 Dell Universal Dock D6000 452 BCYT
A.14 Dell 27 Inch Monitor
A.15 NUK 13 Pro
A.16 LG 49 Inch Commercial Display
A.17 LG 80 Inch Commercial Display
A.18 LG 98 Inch Commercial Display
A.19 Logitech Wireless Keyboard/Mouse Combo
A.20 APC Smart UPS – Smartconnect Port, Rackmount Network Card LCD, 120V
A.21 APC Smart UPS 1800 Watt
A.22 Cat 6 Network Patch Cables:
A.23 LG Gram Laptop 16Z90S-V.APC8U1
A.24 LG Gram Laptop 16Z90TR-E.AZB9U1
A.25 Delivery, Documentation, and Compliance (All Categories)
B. Commodity Software
Contractor must include commodity software licensing at minimum to meet the following qualifications:
B.1 Licensing Transparency
B.2 Compliance & Legality
B.3 Cost Clarity
B.4 Support & Maintenance
B.5 Scalability & Flexibility
B.6 Compatibility & Standards
B.7 Security & Compliance Requirements
B.8 End‑of‑Life / End‑of‑Support Disclosure
B.9 Adobe Creative Suite & Adobe Sign Licenses
KCAB’s current subscription is up for renewal on December 10, 2026, and consists of the following products:
B.10 BarTender
B.11 Plumsail
B.12 ShareGate
B.13 Snagit
B.14 Visual Studio
In all its activities within the scope of its airport program, the Contractor agrees to comply with pertinent statutes, Executive Orders, and such rules as identified in Title VI List of Pertinent Nondiscrimination Acts and Authorities to ensure that no person shall, on the grounds of race, color, national origin, creed, sex, age, or disability be excluded from participating in any activity conducted with or benefiting from Federal assistance. This provision binds the Contractor and subcontractors from the bid solicitation period through the completion of the contract.
The successful proposer shall furnish a performance bond to KCAB by a surety company duly authorized to do business in the Commonwealth of Kentucky in the amount of one hundred percent (100%) of the annual contract amount. The performance bond furnished by the successful proposer must be executed by the owner, a general partner or, if a corporation, the secretary's signature and the seal of the corporation must be affixed. This bond must remain in effect for the length of the agreement. The agent of the surety must exhibit certificate or license showing legal rights of the surety to do business in the Commonwealth of Kentucky.
Information Technology Equipment & Commodity Software must be delivered to the Central Warehouse located at 300 Maintenance Court, Hebron, Kentucky 41048 between the hours of 7:00 a.m. and 4:30 p.m. ET Monday through Friday.
Lead time for delivery of Information Technology Equipment & Commodity Software must be no more than 30 from receipt of order.
Bidder must meet the following minimum qualifications:
General Vendor Qualifications (All Categories)
Compliance with Nondiscrimination Requirements:
During the performance of this contract, the Contractor, for itself, its assignees and successors in interest (hereinafter referred to as the "Contractor") agrees as follows:
a. Withholding of payments to the contractor under the contract until the Contractor complies, and/or
b. Cancelling, terminating, or suspending a contract, in whole or in part.
6. Incorporation of Provisions. The Contractor will include the provisions of paragraphs onethrough six in every subcontract, including procurements of materials and leases of equipment, unless exempted by the Acts, the Regulations, and directives issued pursuant thereto. The Contractor will take action with respect to any subcontract or procurement as KCAB or the FAA may direct as a means of enforcing such provisions including sanctions for non-compliance. Provided, that if the Contractor becomes involved in, or is threatened with litigation with a subcontractor or a supplier as a result of such direction, the Contractor may request KCAB to enter into any litigation to protect the interests of KCAB. In addition, Contractor may request the United States to enter into the litigation to protect the interest of the United States.
Title VI List of Pertinent Nondiscrimination Acts and Authorities
During the performance of this contract, the Contractor, for itself, its assignees, and successors in interest (hereinafter referred to as the “Contractor”) agrees to comply with the following non-discrimination statutes and authorities; including but not limited to:
•Title VI of the Civil Rights Act of 1964 (42 U.S.C. § 2000d et seq., 78 stat. 252), (prohibitsdiscrimination on the basis of race, color, national origin);
•49 CFR part 21 (Non-discrimination In Federally-Assisted Programs of The Departmentof Transportation—Effectuation of Title VI of The Civil Rights Act of 1964) includingamendments thereto;
•The Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970,(42 U.S.C. § 4601), (prohibits unfair treatment of persons displaced or whose property hasbeen acquired because of Federal or Federal-aid programs and projects);
•Section 504 of the Rehabilitation Act of 1973, (29 U.S.C. § 794 et seq.), as amended,(prohibits discrimination on the basis of disability); and 49 CFR part 27(Nondiscrimination on the Basis of Disability in Programs or Activities Receiving FederalFinancial Assistance);
•The Age Discrimination Act of 1975, as amended, (42 U.S.C. § 6101 et seq.), (prohibitsdiscrimination on the basis of age);
•Airport and Airway Improvement Act of 1982, (49 U.S.C. § 47123), as amended, (prohibitsdiscrimination based on race, creed, color, national origin, or sex);
•The Civil Rights Restoration Act of 1987, (P.L. 100-259) (broadened the scope, coverageand applicability of Title VI of the Civil Rights Act of 1964, The Age Discrimination Actof 1975 and Section 504 of the Rehabilitation Act of 1973, by expanding the definition ofthe terms “programs or activities” to include all of the programs or activities of the Federal-aid recipients, sub-recipients and contractors, whether such programs or activities areFederally funded or not);
•Titles II and III of the Americans with Disabilities Act of 1990 (42 U.S.C. § 12101, et seq)(prohibit discrimination on the basis of disability in the operation of public entities, public and private transportation systems, places of public accommodation, and certain testing entities) as implemented by Department of Transportation regulations at 49 CFR Parts 37 and 38; • Title IX of the Education Amendments of 1972, as amended, which prohibits you from discriminating because of sex in education programs or activities (20 U.S.C. § 1681 et seq).
The successful proposer shall furnish a payment bond to KCAB by a surety company duly authorized to do business in the Commonwealth of Kentucky in the amount of one hundred percent (100%) of the annual contract amount. The payment bond furnished by the successful proposer must be executed by the owner, a general partner or, if a corporation, the secretary's signature and the seal of the corporation must be affixed. This bond must remain in effect for the length of the agreement. The agent of the surety must exhibit certificate or license showing legal rights of the surety to do business in the Commonwealth of Kentucky.
This Contract incorporates by reference the provisions of 29 CFR part 201, the Federal Fair Labor Standards Act (FLSA), with the same force and effect as if given in full text. The FLSA sets minimum wage, overtime pay, recordkeeping, and child labor standards for full and part time workers. The Contractor has full responsibility to monitor compliance to the referenced statute or regulation. The Contractor must address any claims or disputes that arise fro
This Contract incorporates by reference the requirements of 29 CFR Part 1910 with the same force and effect as if given in full text. Contractor must provide a work environment that is free from recognized hazards that may cause death or serious physical harm to the employee. The Contractor retains full responsibility to monitor its compliance and their subcontractor’s compliance with the applicable requirements of the Occupational Safety and Health Act of 1970 (20 CFR Part 1910). Contractor must address any claims or disputes that pertain to a referenced requirement directly with the U.S. Department of Labor – Occupational Safety and Health Administration.
Contractor agrees to negotiate in good faith the incorporation into this Contract any and all statutes, rules and regulations which may now or during the term of this Contract be required by the FAA or other governmental agency as a prerequisite to or a condition of the Board and/or Contractor receiving any federal or state grant or loan or other governmental assistance.
Please Upload your response, including the specifications for the proposed equipment and any and all required forms listed in the solicitation and the corresponding attachments.
(Do not upload cost information in here)
Provide evidence that your firm meets the Minimum Qualifications listed in Section 2.8. Please organize documentation by the four categories listed below:
Relevant Experience: must have a minimum three (3) years of continuous experience supplying enterprise‑grade IT hardware.
Reseller or Distributor: must be an authorized reseller or distributor for all manufacturers proposed.
Please explain at what level(s) volume discounts would apply (if applicable).
State in writing all exceptions to this ITB or sample contract attached. Exceptions should list referencing page and paragraph numbers. If no exceptions are taken, the proposal must include a statement that the bidder takes “No Exceptions”.
State in writing all exceptions to this ITB attached. Exceptions should list referencing page and paragraph numbers. If no exceptions are taken, the proposal must include a statement that the bidder takes “No Exceptions”.
Please download the below documents, complete, and upload.
By submitting a bid, the bidder consents to its use and acceptance of electronic signatures to execute any awarded contract and associated agreements. Bidder agrees to be bound by electronic signatures to the same legal effect and extent as if manually signed. KCAB expects the successful bidder will execute any awarded contract using KCAB’s electronic signature service unless the bidder includes an exception with its proposal signifying its desire to sign manually. Included with the bid, bidders must identify the following information regarding the person with full authority to legally bind proposer and sign agreements on its behalf:
Please provide this information in the next questions.
Proposers must identify the following information regarding the person with full authority to legally bind proposer and sign agreements on its behalf:
Please download the below documents, complete, and upload.
Please download the below documents, complete, and upload.
Please download the below documents, complete, and upload.
Answer Yes only if you will not issue a contract to award this project and you will only be issuing a PO. If you are issuing a contract to award this project and then will issue POs then answer No.
Example: one (1) year or two (2) years
If requesting a Contract Amendment, Contract Extension, or Task Order please enter N/A.
If requesting a Contract Amendment, Contract Extension, Task Order, Master Agreement or New Contract please select No below.
Example: two (2) additional one-year terms
Enter yes for 'or equal' language to be included.
10 days
Example: thirty (30) days
Example: once per shipment
Are there minimum qualifications required to perform this service?
Q (No subject): Is this an all-or-nothing bid, or can we quote only the items that we are able to supply?
A: The bidders may respond on any or all items. Following the bid opening KCAB will review the responses and determine whether an award on a low total or per item basis presents the best value.
SLED stands for State, Local, and Education. These are solicitations issued by state governments, counties, cities, school districts, utilities, and higher education institutions — as opposed to federal agencies.
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